Council Chamber  
City of Santa Rosa  
100 Santa Rosa Avenue  
Board of Public Utilities  
Regular Meeting Minutes - Final  
Thursday, November 1, 2018  
1:30 PM  
1. CALL TO ORDER AND ROLL CALL  
Chair Galvin called the meeting of the Board of Public Utilities to  
order at approximately 1:30 p.m.  
6 -  
Present  
Chair Daniel Galvin III, Vice Chair William Arnone Jr., Board Member  
Richard Dowd, Board Member Christopher Grabill, Board Member  
Matt Mullan, and Board Member David Bannister  
1 - Board Member Lisa Badenfort  
Absent  
2. STATEMENTS OF ABSENTION BY BOARD MEMBERS  
Board member Dowd stated that he would be abstaining from the  
acceptance of the minutes for September 20, 2018 because he  
was absent from the meeting.  
3. STUDY SESSION - NONE.  
4. MINUTES APPROVAL  
4.1  
September 20, 2018 - Regular Meeting Minutes.  
September 20, 2018 Regular Meeting Minutes (added 10/31/18)  
Attachments:  
The minutes were accepted as submitted.  
5. STAFF BRIEFINGS  
5.1  
PUBLIC CONTRACT BIDDING ENVIRONMENT UPDATE  
Staff will provide an overview of the public construction bidding climate,  
including information on advertising methods and an analysis of bid  
results. The Board may discuss this item and give direction to staff.  
Presentation (added 11/1/18)  
Attachments:  
Presenter(s): Lori Urbanek, Deputy Director Engineering Services  
and Tracy Duenas, Supervising Engineer.  
6. CONSENT ITEMS  
Board member Dowd requested that item 6.2 be pulled from the  
Consent calendar to allow for discussion.  
Board member Mullan requested that item 6.1 be pulled from the  
Consent calendar to allow for discussion.  
6.1  
RESOLUTION - WAIVER OF COMPETITIVE BIDDING AND SOLE  
SOURCE AWARD - PURCHASE OF AQUA-SCREEN PARTS  
RECOMMENDATION: It is recommended by the Water and Finance  
Departments that the Board, by resolution, waive competitive bidding  
and approve and award a sole source Purchase Order (PO) for  
Aqua-Screen parts, to Andritz Separation, Inc., Dallas, Texas, in an  
amount not to exceed $132,041.55 plus freight. Funds required for this  
operational expense have been appropriated in the fiscal year 2018-19  
adopted budget of the Water Department. As a regular ongoing  
operating need, funds for this type of expenditure will continue to be  
included annually in the proposed budget for the Water Department.  
Staff Report  
Exhibit A  
Attachments:  
Resolution  
Board Member Mullan asked for and received clarification on the bid  
process for proprietary equipment.  
A motion was made by Board Member Dowd, seconded by Board Member  
Mullan to approve as submitted, Item 6.1 - RESOLUTION NO. 1181  
ENTITLED "RESOLUTION OF THE BOARD OF PUBLIC UTILITIES WAIVING  
COMPETITIVE BIDDING AND APPROVING AN AWARD OF A SOLE  
SOURCE PURCHASE ORDER FOR AQUA-SCREEN PARTS TO ANDRITZ  
SEPARATION, INC., DALLAS, TEXAS". The motion carried by the following  
vote:  
6 -  
Yes:  
Chair Galvin III, Vice Chair Arnone Jr., Board Member Dowd, Board  
Member Grabill, Board Member Mullan and Board Member  
Bannister  
1 - Board Member Badenfort  
Absent:  
6.2  
MOTION - CONTINUED FROM 10/18/18 MEETING - CONTRACT  
AWARD - LAGUNA TREATMENT PLANT DIGESTER GAS  
CONDITIONING IMPROVEMENTS  
RECOMMENDATION: It is recommended by the Transportation and  
Public Works Department and the Water Department that the Board of  
Public Utilities, by motion, approve the project and award Construction  
Contract No. C02101, Laguna Treatment Plant Digester Gas  
Conditioning Improvements in the amount of $968,000.00 to the lowest  
responsive bidder, Pacific Infrastructure Corporation, of Pleasanton,  
California, for Laguna Treatment Plant Digester Gas Conditioning  
Improvements, approve a 15% contingency, and authorize a total  
contract amount of $1,113,200.00.  
Staff Report  
Attachment 1  
Attachment 2  
Attachments:  
Board member Dowd asked for and received clarification regarding  
the engineering estimate and whether or not the project is an urgent  
need.  
Public Comment:  
Duane Dewitt suggested that more information be included in the  
agenda packets to help rate payers understand. He further  
suggested that the project be rebid.  
A motion was made by Vice Chair Arnone, Jr., seconded by Board Member  
Dowd to approve the project and award Construction Contract No. C02101,  
Laguna Treatment Plant Digester Gas Conditioning Improvements in the  
amount of $968,000.00 to the lowest responsive bidder, Pacific  
Infrastructure Corporation, of Pleasanton, California, for Laguna Treatment  
Plant Digester Gas Conditioning Improvements, approve a 15%  
contingency, and authorize a total contract amount of $1,113,200.00.. The  
motion carried by the following vote:  
6 -  
Yes:  
Chair Galvin III, Vice Chair Arnone Jr., Board Member Dowd, Board  
Member Grabill, Board Member Mullan and Board Member  
Bannister  
1 - Board Member Badenfort  
Absent:  
7. REPORT ITEMS  
7.1  
REPORT - NORTHERN SONOMA COUNTY WATER  
CONSERVATION FUNDING AGREEMENT  
BACKGROUND: Sonoma Water has received grant funding from the  
State of California to assist in implementing Water Conservation  
Projects in Northern Sonoma County. The funds were originally  
dedicated to Northern Sonoma County, but because the communities in  
Northern Sonoma County were not able to spend all the available  
funds, the remainder has been made available for the City of Santa  
Rosa to apply for rebates that are processed after January 1, 2014. The  
City currently has a Green Exchange Program providing $0.50/sq. ft. for  
removing turf and replacing with low water use alternatives. During the  
drought from August 2014 until July 2016 the rebate increased to  
$1.00/sq. ft. Under this funding agreement, the City will receive  
$0.375/sq. ft. of turf removed up to a total of $116,250 which can be  
increased if more funds are made available. The City has removed  
1,430,745 sq. ft. of eligible turf since 2014 and will easily be able to  
meet the grant requirements without changing any of our existing  
programs.  
RECOMMENDATION: It is recommended by the Water Department that  
the Board, by motion, approve the Agreement for Northern Sonoma  
County Water Conservation Program between the Sonoma County  
Water Agency (Sonoma Water) and the City of Santa Rosa and  
authorize the Chair to sign the agreement.  
Staff Report  
Attachments:  
Attachment 1  
Presentation (added 10/31/18)  
Presenter(s): Sean McNeil, Sustainability Coordinator.  
Public Comment:  
Duane Dewitt expressed support for the item and suggested staff  
talk with other departments about reducing water use. He also  
spoke about Roseland Creek and the irrigation practices and  
maintaining natural landscapes.  
A motion was made by Vice Chair Arnone, Jr., seconded by Board Member  
Grabill to approve the Agreement for Northern Sonoma County Water  
Conservation Program between the Sonoma County Water Agency  
(Sonoma Water) and the City of Santa Rosa and authorize the Chair to sign  
the agreement. The motion carried by the following vote:  
6 -  
Yes:  
Chair Galvin III, Vice Chair Arnone Jr., Board Member Dowd, Board  
Member Grabill, Board Member Mullan and Board Member  
Bannister  
1 - Board Member Badenfort  
Absent:  
7.2  
REPORT - ADOPTION OF A MITIGATED NEGATIVE DECLARATION  
AND MITIGATION AND MONITORING PROGRAM FOR THE FULTON  
ROAD SEWER LIFT STATION PROJECT; APPROVAL OF THE  
ACQUISITION OF 1225 FULTON ROAD  
BACKGROUND: This proposed Resolution will adopt a Mitigated  
Negative Declaration, Mitigation and Monitoring Program, and approve  
the Fulton Road Sewer Lift Station Project. This Resolution will also  
direct City staff to file a Notice of Determination, as required by  
California Environmental Quality Act Guidelines and will approve the  
acquisition of 1225 Fulton Road for the Project.  
RECOMMENDATION: It is recommended by the Water and  
Transportation and Public Works Departments that the Board of Public  
Utilities, by resolution, 1) adopt the Mitigate Negative Declaration for the  
Fulton Road Sewer Lift Station Project; 2) approve the Project; 3) adopt  
a Mitigation and Monitoring Program for the Project; 4) direct staff to file  
a Notice of Determination and 5) approve the acquisition of 1225 Fulton  
Road, Santa Rosa.  
Staff Report  
Resolution  
Attachments:  
Exhibit A  
Exhibit B  
Exhibit C  
Presentation (added 11/1/18)  
Presenter(s): Jillian Tilles, Associate Civil Engineer, Jill Scott,  
Right-of-Way Agent, and Christine Gaspar, GHD.  
A motion was made by Vice Chair Arnone, Jr., seconded by Board Member  
Dowd to approve as submitted, Item 7.2 - RESOLUTION NO. 1182  
ENTITLED "RESOLUTION OF THE BOARD OF PUBLIC UTILITIES  
ADOPTING A MITIGATED NEGATIVE DECLARATION AND MITIGATION  
MONITORING PROGRAM AND APPROVING THE ACQUISITION OF 1225  
FULTON ROAD, SANTA ROSA FOR THE FULTON ROAD SEWER LIFT  
STATION". The motion carried by the following vote:  
6 -  
Yes:  
Chair Galvin III, Vice Chair Arnone Jr., Board Member Dowd, Board  
Member Grabill, Board Member Mullan and Board Member  
Bannister  
1 - Board Member Badenfort  
Absent:  
8. PUBLIC COMMENTS ON NON-AGENDA MATTERS  
Duane Dewitt asked if the City would reach out to EPA to request  
funding to look at 15 parcels on Roberts Ave that is a sewer  
contaminated area.  
9. REFERRALS  
None.  
10. WRITTEN COMMUNICATION (AND POSSIBLE BOARD DISCUSSION)  
10.1  
MONTHLY RATE REVENUE, WATER USAGE AND CIP BID AWARD  
REPORT - SEPTEMBER 2018 - Provided for information.  
Memorandum  
Attachments:  
The Board received and filed the written communication as submitted.  
11. SUBCOMMITTEE REPORTS  
None.  
12. BOARD MEMBER REPORTS  
Board member Grabill spoke about the recent Ag Ad Hoc  
Committee meeting and staff reviewed criteria for ag rates moving  
forward.  
Vice Chair Arnone added that he and Board member Badenfort  
attended as well and mentioned that Mr. Reed's presentation  
provided options for uniformed pricing to support fairness to all  
customers.  
13. DIRECTORS REPORTS  
Ben Horenstein, Director reported on various department activities.  
Mike Prinz spoke on his upcoming departure from the City and  
noted that his last day is November 15, 2018.  
Chair Galvin noted that he would be absent from the November 15,  
2018 meeting and Vice Chair Arnone will serve as Chair for the  
meeting.  
14. ADJOURNMENT OF MEETING  
The meeting was adjourned at 3:18 p.m. The next regularly  
scheduled meeting of the Board of Public Utilities will be held on  
December 6, 2018.  
Approved on: December 6, 2018  
__________/S/____________  
Gina Perez, Recording Secretary