Council Chamber  
City of Santa Rosa  
100 Santa Rosa Avenue  
Board of Public Utilities  
Regular Meeting Minutes - Final  
Thursday, January 17, 2019  
1:30 PM  
1. CALL TO ORDER AND ROLL CALL  
Chair Galvin called the meeting of the Board of Public Utilities to  
order at approximately 1:30 p.m.  
7 -  
Present  
Vice Chair William Arnone Jr., Board Member Lisa Badenfort, Board  
Member Richard Dowd, Board Member Christopher Grabill, Board  
Member David Bannister, Chair Daniel Galvin III, and Board Member  
Matt Mullan  
2. STATEMENTS OF ABSENTION BY BOARD MEMBERS  
Vice Chair Arnone announced that he would be abstaining from item  
6.2 because his firm represents the party in the agreement. He  
further announced that he had an ex parte communication with  
Renewable Sonoma staff regarding item 3.1.  
Board members Dowd, Bannister, Grabill, and Badenfort all  
announced that also had an ex parte communication with Renewable  
Sonoma staff regarding item 3.1.  
3. STUDY SESSION  
3.1  
REVIEW OF THE SONOMA ORGANIC WASTE PROCESSING  
(SOWP) FACILITY PROJECT, PROGRESS TO DATE  
In May 2017, the Sonoma County Waste Management Agency (Agency)  
issued a request for proposals from parties interested in owning and  
operating a compost facility to re-establish a solid waste compost facility  
within Sonoma County. As part of the siting effort, the City offered  
city-owned property near the Laguna Treatment Plant (LTP) for lease to  
provide both a potential site for the facility and potential synergistic  
benefits to the City via a separate request for proposals. During the  
City's RFP process, ten proposals which included use of city property  
were received by the City. Of these ten, city staff identified four that met  
city criteria for further consideration. The Board approved Letters of  
Intent to Negotiate with these four proposers in December, 2017.  
Subsequently, the Agency selected Renewable Sonoma as having the  
most beneficial proposal. Renewable Sonoma and city staff are now  
working towards developing an Exclusive Negotiating Agreement which,  
upon Board approval, will enable Renewable Sonoma to develop a  
detailed proposal for the project and for the lease of city property and  
will facilitate the negotiation of one or more agreements between the  
City and Renewable Sonoma for the location and development of the  
proposed project on City-owned property.  
Staff Report  
Attachments:  
Presentation (added 1/17/2019)  
Presenter(s): Joe Schwall, Interim Deputy Director Subregional  
Operations.  
Chair Galvin noted that he would be establishing an Ad Hoc for this  
project and if any Board members have an interest in serving to  
please let him know.  
3.2 ADJOURN STUDY SESSION AND RECONVENE TO OPEN SESSION IN THE  
CITY COUNCIL CHAMBER  
Board member Badenfort left at the conclusion of the Study  
Session at 2:13 p.m. for the remainder of the meeting.  
The Board adjourned the Study Session at approximately 2:15  
p.m. and reconvened to open session in the Council Chamber at  
2:20 p.m.  
4. MINUTES APPROVAL  
The minutes were accepted as submitted.  
4.1  
November 15, 2018 - Regular Meeting Minutes.  
November 15, 2018 - Regular Meeting Minutes (added 1/17/19)  
Attachments:  
4.2  
December 6, 2018 - Regular Meeting Minutes.  
December 6, 2018 - Regular Meeting Minutes (added 1/17/19)  
Attachments:  
5. STAFF BRIEFINGS  
5.1  
STATUS UPDATE OF FEMA PUBLIC ASSISTANCE PROJECTS FOR  
SANTA ROSA WATER INFRASTRUCTURE  
Santa Rosa Water has seven Category F Public Assistance  
infrastructure repair projects that qualify for FEMA reimbursement.  
These projects have a total City estimated repair cost of $23,029,820.  
This update will include a comparison of City and FEMA estimated  
repair costs, as well as FEMA project approval status. Staff will also  
provide a brief description on the progress and anticipated completion  
date of each Category F Fire Recovery project.  
Presentation (added 1/17/2019)  
Attachments:  
Presenter(s): Joe Schiavone, Deputy Director Local Operations and  
Mark Kasraie, Supervising Engineer.  
Public Comment:  
Thomas Ellis - Spoke about the online dashboard and the irregularity  
of the money shown.  
5.2  
WATER SUPPLY UPDATE  
Staff will update the Board on water supply issues. The Board may  
discuss this item and give direction to staff.  
Presentation (added 1/17/2019)  
Attachments:  
Presenter(s): Jennifer Burke, Deputy Director Water Resources and  
Joe Schwall, Interim Deputy Director Subregional Operations.  
6. CONSENT ITEMS  
Board member Dowd requested that item 6.2 be pulled from the  
Consent calendar for discussion.  
6.1  
RESOLUTION - APPROVAL - FIRST AMENDMENT TO GENERAL  
SERVICES AGREEMENT (GSA) F001643 PORTOLA MINERALS INC.,  
dba BLUE MOUNTAIN MINERALS INC.  
RECOMMENDATION: It is recommended by the Finance and Water  
Departments that the Board, by resolution, approve the First  
Amendment to General Services Agreement (GSA) F001643 to add  
funds for the supply and delivery of agricultural lime with Portola  
Minerals Inc., dba Blue Mountain Minerals Inc., Columbia, California, in  
the amount of $153,000 bringing the total Agreement amount not to  
exceed $383,000.  
Staff Report  
Resolution  
Attachments:  
Attachment 1  
A motion was made by Vice Chair Arnone, Jr., seconded by Board Member  
Grabill to approve as submitted, Item 6.1 - RESOLUTION NO. 1186  
ENTITLED: "RESOLUTION OF THE BOARD OF PUBLIC UTILITIES  
AUTHORIZING THE APPROVAL OF THE FIRST AMENDMENT TO GENERAL  
SERVICES AGREEMENT F001643 FOR AGRICULTURAL LIME  
ACQUISITION AND DELIVERY SERVICES WITH PORTOLA MINERALS INC.,  
DBA BLUE MOUNTAIN MINERALS". The motion carried by the following  
vote:  
6 -  
Yes:  
Vice Chair Arnone Jr., Board Member Dowd, Board Member Grabill,  
Board Member Bannister, Chair Galvin III and Board Member Mullan  
1 - Board Member Badenfort  
Absent:  
6.3  
MOTION - CONTRACT AWARD - STATION 2 EMERGENCY  
GENERATOR REPLACEMENT AND STATION 3 POWER FILTER  
INSTALLATION  
RECOMMENDATION: It is recommended by the Transportation and  
Public Works Department that the Board, by motion, approve the project  
and award Construction Contract No. C02150 in the amount of  
$333,333.00 to the lowest responsive bidder, CES Corp, dba CAL  
Electric, of Fairfield, California, for Station 2 Emergency Generator  
Replacement, Station 3 Power Filter Installation, approve a 15%  
contingency, and authorize a total contract amount of $383,332.95.  
Staff Report  
Attachment 1  
Attachment 2  
Attachments:  
A motion was made by Vice Chair Arnone, Jr., seconded by Board Member  
Grabill to approve the project and award Construction Contract No. C02150  
in the amount of $333,333.00 to the lowest responsive bidder, CES Corp,  
dba CAL Electric, of Fairfield, California, for Station 2 Emergency Generator  
Replacement, Station 3 Power Filter Installation, approve a 15%  
contingency, and authorize a total contract amount of $383,332.95. The  
motion carried by the following vote:  
6 -  
Yes:  
Vice Chair Arnone Jr., Board Member Dowd, Board Member Grabill,  
Board Member Bannister, Chair Galvin III and Board Member Mullan  
1 - Board Member Badenfort  
Absent:  
6.2  
MOTION - APPROVAL OF CONFIDENTIALITY AND  
NONDISCLOSURE AGREEMENT WITH CALPINE CORPORATION  
AND GEYSERS POWER COMPANY  
RECOMMENDATION: It is recommended by the City Attorney’s Office  
and the Water Department that the Board, by motion, approve a  
Confidentiality and Nondisclosure Agreement with Calpine and the  
Geysers Power Company to allow City staff to receive confidential  
information for the purpose of evaluating a request for potential release  
of the Calpine Corporation Guarantee dated as of August 21, 2007.  
Staff Report  
Attachments:  
Attachment 1  
Vice Chair Arnone left the dais at 3:12 p.m.  
Board member Dowd asked for and received clarification about how  
financial information from Geysers Power Company would be  
shared with the Board and City Council.  
A motion was made by Board Member Dowd, seconded by Board Member  
Grabill to approve a Confidentiality and Nondisclosure Agreement with  
Calpine and the Geysers Power Company to allow City staff to receive  
confidential information for the purpose of evaluating a request for  
potential release of the Guarantee dated as of August 21, 2007. The motion  
carried by the following vote:  
5 -  
Yes:  
Board Member Dowd, Board Member Grabill, Board Member  
Bannister, Chair Galvin III and Board Member Mullan  
1 - Board Member Badenfort  
1 - Vice Chair Arnone Jr.  
Absent:  
Abstain:  
7. REPORT ITEMS  
Chair Galvin announced that Item 7.1 would be pulled from the  
agenda and brought back at a future meeting.  
7.1  
REPORT - REQUEST FOR ADDITIONAL CONTRACT  
CONTINGENCY - REPLACEMENT OF WATER SERVICES  
AFFECTED BY THE TUBBS FIRE  
BACKGROUND: On May 17, 2018, the Board of Public Utilities  
approved a construction contract with Northern Pacific Corporation in  
the amount of $604,490.00 for the replacement of contaminated water  
services outside the water quality advisory area. There were  
approximately 115 services identified for replacement when the contract  
was awarded. The Department of Transportation and Public Works and  
the Water Department anticipated that additional services may be  
added during construction. Therefore, the contract included provisions  
to allow additional services to be installed on a Force Account basis.  
During the course of construction, an additional 39 water service lines  
were added to the contract for a total of 154 water services.  
RECOMMENDATION: It is recommended by the Transportation and  
Public Works Department and the Water Department that the Board of  
Public Utilities, by motion, approve additional contingency for replacing  
an additional 39 water service lines that were added to the contract  
after contract award. The cost for the additional contingency is  
$70,000.00.  
Staff Report  
Attachments:  
8. PUBLIC COMMENTS ON NON-AGENDA MATTERS  
None.  
9. REFERRALS  
None.  
10. WRITTEN COMMUNICATION (AND POSSIBLE BOARD DISCUSSION)  
The Board received and filed the written communication as  
submitted.  
10.1  
MONTHLY RATE REVENUE, WATER USAGE AND CIP BID AWARD  
REPORT - OCTOBER/NOVEMBER 2018 - Provided for information.  
Memorandum  
Attachments:  
11. SUBCOMMITTEE REPORTS  
Chair Galvin announced that a Contract Review Subcommittee  
would be scheduled soon.  
12. BOARD MEMBER REPORTS  
Chair Galvin announced the he would be dissolving the following Ad  
Hoc Committees:  
Landscape Specifications Ad Hoc  
Healdsburg Ad Hoc  
WRDA Ad Hoc  
Biosolids Mgmt Strategic Planning Ad Hoc  
Groundwater Mgmt Ad Hoc  
He further requested that Board members let him know their  
interests for existing Subcommittees assignments in addition to the  
newly formed Biosolids Compost Facility Ad Hoc.  
Chair Galvin also announced today's meeting would be Board  
Member Mullan's last as a Board member. He thanked him for his  
service and noted that he had gotten up to speed quickly during his  
time on the Board.  
Board Member Mullan thanked the Mayor for the opportunity to serve  
and acknowledged the dedicated staff of the organization.  
13. DIRECTORS REPORTS  
Emma Walton, Interim Director, expressed gratitude for the  
opportunity to serve in the assignment of Director. She further  
acknowledged Mike Simi, Water Quality Supervisor, who is leaving  
the organization at the beginning of February.  
14. ADJOURNMENT OF MEETING  
Chair Galvin adjourned the meeting at 3:30 p.m. in honor of Matt  
Mullan. The next regularly scheduled meeting of the Board of Public  
Utilities will be held on February 7, 2019.  
Approved on: February 7, 2019  
_________/S/_____________  
Gina Perez, Recording Secretary