Council Chamber

City of Santa Rosa

100 Santa Rosa Avenue

Board of Public Utilities

Regular Meeting Minutes - Final

Thursday, July 18, 2019

1:30 PM

1. CALL TO ORDER AND ROLL CALL

Board member Dowd called the meeting of the Board of Public

Utilities to order at approximately 1:30 p.m. He also noted that

Assistant City Manager, Jason Nutt will be serving as an ex officio

non-voting member on the Board as set by the City Charter.

4 -

Present

Board Member Lisa Badenfort, Board Member Richard Dowd, Board

Member David Bannister, and Board Member Mary Watts

3 -

Absent

Chair Daniel Galvin III, Vice Chair William Arnone Jr., and Board

Member Christopher Grabill

2. STATEMENTS OF ABSTENTION BY BOARD MEMBERS

No statements of abstention were made by Board members.

3. STUDY SESSION

3.1

LAGUNA TREATMENT PLANT DISINFECTION IMPROVEMENTS -

PROJECT UPDATE

Staff will provide an update on the Laguna Treatment Plant Disinfection

Improvements, a large, complex project that has been in the planning

and pre-design phase for a number of years. Staff will review the history

of the project, the current status of the project, and the anticipated

future activities and schedules. The Board may discuss this item and

give direction to staff.

Presentation (added 7/18/19)

Attachments:

Presenter(s): Emma Walton, Deputy Director, Engineering

Resources and Joe Schwall, Deputy Director, Regional Water

Reuse Operations.

3.2 ADJOURN STUDY SESSION AND RECONVENE TO THE CITY COUNCIL

CHAMBER

The Board adjourned the study session at approximately 2:20 p.m.

and reconvened to open session in the Council Chamber at 2:27

p.m.

Board member Dowd announced that the agenda would be

reordered because Board member Watts may need to leave the

meeting early.

4. MINUTES APPROVAL

The minutes acceptance was deferred to an upcoming meeting.

May 23, 2019 - Special Meeting Minutes.

4.1

May 23, 2019 Special Meeting Minutes (added 8/1/19)

Attachments:

6. CONSENT ITEMS

6.1

RESOLUTION - GENERAL SERVICE AGREEMENT F001422 -

SECOND AMENDMENT - SODIUM HYPOCHLORITE SUPPLY AND

DELIVERY

RECOMMENDATION: It is recommended by the Water and Finance

Department that the Board of Public Utilities, by resolution, approve the

Second Amendment to General Services Agreement F001422 for a

one-year agreement extension with a 5% increase in unit price for

sodium hypochlorite supply and delivery service with Olin Corporation

dba Olin Chlor Alkali Products, Tracy, California in an amount not to

exceed $107,100 for a total agreement amount not to exceed $299,100.

Staff Report

Attachment 1

Resolution

Attachments:

A motion was made by Board Member Bannister, seconded by Board

Member Badenfort, to approve Item 6.1 - RESOLUTION NO. 1200 ENTITLED

"RESOLUTION OF THE BOARD OF PUBLIC UTILITIES AUTHORIZING THE

APPROVAL OF THE SECOND AMENDMENT TO GENERAL SERVICES

AGREEMENT F001422 FOR SODIUM HYPOCHLORITE SUPPLY AND

DELIVERY SERVICE WITH OLIN CORPORATION DBA OLIN CHLOR

ALKALI PRODUCTS, TRACY, CALIFORNIA". The motion carried by the

following vote:

4 -

Yes:

Board Member Badenfort, Board Member Dowd, Board Member

Bannister and Board Member Watts

3 - Chair Galvin III, Vice Chair Arnone Jr. and Board Member Grabill

Absent:

6.2

MOTION - REQUEST FOR ADDITIONAL CONTRACT

CONTINGENCY - FARMERS LANE WELL FACILITY

REHABILITATION

RECOMMENDATION: It is recommended by the Transportation and

Public Works Department and the Water Department that the Board, by

motion, approve additional contingency for Contractor to remove a

newly installed air conditioning unit from Well House W-2, repair

damages to the building that result from the removal, and install a new,

more robust air conditioning unit to replace what was removed. The

estimated cost of the work and additional 10% contingency is

$34,450.00.

Staff Report

Attachments:

A motion was made by Board Member Bannister, seconded by Board

Member Badenfort, to approve additional contingency for Contractor to

remove a newly installed air conditioning unit from Well House W-2, repair

damages to the building that result from the removal, and install a new,

more robust air conditioning unit to replace what was removed. The

estimated cost of the work and additional 10% contingency is $34,450.00.

The motion carried by the following vote:

4 -

Yes:

Board Member Badenfort, Board Member Dowd, Board Member

Bannister and Board Member Watts

3 - Chair Galvin III, Vice Chair Arnone Jr. and Board Member Grabill

Absent:

7. REPORT ITEMS

7.2

REPORT - CONTRACT AWARD-REHABILITATE MATANZAS

SIPHONS

BACKGROUND: This project will rehabilitate the aging wastewater

trunk siphon that crosses under Matanzas Creek. The siphon, which

was constructed in 1953, consists of four parallel pipes: an 8” asbestos

concrete (AC) pipe and three larger concrete pipes (a 12” pipe, an 18”

pipe, and a 24” pipe). The project will utilize trenchless cured in

place-pipe (CIPP) lining technology on the three larger pipes and the 8”

AC pipe, which was originally constructed to convey low flows but is not

needed, will be abandoned in place. The inlet and outlet structures will

also be assessed during construction and repaired as directed by the

engineer.

RECOMMENDATION: It is recommended by the Transportation and

Public Works Department and the Water Department that the Board of

Public Utilities, by motion, approve the project and award Construction

Contract No. C02190 in the amount of $3,449,500.00 to the lowest

responsive bidder, SAK Construction, LLC, of O’Fallon, Missouri, to

Rehabilitate Matanzas Siphons, approve a 15% contingency, and

authorize a total contract amount of $3,966,925.00.

Staff Report

Attachments:

Attachment 1

Attachment 2

Presentation (added 7/18/19)

Presenter(s): Lori Urbanek, Deputy Director Engineering Services

and Joe Schiavone, Deputy Director Local Operations.

A motion was made by Board Member Bannister, seconded by Board

Member Watts, to approve the project and award Construction Contract No.

C02190 in the amount of $3,449,500.00 to the lowest responsive bidder,

SAK Construction, LLC, of O'Fallon, Missouri, to Rehabilitate Matanzas

Siphons, approve a 15% contingency, and authorize a total contract

amount of $3,966,925.00. The motion carried by the following vote:

4 -

Yes:

Board Member Badenfort, Board Member Dowd, Board Member

Bannister and Board Member Watts

3 - Chair Galvin III, Vice Chair Arnone Jr. and Board Member Grabill

Absent:

7.1

REPORT - APPROVING A SUSTAINED REDUCTION REBATE FOR

AMY'S KITCHEN AND DELEGATING AUTHORITY TO THE WATER

DIRECTOR FOR THE SUSTAINED REDUCTION REBATE PROGRAM

BACKGROUND: Santa Rosa Water has a Sustained Reduction Rebate

Program that provides rebates for hardware and/or process changes

that result in water savings. The rebate is based on performance and is

calculated by multiplying $200 for every 1,000 gallon of average

monthly savings. Amy’s Kitchen has completed a closed loop chilled

water system to treat and reuse their Kitchen Kettle Deck cooling water

and has applied to receive a Sustained Reduction rebate in conjunction

with the project. Water savings for this upgrade are estimated to reduce

the demand of water by approximately 1,000,000 gallons per month

which translates into an anticipated Sustained Reduction rebate of

$200,000. To efficiently administer the Sustained Reduction Rebate

Program, staff recommends that the Board delegate authority to the

Water Director to approve future Sustained Reduction rebates.

RECOMMENDATION: It is the recommended by the Water

Conservation Subcommittee of the Board and Water Department that

the Board, by resolution, approve the Sustained Reduction rebate for

Amy’s Kitchen, authorize the Water Director or designee to approve the

rebate and delegate authority to the Director or designee to approve

future Sustained Reduction rebates.

Staff Report

Attachments:

Resolution

Presentation (added 7/18/19)

Presenter(s): Deb Lane, Sustainability Representative.

A motion was made by Board Member Watts, seconded by Board Member

Badenfort, to approve Item 7.1 - RESOLUTION NO. 1201 ENTITLED

"RESOLUTION OF THE BOARD OF PUBLIC UTILITIES APPROVING A

SUSTAINED REDUCTION REBATE FOR AMY'S KITCHEN AND

DELEGATING AUTHORITY TO THE DIRECTOR OF SANTA ROSA WATER

OR DESIGNEE TO APPROVE AND SIGN SUSTAINED REDUCTION

PROGRAM REBATE CONTRACTS AND PAYMENTS". The motion carried

by the following vote:

4 -

Yes:

Board Member Badenfort, Board Member Dowd, Board Member

Bannister and Board Member Watts

3 - Chair Galvin III, Vice Chair Arnone Jr. and Board Member Grabill

Absent:

5. STAFF BRIEFINGS

5.1

2018 DRINKING WATER QUALITY REPORT UPDATE

Staff will provide an overview of Santa Rosa’s 2018 water quality report,

including information on Santa Rosa’s water supply, distribution system,

drinking water regulatory requirements, and 2018 water quality results.

The Board may discuss this item and give direction to staff.

Presentation (added 7/18/19)

Attachments:

Presenter(s): Anthony Restad, Interim Water Quality Supervisor.

8. PUBLIC COMMENTS ON NON-AGENDA MATTERS

NONE.

9. REFERRALS

NONE.

10. WRITTEN COMMUNICATION (AND POSSIBLE BOARD DISCUSSION)

10.1

SB 200 (MONNING): SAFE AND AFFORDABLE DRINKING WATER

FUND - SUPPORT - Provided for information.

Support - SB 200

Attachments:

The written communication was received and filed.

11. SUBCOMMITTEE REPORTS

Board member Watts reported that the Water Conservation

Subcommittee met on July 9 to discuss the rebate item presented

today, in addition to receiving an update on water energy grants,

landscape templates, and 2018 water conservation regulations.

Board member Watts reported that the Budget Review

Subcommittee met on July 16 to discuss proposed changes to the

Help 2 Others program.

12. BOARD MEMBER REPORTS

Board member Dowd reported that Jason Nutt, Assistant City

Manager will be serving as an ex officio non-voting member on the

Board as set by the City Charter.

13. DIRECTORS REPORTS

Jennifer Burke, Director of Water provided an update on the Flood

Wall project for the Laguna Treatment Plant and noted that the

project had been moved forward to a final review for Region 9 to be

considered for a $10 million grant from FEMA.

14. ANNOUNCEMENT OF CLOSED SESSION ITEM(S) AND ADJOURNMENT TO

CLOSED SESSION (MAYOR'S CONFERENCE ROOM - ROOM 10)

Molly Maclean, Assistant City Attorney announced the closed

session item and the Board adjourned to closed session at 3:34

p.m.

14.1

CONFERENCE WITH REAL PROPERTY NEGOTIATOR

(Government Code Section 54956.8)

Property: 1225 Fulton Road, Santa Rosa

Agency Negotiator: Jill Scott, Real Property Negotiator

Negotiating Parties: Child Family Community Inc.

Under Negotiations: Price and Terms

15. ADJOURN TO OPEN SESSION IN THE MAYOR'S CONFERENCE ROOM AND

ANNOUNCEMENT OF CLOSED SESSION ACTION, IF ANY.

At 3:44 p.m., the Board reconvened to open session. Board

member Dowd announced that the Board provided a

recommendation to staff to take to the City Council.

16. ADJOURNMENT OF MEETING

Board member Dowd adjourned the meeting at 3:45 p.m. The next

regular scheduled meeting of the Board of Public Utilities will be

held on August 15, 2019.

Approved on: August 15, 2019

___________/S/___________

Gina Perez, Recording Secretary