Council Chamber

City of Santa Rosa

100 Santa Rosa Avenue

Board of Public Utilities

Regular Meeting Minutes - Final

Thursday, February 21, 2019

1:30 PM

1. CALL TO ORDER AND ROLL CALL

Chair Galvin called the meeting of the Board of Public Utilities to

order at approximately 1:30 p.m.

5 -

Present

Chair Daniel Galvin III, Vice Chair William Arnone Jr., Board Member

Lisa Badenfort, Board Member Richard Dowd, and Board Member

Mary Watts

2 -

Absent

Board Member Christopher Grabill, and Board Member David

Bannister

2. OATH OF OFFICE FOR NEW MEMBER

Gina Perez, Recording Secretary for the Board, administered the

Oath of Office to Board Member Watts.

3. STATEMENTS OF ABSTENTION BY BOARD MEMBERS

No statements of abstention were made by Board members.

4. STUDY SESSION

4.1

ASSET MANAGEMENT PRINCIPLES AND CAPITAL IMPROVEMENT

PROGRAM DEVELOPMENT

This presentation will provide an overview of Asset Management

Principles, including how the principles are used in the development of

Santa Rosa Water’s Capital Improvement Program. The Board may

discuss this item and give direction to staff.

Presentation (added 02/21/19)

Attachments:

Presenter(s): Andrew Allen, Supervising Engineer.

4.2 ADJOURN STUDY SESSION AND RECONVENE TO OPEN SESSION IN THE

CITY COUNCIL CHAMBER

The Board adjourned the Study Session at approximately 2:10

p.m. and reconvened to open session in the Council Chamber at

2:15 p.m.

5. MINUTES APPROVAL

5.1

February 7, 2019 - Regular Meeting Minutes.

Attachments:

The minutes were accepted as submitted.

6. CONSENT ITEMS

6.1

MOTION - PROFESSIONAL SERVICES AGREEMENT APPROVAL -

PROFESSIONAL ENVIRONMENTAL SERVICES FOR THE LAGUNA

TREATMENT PLANT FLOOD PROTECTION

RECOMMENDATION: It is recommended by the Departments of Water

and Transportation and Public Works (TPW) that the Board of Public

Utilities, by motion, approve a Professional Services Agreement (PSA)

with GHD, Inc., of Santa Rosa, California, to provide Professional

Environmental Services for the Laguna Treatment Plant Flood

Protection project in the amount not to exceed $228,321.00.

Staff Report

Attachments:

Attachment 1

A motion was made by Vice Chair Arnone, Jr., seconded by Board Member

Badenfort to approve a Professional Services Agreement (PSA) with GHD,

Inc., of Santa Rosa, California, to provide Professional Environmental

Services for the Laguna Treatment Plant Flood Protection project in the

amount not to exceed $228,321.00. The motion carried by the following

vote:

5 -

Yes:

Chair Galvin III, Vice Chair Arnone Jr., Board Member Badenfort,

Board Member Dowd and Board Member Watts

2 - Board Member Grabill and Board Member Bannister

Absent:

7. REPORT ITEMS

7.1

REPORT - APPROVAL OF EXCLUSIVE NEGOTIATION AGREEMENT

WITH RENEWABLE SONOMA

BACKGROUND: The Sonoma County Waste Management Agency

(“Agency”) is a joint powers authority whose mission is to implement

waste diversion programs as required by State law, a cornerstone of

which is composting. From 1993 until 2015, the Agency contracted with

Sonoma Compost to provide composting services for solid organic

waste (primarily vegetative matter, including curb-side collection) at the

Sonoma County landfill on Mecham Rd. However, in 2015 the facility

was forced to close due to storm water run-off issues. Since that time,

solid organic wastes have been transported to locations outside of

Sonoma County as the Agency seeks another site for a similar

processing facility. In May 2017, the Agency issued an RFP soliciting

responses from parties interested in owning and operating a solid

organic waste compost facility in Sonoma County. During the Agency’s

RFP process, the City of Santa Rosa solicited interest in locating a

facility on City-owned property near the Laguna Treatment Plant and

the Board approved issuing four letters of Intent to Negotiate to four

proposers. Subsequently, the Agency selected Renewable Sonoma as

the most responsive proposer for the solid organic waste compost

facility operator.

RECOMMENDATION: It is recommended by the Water Department and

the City Attorney’s office that the Board, by motion, approve an

Exclusive Negotiation Agreement with Renewable Sonoma, to facilitate

City staff negotiations with Renewable Sonoma regarding potential

lease of City property to locate and operate a solids waste receiving

and composting facility.

Staff Report

Attachments:

Attachment 1 (added 2/21/19)

Presentation (added 2/20/19)

Presenter(s): Tanya Mokyvts, Water Reuse Engineer

Chair Galvin reported that the item went before the Contract Review

Subcommittee and received unanimous support to recommend

approval by the full Board.

Public Comment:

Deborah Tavares spoke about the impounding of storm water and

potential consequences.

A motion was made by Board Member Dowd, seconded by Board Member

Badenfort to approve an Exclusive Negotiation Agreement with Renewable

Sonoma, to facilitate City staff negotiations with Renewable Sonoma

regarding potential lease of City property to locate and operate a solids

waste receiving and composting facility. The motion carried by the

following vote:

5 -

Yes:

Chair Galvin III, Vice Chair Arnone Jr., Board Member Badenfort,

Board Member Dowd and Board Member Watts

2 - Board Member Grabill and Board Member Bannister

Absent:

8. PUBLIC COMMENTS ON NON-AGENDA MATTERS

Deborah Tavares expressed concern about climate change impacts

to the infrastructure of the Geysers and what is being done to

prepare.

9. REFERRALS

None.

10. WRITTEN COMMUNICATION (AND POSSIBLE BOARD DISCUSSION)

10.1

MONTHLY RATE REVENUE, WATER USAGE AND CIP BID AWARD

REPORT - DECEMBER 2018 - Provided for information.

Memorandum

Attachments:

The Board received and filed the written correspondence as

submitted.

11. SUBCOMMITTEE REPORTS

Board Member Dowd reported that the Budget Review

Subcommittee has commenced their work and will be providing

occasional updates to the full Board.

Chair Galvin reported that the Contract Review Subcommittee met

on February 4.

12. BOARD MEMBER REPORTS

None.

13. DIRECTORS REPORTS

Joe Schiavone, Deputy Director Local Operations, reported on a

recent meeting with the Regional Board to discuss the City's no-net

loading for phosphorus provision in the permit. In addition, he

updated the Board on the Stop Work Order received from the

California Energy Commission for the microgrid project. Finally, he

noted staff will begin the budget review process with the Budget

Subcommittee beginning next week.

14. ADJOURNMENT OF MEETING

Chair Galvin welcomed Board Member Watts back to the Board and

wished Board Member Bannister a speedy recovery. Chair Galvin

adjourned the meeting at 2:40 p.m. The next regularly scheduled

meeting of the Board of Public Utilities will be held on March 7,

2019.