Council Chamber

City of Santa Rosa

100 Santa Rosa Avenue

Board of Public Utilities

Regular Meeting Minutes - Final

Thursday, November 15, 2018

1:30 PM

1. CALL TO ORDER AND ROLL CALL

Vice Chair Arnone called the meeting of the Board of Public Utilities

to order at approximately 1:30 p.m.

Roll call

6 -

Present

Vice Chair William Arnone Jr., Board Member Lisa Badenfort,

Board Member Richard Dowd, Board Member Christopher Grabill,

Board Member Matt Mullan, and Board Member David Bannister

1 - Chair Daniel Galvin III

Absent

2. STATEMENTS OF ABSENTION BY BOARD MEMBERS

No statements of abstention were made by Board members.

3. STUDY SESSION - NONE.

4. MINUTES APPROVAL

The minutes were accepted as submitted.

4.1

October 4, 2018 - Regular Meeting Minutes.

October 4, 2018 Regular Meeting Minutes.

Attachments:

4.2

October 18, 2018 - Regular Meeting Minutes.

October 18, 2018, Regular Meeting Minutes (added 11/15/18)

Attachments:

5. STAFF BRIEFINGS

5.1

LAGUNA TREATMENT PLANT DISINFECTION IMPROVEMENTS

PROJECT UPDATE

Staff will provide an update on the Laguna Treatment Plant Disinfection

Improvements, a large, complex project that has been under the

planning and pre-design phase for a number of years. Staff will cover

the status of the project, associated activities, and anticipated

schedules. The Board may discuss this item and give direction to staff.

Presentation (added 11/14/18)

Attachments:

Presenter(s): Emma Walton, Deputy Director Engineering

Resources and Joe Schwall, Interim Deputy Director Subregional

Operations.

5.2

EMERGENCY GROUNDWATER PROGRAM UPDATE

In September 2013, the Board adopted the City’s Groundwater Water

Master Plan (Master Plan) and associated Mitigated Negative

Declaration and Mitigation Monitoring Program. The Master Plan

provides a strategic road map for the City regarding how available

groundwater resources could be most effectively used in a sustainable

manner to meet the needs of the City’s current and future customers.

The Master Plan recommended implementation of the Emergency

Groundwater Program to develop groundwater capacity for existing and

future health and safety needs should the City’s other water supplies

become restricted or interrupted due to an emergency. Staff will present

an update on the implementation of the Emergency Groundwater

Program. The Board may discuss this item and give direction to staff.

Presentation (added 11/14/18)

Attachments:

Presenter(s): Jennifer Burke, Deputy Director Water and

Engineering Resources.

6. CONSENT ITEMS

6.1

RESOLUTION - PRE-DISASTER MITIGATION PROGRAM GRANT

APPLICATION

RECOMMENDATION: It is recommended by the Water Department that

the Board, by resolution, authorize the Water Department to apply for

Pre-Disaster Mitigation grant funding through the Federal Emergency

Management Agency and the California Office of Emergency Services

for the Laguna Treatment Plant Flood Protection project, and commit to

meeting the local match fund requirements for the grant should the

project be selected.

Staff Report

Resolution

Attachments:

A motion was made by Board Member Grabill, seconded by Board Member

Bannister to approve Item 6.1 - RESOLUTION NO. 1183 ENTITLED

"RESOLUTION OF THE BOARD OF PUBLIC UTILITIES APPROVING

SUBMITTAL OF AN APPLICATION FOR GRANT FUNDING THROUGH THE

FEDERAL DEPARTMENT OF EMERGENCY SERVICE'S PRE-DISASTER

MITIGATION PROGRAM". The motion carried by the following vote:

6 -

Yes:

Vice Chair Arnone Jr., Board Member Badenfort, Board Member

Dowd, Board Member Grabill, Board Member Mullan and Board

Member Bannister

1 - Chair Galvin III

Absent:

7. REPORT ITEMS

7.1

REPORT - RECOMMENDATION TO THE CITY COUNCIL TO

AUTHORIZE THE ISSUANCE OF WASTEWATER REVENUE

REFUNDING BONDS, SERIES 2018A

BACKGROUND: The City is responsible for the operation and

maintenance of the Wastewater System and has issued multiple series

of wastewater revenue bonds to provide financing for improvements to

the Wastewater System. Most recently, in 2016, the City issued its City

of Santa Rosa Wastewater Revenue Refunding Bonds, Series 2016A

(the “Series 2016A Bonds”); the proceeds of the Series 2016A Bonds

were used, in part, to refund the portion of the Series 2007A Bonds that

could be refunded with tax-exempt bonds on an advance basis.

The City has a practice of refunding its debt obligations when prevailing

interest rates will produce debt service savings, and staff has

determined that the City can achieve debt service savings by issuing

the 2018A Bonds to refund the remaining outstanding 2007A Bonds.

RECOMMENDATION: It is recommended by the Finance Department

and the Water Department that the Board of Public Utilities, by

resolution, recommend that the Santa Rosa City Council authorize the

issuance of Wastewater Revenue Refunding Bonds, Series 2018A (the

“2018A Bonds”), and all related actions, in order to redeem certain

outstanding wastewater revenue bonds for debt service savings.

Attachments:

Presentation (added 11/14/18)

Presenter(s): Kimberly Zunino, Deputy Director Administration and

Sarah Hollenbeck, PFM

A motion was made by Board Member Badenfort, seconded by Board

Member Dowd to approve Item 7.1 - RESOLUTION NO. 1184 ENTITLED

"RESOLUTION OF THE BOARD OF PUBLIC UTILITIES RECOMMENDING

THAT THE CITY COUNCIL AUTHORIZING THE ISSUANCE AND SALE OF

SANTA ROSA WASTEWATER REVENUE REFUNDING BONDS, SERIES

2018A". The motion carried by the following vote:

6 -

Yes:

Vice Chair Arnone Jr., Board Member Badenfort, Board Member

Dowd, Board Member Grabill, Board Member Mullan and Board

Member Bannister

1 - Chair Galvin III

Absent:

7.2

REPORT - RECOMMENDATION TO THE CITY COUNCIL TO

AUTHORIZE THE ISSUANCE OF WATER REVENUE REFUNDING

BONDS, SERIES 2018

BACKGROUND: The City is responsible for the operation and

maintenance of the Water System. In 2008, the City issued the 2008

Bonds to finance improvements to the Water System, including an

operations building as part of the Water and Wastewater Utility

Operations and Maintenance Complex (the “West College Facility”).

The City has a practice of refunding its debt obligations when prevailing

interest rates will produce debt service savings.

RECOMMENDATION: It is recommended by the Finance Department

and the Water Department that the Board of Public Utilities, by

resolution, recommend that the Santa Rosa City Council authorize the

issuance of Water Revenue Refunding Bonds, Series 2018 (the “2018

Bonds”), and all related actions, in order to redeem the City’s

outstanding water revenue bonds for debt service savings.

Attachments:

Presentation (added 11/14/18)

Presenter(s): Kimberly Zunino, Deputy Director Administration and

Sarah Hollenbeck, PFM

A motion was made by Board Member Grabill, seconded by Board Member

Mullan to approve Item No. 7.2 - RESOLUTION NO. 1185 ENTITLED

"RESOLUTION OF THE BOARD OF PUBLIC UTILITIES RECOMMENDING

THAT THE CITY COUNCIL AUTHORIZING THE ISSUANCE AND SALE OF

CITY OF SANTA ROSA REFUNDING WATER REVENUE BONDS, SERIES

2018". The motion carried by the following vote:

6 -

Yes:

Vice Chair Arnone Jr., Board Member Badenfort, Board Member

Dowd, Board Member Grabill, Board Member Mullan and Board

Member Bannister

1 - Chair Galvin III

Absent:

8. PUBLIC COMMENTS ON NON-AGENDA MATTERS

None.

9. REFERRALS

None.

10. WRITTEN COMMUNICATION (AND POSSIBLE BOARD DISCUSSION) - NONE.

11. SUBCOMMITTEE REPORTS

None.

12. BOARD MEMBER REPORTS

None.

13. DIRECTORS REPORTS

Ben Horenstein, Director reported on various department activities.

Vice Chair Arnone thanked Mr. Horenstein for his service. He also

announced that the meetings for December 20 and January 3 would

be cancelled.

14. ADJOURNMENT OF MEETING

The meeting was adjourned at 2:53 p.m. The next regularly

scheduled meeting of the Board of Public Utilities will be held on

December 6, 2018.

Approved on: January 17, 2019

__________/S/____________

Gina Perez, Recording Secretary