Council Chamber  
City of Santa Rosa  
100 Santa Rosa Avenue  
Board of Public Utilities  
Regular Meeting Minutes - Final  
Thursday, October 4, 2018  
1:30 PM  
1. CALL TO ORDER AND ROLL CALL  
Chair Galvin called the meeting of the Board of Public Utilities to  
order at approximately 1:30 p.m.  
Board member Grabill arrived at the dais at 1:46 p.m.  
6 -  
Present  
Chair Daniel Galvin III, Vice Chair William Arnone Jr., Board Member  
Lisa Badenfort, Board Member Richard Dowd, Board Member Matt  
Mullan, and Board Member David Bannister  
1 - Board Member Christopher Grabill  
Absent  
2. STATEMENTS OF ABSENTION BY BOARD MEMBERS  
Board member Bannister stated that he would abstain from the  
acceptance of the minutes of August 16 because he was not a  
member of the Board at the time of the meeting.  
Board member Mullan stated that he would abstain from the  
acceptance of the minutes of August 16 because he was absent  
from the meeting.  
3. PRESENTATION  
3.1  
PRESENTATION - MARY WATTS - APPRECIATION FOR SERVICE  
The Board shared their appreciation for Ms. Watts efforts while  
serving on the Board and was presented with a plaque.  
Ms. Watts spoke about her work on the board and her ongoing work  
and service to this community.  
4. MINUTES APPROVAL  
4.1  
August 16, 2018 - Regular Meeting Minutes.  
August 16, 2018 - Regular Meeting Minutes (added 10/03/18)  
Attachments:  
The minutes of August 16, 2018 were accepted as submitted.  
5. STAFF BRIEFINGS - NONE.  
6. CONSENT ITEMS  
6.1  
RESOLUTION - GENERAL SERVICES AGREEMENT F001601  
CONTRACT EXTENSION - BIOSOLIDS HAULING SERVICES  
RECOMMENDATION: It is recommended by the Water and Finance  
Departments that the Board of Public Utilities, by resolution, approve a  
two-year contract extension to General Service Agreement (GSA)  
F001601 for biosolids hauling services to Poncia Fertilizer Inc., Cotati,  
CA for an increase in compensation of $665,550 and a total not to  
exceed amount under the contract of $954,445. Funds for this  
operational expense have been allocated in the fiscal year 2018-19  
budget of the Water Department Operational Key number 130807-5321  
and will be budgeted in subsequent fiscal year budgets when approved  
by Council. There is no fiscal impact to the General Fund.  
Staff Report  
Resolution  
Attachments:  
Attachment 1  
A motion was made by Vice Chair Arnone, Jr., seconded by Board Member  
Mullan to approve as submitted, Item 6.1 - RESOLUTION NO. 1177  
ENTITLED "RESOLUTION OF THE BOARD OF PUBLIC UTILITIES  
AUTHORIZING THE APPROVAL OF THE FIRST AMENDMENT TO GENERAL  
SERVICES AGREEMENT F001601 FOR BIOSOLIDS HAULING SERVICES  
FOR THE LAGUNA TREATMENT PLANT COMPOST FACILITY". The motion  
carried by the following vote:  
6 -  
Yes:  
Chair Galvin III, Vice Chair Arnone Jr., Board Member Badenfort,  
Board Member Dowd, Board Member Mullan and Board Member  
Bannister  
1 - Board Member Grabill  
Absent:  
7. REPORT ITEMS  
7.1  
REPORT - WAIVER OF COMPETITIVE BIDDING AND APPROVAL -  
SENSUS REMOTE AND STANDARD READ-TYPE WATER METERS,  
PARTS, AND ANTENNAS BLANKET PURCHASE ORDER FOR FEMA  
PROJECT 38687  
BACKGROUND: As a result of the October 2017 fires, Water has  
determined the water meters and related equipment were damaged in  
the burned areas and are either inoperable or unreliable. Water has  
submitted a project through the FEMA reimbursement process, #38687,  
to replace all meters in the burned areas. Water will replace all meters  
and associated equipment based on current standards. Water’s current  
meters and the new advanced metering system, Flexnet, are Sensus  
products and Sensus will therefore be the replacement equipment  
vendor. The current meter pricing and equipment was selected through  
an RFP process and all equipment was discounted in the final  
agreement as a result of that process. Sensus will provide the  
replacement equipment at the same discounted price for this project.  
Staff did request pricing from the only other Sensus certified vendor,  
who confirmed discounted pricing was only available from Sensus.  
Water will therefore be requesting a waiver competitive bidding for this  
project.  
RECOMMENDATION: It is recommended by the Finance and Water  
Departments, that the Board of Public Utilities, by resolution, waive  
competitive bidding and approve a Blanket Purchase Order for remote  
and standard-read type water meters, parts, and antennas to Sensus  
USA, Inc., Raleigh, NC, for FEMA Project 38687, Water Department  
Metering Citywide Meter Replacement in the amount of $508,538.  
Staff Report  
Attachments:  
Attachment 1  
Resolution  
Presentation (added 10/03/18)  
Presenter(s): Kimberly Zunino, Deputy Director Administration.  
A motion was made by Board Member Dowd, seconded by Board Member  
Grabill to approve as submitted, Item 7.1 - RESOLUTION NO. 1178  
ENTITLED "RESOLUTION OF THE BOARD OF PUBLIC UTILITIES WAIVING  
COMPETITIVE BIDDING AND APPROVING A BLANKET PURCHASE  
ORDER (BPO) FOR THE PURCHASE OF REMOTE AND STANDARD  
READ-TYPE WATER METERS, PARTS AND ANTENNAS". The motion  
carried by the following vote:  
7 -  
Yes:  
Chair Galvin III, Vice Chair Arnone Jr., Board Member Badenfort,  
Board Member Dowd, Board Member Grabill, Board Member Mullan  
and Board Member Bannister  
7.2  
REPORT - PROFESSIONAL SERVICES AGREEMENT - FIRE  
RELATED REPAIRS OF UTILITY STATIONS  
BACKGROUND: The Tubbs Fire damaged ten (10) water facilities and  
five (5) sewer lift stations in the Fountaingrove neighborhood. This  
motion will award the Professional Services Agreement for design  
services associated with the repairs to those utility stations.  
RECOMMENDATION: It is recommended by the Transportation and  
Public Works Department that the Board of Public Utilities, by motion,  
approve the Professional Services Agreement (PSA) with HydroScience  
Engineers, Inc., of Berkeley, CA, for design services associated with the  
repair of various water and sewer facilities, which were damaged in the  
Tubbs Fire.  
Staff Report  
Attachment 1  
Attachment 2  
Presentation  
Attachments:  
Presenter(s): Dave Montague, Supervising Engineer.  
A motion was made by Vice Chair Arnone, Jr., seconded by Board Member  
Mullan to approve as submitted, approving the Professional Services  
Agreement (PSA) with HydroScience Engineers, Inc., of Berkeley, CA, for  
design services associated with the repair of various water and sewer  
facilities, which were damaged in the Tubbs Fire. The motion carried by the  
following vote:  
7 -  
Yes:  
Chair Galvin III, Vice Chair Arnone Jr., Board Member Badenfort,  
Board Member Dowd, Board Member Grabill, Board Member Mullan  
and Board Member Bannister  
8. PUBLIC COMMENTS ON NON-AGENDA MATTERS  
None.  
9. REFERRALS - NONE.  
10. WRITTEN COMMUNICATION (AND POSSIBLE BOARD DISCUSSION) - NONE.  
11. SUBCOMMITTEE REPORTS  
None.  
12. BOARD MEMBER REPORTS  
Board member Dowd thanked Deputy Director Joe Schiavone for  
the tour that he, Jennifer Burke and Molly MacLean gave to him and  
Board member Badenfort of the Fountaingrove Skyfarm area so  
they could better understand the complex system in the area.  
13. DIRECTORS REPORTS  
Ben Horenstein, Director reported on various department activities.  
14. PROCLAMATION  
14.1  
PROCLAMATION - APPRECIATION OF SANTA ROSA WATER STAFF  
Sean McGlynn, City Manager, read the proclamation for department  
staff acknowledging their service during last year's fire event.  
15. ADJOURNMENT OF MEETING  
The meeting was adjourned at 2:19 p.m. The next regularly  
schedule meeting of the Board of Public Utilities will be held on  
November 15, 2018.  
Approved on: November 15, 2018  
_________/S/_____________  
Gina Perez, Recording Secretary