Council Chamber

City of Santa Rosa

100 Santa Rosa Avenue

Board of Public Utilities

Regular Meeting Minutes - Final

Thursday, October 18, 2018

1:30 PM

1. CALL TO ORDER AND ROLL CALL

Chair Galvin called the meeting of the Board of Public Utilities to

order at approximately 1:30 p.m.

Rollcall

6 -

Present

Chair Daniel Galvin III, Board Member Lisa Badenfort, Board

Member Richard Dowd, Board Member Christopher Grabill, Board

Member Matt Mullan, and Board Member David Bannister

1 - Vice Chair William Arnone Jr.

Absent

2. STATEMENTS OF ABSENTION BY BOARD MEMBERS

No statements of abstention were made by Board members.

3. STUDY SESSION - NONE.

4. MINUTES APPROVAL

The minutes were accepted as submitted.

4.1

September 6, 2018 - Regular Meeting Minutes.

September 9, 2018 - Regular Meeting Minutes.

Attachments:

5. STAFF BRIEFINGS

5.1

BIOSOLIDS UPDATE

Staff will provide an update on biosolids, including an overview of the

Biosolids Management System, information about current and pending

state legislation that impacts biosolids, and future options for disposing

of biosolids, including an update on the status of the Organics

Processing Facility options that Renewable Sonoma is developing for

Sonoma County. The Board may discuss this item and give direction to

staff.

Presentation (added 10/18/18)

Attachments:

Presenter(s): Tasha Wright, Sustainability Coordinator.

WATER SUPPLY UPDATE

5.2

Staff will update the Board on water supply issues. The Board may

discuss this item and give direction to staff.

Presentation (added 10/18/18)

Attachments:

Presenter(s): Jennifer Burke, Deputy Director Water and

Engineering Resources

5.3

RECYCLED WATER SUPPLY UPDATE

Staff will provide an overview of the Recycled Water Storage Trend for

the 2017-2018 water year, as well as a brief discussion of the recently

completed Geysers Pipeline leak repair. The Board may discuss this

item and give direction to staff.

Presentation (10/18/18)

Attachments:

Presenter(s): Mike Prinz, Deputy Director Subregional Operations.

6. CONSENT ITEMS

Board member Mullan requested that both consent items be

removed from the consent calendar to allow for discussion.

6.1

MOTION - CONTRACT AWARD - LAGUNA TREATMENT PLANT

DIGESTER GAS CONDITIONING IMPROVEMENTS

RECOMMENDATION: It is recommended by the Transportation and

Public Works Department and the Water Department that the Board of

Public Utilities, by motion, approve the project and award Construction

Contract No. C02101, Laguna Treatment Plant Digester Gas

Conditioning Improvements in the amount of $968,000.00 to the lowest

responsive bidder, Pacific Infrastructure Corporation, of Pleasanton,

California, for Laguna Treatment Plant Digester Gas Conditioning

Improvements, approve a 15% contingency, and authorize a total

contract amount of $1,113,200.00.

Staff Report

Attachment 1

Attachment 2

Attachments:

A discussion ensued regarding the current bidding climate and the

limited number of bidders on recent projects.

A motion was made by Board Member Dowd, seconded by Board Member

Badenfort, to continue the item to the November 1 meeting and requested

that staff return with information regarding the current bidding climate and

reach out to other municipalities to see if they may be experiencing similar

issues with a low responsiveness to projects. The motion carried by the

following vote:

6 -

Yes:

Chair Galvin III, Board Member Badenfort, Board Member Dowd,

Board Member Grabill, Board Member Mullan and Board Member

Bannister

1 - Vice Chair Arnone Jr.

Absent:

6.2

RESOLUTION - WAIVER OF COMPETITIVE BIDDING AND SOLE

SOURCE AWARD - ULTRAVIOLET DISINFECTION SYSTEM PARTS

RECOMMENDATION: It is recommended by the Finance and Water

Departments that the Board of Public Utilities, by resolution, authorize a

waiver of competitive process and award of a sole source Blanket

Purchase Order (BPO) for ultraviolet disinfection system parts, to D.C.

Frost Associates, Inc., Walnut Creek, California, for a one year-term not

to exceed $825,000. Funds required for this operational expense have

been appropriated in the fiscal year 2018-19 adopted budget of the

Water Department. As a regular ongoing operating need, funds for this

type of expenditure will continue to be included annually in the

proposed budget for the Water Department.

Staff Report

Attachment 1

Resolution

Attachments:

Board member Mullan requested and received clarification on sole

source purchases and price control.

A motion was made by Board Member Dowd, seconded by Board Member

Grabill to approve as submitted, Item 6.2 - RESOLUTION NO. 1179

ENTITLED "RESOLUTION OF THE BOARD OF PUBLIC UTILITIES

AUTHORIZING A WAIVER OF COMPETITIVE PROCESS AND AWARD OF A

SOLE SOURCE BLANKET PURCHASE ORDER FOR ULTRAVIOLET

DISINFECTION SYSTEM PARTS TO DC FROST ASSOCIATES, INC.,

WALNUT CREEK, CALIFORNIA". The motion carried by the following vote:

6 -

Yes:

Chair Galvin III, Board Member Badenfort, Board Member Dowd,

Board Member Grabill, Board Member Mullan and Board Member

Bannister

1 - Vice Chair Arnone Jr.

Absent:

7. REPORT ITEMS

7.1

REPORT - UPDATE TO 2017 WATER, WASTEWATER AND

RECYCLED WATER STANDARDS AND SPECIFICATIONS

BACKGROUND: In September of 2017, the City Council adopted the

current Water, Wastewater and Recycled Water Standards, including

granting authority to the Board of Public Utilities to make future updates.

Since the last update, a number of typographical errors and edits have

been identified and will be corrected with this update. In addition, due to

the Tubbs-Adobe fire in October of 2017 and the need to rebuild many

homes that are now required to install fire sprinklers, new Standard

875F is being allowed for use for the properties rebuilding.

RECOMMENDATION: It is recommended by the Water Department that

the Board of Public Utilities, by resolution, approve the update to the

Water, Wastewater, Recycled Water Design and Construction

Standards.

Attachments:

Presentation (added 10/18/18)

Presenter(s): Caryn Lozada, Development Review Coordinator.

A motion was made by Board Member Mullan, seconded by Board Member

Badenfort to approve as submitted, Item 7.1 - RESOLUTION NO. 1180

ENTITLED "RESOLUTION OF THE BOARD OF PUBLIC UTILITIES OF THE

CITY OF SANTA ROSA ADOPTING THE REVISED AND UPDATED WATER,

RECYCLED WATER AND SEWER STANDARDS AND SPECIFICATIONS".

The motion carried by the following vote:

6 -

Yes:

Chair Galvin III, Board Member Badenfort, Board Member Dowd,

Board Member Grabill, Board Member Mullan and Board Member

Bannister

1 - Vice Chair Arnone Jr.

Absent:

8. PUBLIC COMMENTS ON NON-AGENDA MATTERS

Carol Carr spoke about the community garden that is currently on

the Thanksgiving Church property that was recently purchased by

the Water department and asked the board to consider allowing the

garden to stay on the site.

9. REFERRALS - NONE.

10. WRITTEN COMMUNICATION (AND POSSIBLE BOARD DISCUSSION) - NONE.

11. SUBCOMMITTEE REPORTS

None.

12. BOARD MEMBER REPORTS

None.

13. DIRECTORS REPORTS

Ben Horenstein, Director reported on various department activities.

14. ADJOURNMENT OF MEETING

The meeting was adjourned at 3:32 p.m. The next regularly

scheduled meeting of the Board of Public Utilities will be held on

November 15, 2018.

Approved on: November 15, 2018

_______/S/_______________

Gina Perez, Recording Secretary