Council Chamber  
City of Santa Rosa  
100 Santa Rosa Avenue  
Board of Public Utilities  
Regular Meeting Minutes - Final  
Thursday, February 7, 2019  
1:30 PM  
1. CALL TO ORDER AND ROLL CALL  
Chair Galvin called the meeting to of the Board of Public Utilities to  
order at approximately 1:30 p.m.  
6 -  
Present  
Chair Daniel Galvin III, Vice Chair William Arnone Jr., Board Member  
Lisa Badenfort, Board Member Richard Dowd, Board Member  
Christopher Grabill, and Board Member David Bannister  
2. STATEMENTS OF ABSTENTION BY BOARD MEMBERS  
No statements of abstention were made by Board members.  
3. OATH OF OFFICE FOR REAPPOINTED MEMBERS  
Gina Perez, Recording Secretary for the Board, administered the  
Oath of Office to Board Members Galvin and Arnone.  
4. MINUTES APPROVAL  
The minutes were accepted as submitted.  
4.1  
January 17, 2019 - Regular Meeting Minutes.  
January 17, 2019, Regular Meeting Minutes.  
Attachments:  
5. STAFF BRIEFINGS  
5.1  
SANTA ROSA PLAIN GROUNDWATER SUSTAINABILITY AGENCY  
UPDATE  
The Sustainable Groundwater Management Act (SGMA) required some  
groundwater basins, including the Santa Rosa Plain basin, to form  
Groundwater Sustainability Agencies (GSAs) to sustainably manage the  
groundwater basin and develop a groundwater management plan. In  
the Santa Rosa Plain basin, the cities of Santa Rosa, Rohnert Park,  
and Cotati, the Town of Windsor, Sonoma County, the Sonoma County  
Water Agency, the Goldridge and the Sonoma Resource Conservation  
Districts formed the Santa Rosa Plain GSA to comply with SGMA.  
The Santa Rosa Plain GSA is a self-funded agency, with the initial  
funding for the first two years coming from each of the member  
agencies of the GSA. The GSA Board has been working with a rate  
consultant to explore options for rates and fees to provide funding for  
the GSA after the first two years. Staff will provide the Board an update  
on the current fee option that is being considered by the GSA. The  
Board may discuss this item and give direction to staff.  
Presentation (added 2/6/2019)  
Attachments:  
Presenter(s): Jennifer Burke, Deputy Director Water Resources.  
Public Comment:  
Deborah Tavares, requested information regarding the fee for well  
users and what affects will PG&E's Eel River project have on  
groundwater.  
5.2  
HIGH STRENGTH WASTE RECEIVING UPDATE  
The City’s Laguna Treatment Plant High Strength Waste Receiving  
Station has been in operation since 2016. Staff will present recent  
information regarding the efficacy of the High Strength Waste project.  
Total revenues and avoided costs resulting from the project will be  
compared with the project's capital and O&M costs. The Board may  
discuss this item and give direction to staff.  
Presentation (added 2/6/19)  
Attachments:  
Presenter(s): Joe Schwall, Deputy Director Subregional Operations.  
6. CONSENT ITEMS  
6.1  
MOTION - COOPERATIVE AGREEMENT FOR IMPLEMENTATION OF  
SONOMA-MENDOCINO IMMEDIATE DROUGHT RELIEF FUNDING  
AGREEMENT  
RECOMMENDATION: It is recommended by the Water Department that  
the Board, by motion, approve the Cooperative Agreement for  
Implementation of the Sonoma-Mendocino Immediate Drought Relief  
Project between the Sonoma County Water Agency (Sonoma Water)  
and the City of Santa Rosa and authorize the Chair to sign the  
agreement.  
Staff Report  
Attachments:  
Attachment 1  
A motion was made by Vice Chair Arnone, Jr., seconded by Board Member  
Badenfort, to approve as submitted, Item 6.1 approving the Cooperative  
Agreement for Implementation of the Sonoma-Mendocino Immediate  
Drought Relief Project between the Sonoma County Water Agency  
(Sonoma Water) and the City of Santa Rosa and authorizing the Chair to  
sign the agreement.. The motion carried by the following vote:  
6 -  
Yes:  
Chair Galvin III, Vice Chair Arnone Jr., Board Member Badenfort,  
Board Member Dowd, Board Member Grabill and Board Member  
Bannister  
6.2  
RESOLUTION - APPROVAL OF THE ACQUISITION OF AN  
EMERGENCY GROUNDWATER WELL EASEMENT AT 4224  
HIGHWAY 12, SANTA ROSA (APN 032-010-005) PURSUANT TO THE  
SANTA ROSA GROUNDWATER MASTER PLAN, MAKING FINDINGS  
UNDER CEQA AND ADOPTION OF A MITIGATED MONITORING  
PROGRAM  
RECOMMENDATION: It is recommended by the Water Department that  
the Board of Public Utilities, by resolution, approve the acquisition of a  
permanent easement at 4224 Highway 12, Santa Rosa for the purpose  
of an emergency groundwater well in order to implement the City of  
Santa Rosa Groundwater Master Plan, make findings under CEQA,  
adopt a Mitigation Monitoring Program for the purpose of an emergency  
groundwater well, authorize the Interim Director of the Water  
Department to execute all documents necessary to complete this  
transaction, and authorize the Right of Way Agent to execute all closing  
documents to complete the transaction.  
Staff Report  
Resolution  
Exhibit A  
Attachments:  
Exhibit B  
Presenter(s): Jill Scott, Right of Way Agent and Jennifer Burke,  
Deputy Director Water Resources.  
Board Member Dowd asked for and received an brief update on the  
well and the emergency groundwater program.  
A motion was made by Board Member Dowd, seconded by Board Member  
Grabill to approve as submitted, Item 6.2 - RESOLUTION NO. 1187  
ENTITLED: "RESOLUTION OF THE BOARD OF PUBLIC UTILITIES MAKING  
FINDINGS UNDER CEQA, ADOPTING A MITIGATION MONITORING  
PROGRAM AND APPROVING THE ACQUISITION OF AN EMERGENCY  
GROUNDWATER WELL EASEMENT AT 4224 HIGHWAY 12, SANTA ROSA  
PURSUANT TO THE SANTA ROSA GROUNDWATER MASTER PLAN". The  
motion carried by the following vote:  
6 -  
Yes:  
Chair Galvin III, Vice Chair Arnone Jr., Board Member Badenfort,  
Board Member Dowd, Board Member Grabill and Board Member  
Bannister  
7. REPORT ITEMS  
7.1  
REPORT - REQUEST FOR ADDITIONAL CONTRACT  
CONTINGENCY - REPLACEMENT OF WATER SERVICES  
AFFECTED BY THE TUBBS FIRE  
BACKGROUND: On May 17, 2018, the Board of Public Utilities  
approved a construction contract with Northern Pacific Corporation in  
the amount of $604,290.00 for the replacement of contaminated water  
services outside the water quality advisory area. There were  
approximately 115 services identified for replacement when the contract  
was awarded. The Department of Transportation and Public Works and  
the Water Department anticipated that additional services may be  
added during construction. Therefore, the contract included provisions  
to allow additional services to be installed on a force account basis.  
During the course of construction, an additional 38 water service lines  
were added to the contract for a total of 153 water services.  
RECOMMENDATION: It is recommended by the Transportation and  
Public Works Department and the Water Department that the Board of  
Public Utilities, by motion, (1) approve a change order to the Phase 2  
Replacement of Water Services contract with Northern Pacific  
Corporation to extend the time for completion of work through the end of  
April 2019 and reallocate Bid Item 11 Phase 2 - Additional Water  
Service Replacements to include replacement of 38 additional water  
service lines, and (2) increase contingency for the additional permanent  
trench paving in the amount of $60,000 for a total contract amount of  
$724,719.00.  
Staff Report  
Attachments:  
Attachment 1  
Presentation (added 02/06/19)  
Presenter(s): Jillian Tilles, Associate Civil Engineer.  
Chair Galvin noted that the Contract Review Subcommittee met to  
discuss this item and gave a unanimous recommendation for  
approval.  
8. ELECTION OF VICE CHAIR  
Board Member Dowd made a motion to nominate Vice Chair Arnone  
to continue in the position of Vice Chair for an additional term. No  
additional nominations were made by Board Members.  
A motion was made by Board Member Dowdnominated Vice Chair Arnone  
for an additional term as Vice Chair.. The motion carried by the following  
vote:  
6 -  
Yes:  
Chair Galvin III, Vice Chair Arnone Jr., Board Member Badenfort,  
Board Member Dowd, Board Member Grabill and Board Member  
Bannister  
9. PUBLIC COMMENTS ON NON-AGENDA MATTERS  
Deborah Tavares spoke regarding concern for low energy windows  
and its potential to cause fires.  
Thomas Ellis spoke regarding the Thanksgiving Church property  
and interest by All Saints Church to purchase the building.  
10. REFERRALS  
None.  
11. WRITTEN COMMUNICATION (AND POSSIBLE BOARD DISCUSSION) - NONE.  
None.  
12. SUBCOMMITTEE REPORTS  
Board Member Dowd reported that the Budget Review  
Subcommittee has three meetings scheduled.  
13. BOARD MEMBER REPORTS  
None.  
14. DIRECTORS REPORTS  
Emma Walton, Interim Director provided an update on the  
Thanksgiving Church property, microgrid project and the current  
outreach campaign for I Heart Tap Water.  
15. ADJOURNMENT OF MEETING  
Chair Galvin adjourned the meeting at 2:49 p.m. The next regularly  
scheduled meeting of the Board of Public Utilities will be held on  
February 21, 2019.  
Approved on: February 21, 2019  
_________/S/_____________  
Gina Perez, Recording Secretary