Utilities Field Office

35 Stony Point Rd.

City of Santa Rosa

Board of Public Utilities

Meeting Minutes - Final

Thursday, May 23, 2019

1:30 PM

1. CALL TO ORDER AND ROLL CALL

Vice Chair Arnone called the meeting of the Board of Public Utilities

to order at approximately 1:30 p.m.

5 -

Present

Vice Chair William Arnone Jr., Board Member Lisa Badenfort, Board

Member Richard Dowd, Board Member Christopher Grabill, and

Board Member David Bannister

2 - Chair Daniel Galvin III, and Board Member Mary Watts

Absent

2. STATEMENTS OF ABSTENTION BY BOARD MEMBERS

No statements of abstention were made by Board members.

3. PUBLIC APPEARANCES (COMMENTS WILL BE LIMITED TO ITEMS ON THE

AGENDA)

None.

4. CONSENT ITEMS

4.1

RESOLUTION - AUTHORIZATION FOR THE INTERIM WATER DIRECTOR TO

SERVE AS A MEMBER OF THE ASSOCIATION OF CALIFORNIA WATER

AGENCIES (ACWA) REGION 1 BOARD OF DIRECTORS

RECOMMENDATION: It is recommended by the Water Department that the Board

of Public Utilities, by resolution, nominate Jennifer Burke as a member of the

Association of California Water Agencies (ACWA) Region 1 Board for the

2020-21 term.

Staff Report

Resolution

Attachments:

A motion was made by Board Member Dowd, seconded by Board Member

Badenfort to approve Item 4.1 RESOLUTION NO. 1197 ENTITLED

"RESOLUTION OF THE BOARD OF PUBLIC UTILITIES OF THE CITY OF

SANTA ROSA PLACING IN NOMINATION JENNIFER BURKE AS A MEMBER

OF THE ASSOCIATION OF CALIFORNIA WATER AGENCIES

(ACWA)REGION 1 BOARD". The motion carried by the following vote:

4 -

Yes:

Vice Chair Arnone Jr., Board Member Badenfort, Board Member

Dowd and Board Member Grabill

3 - Chair Galvin III, Board Member Bannister and Board Member Watts

Absent:

5. REPORT ITEMS

Board member Bannister arrived to the meeting at approximately

1:35 p.m.

5.1

REPORT - CONTRACT AWARD - LLANO TRUNK LINING - W COLLEGE

UTILITIES FACILITY

BACKGROUND: This Contract will provide for the rehabilitation of approximately

60 linear feet of 36-inch reinforced concrete pipe (RCP) trunk sewer main and

approximately 1,000 linear feet of 48-inch RCP trunk sewer main by means of

trenchless cured-in-place pipe (CIPP) lining technology. This project will also

involve the rehabilitation of 6 existing sewer manholes via a corrosion resistant

epoxy liner. Approximately 10.5 million gallons per day of sewage bypass pumping

will be required to construct these improvements.

RECOMMENDATION: It is recommended by the Transportation and Public Works

Department and the Water Department that the Board of Public Utilities, by motion,

approve the project and award Construction Contract No. C02042 in the amount of

$2,275,963.00 to the lowest responsive bidder, SAK Construction, LLC, of

O’Fallon, Missouri, for Llano Trunk Lining - W College Utilities Facility, approve a

10% contingency, and authorize a total contract amount of $2,503,559.30.

Staff Report

Attachments:

Attachment 1

Attachment 2

Presentation (added 5/22/19)

PRESENTER(S): Tracy Duenas, Supervising Engineer.

A motion was made by Board Member Dowd, seconded by Board Member

Bannister, to approve the project and award Construction Contract No.

C02042 in the amount of $2,275,963.00 to the lowest responsive bidder,

SAK Construction, LLC, of O'Fallon, Missouri, for Llano Trunk Lining - W

College Utilities Facility, approve a 10% contingency, and authorize a total

contract amount of $2,503,559.30. The motion carried by the following

vote:

5 -

Yes:

Vice Chair Arnone Jr., Board Member Badenfort, Board Member

Dowd, Board Member Grabill and Board Member Bannister

2 - Chair Galvin III and Board Member Watts

Absent:

5.2

REPORT - WAIVER OF COMPETITIVE PROCESS AND SOLE SOURCE

AWARD FOR BLANKET PURCHASE OF AQUA SCREEN PARTS AND

SPECIALTY LABOR

BACKGROUND: The City of Santa Rosa owns and operates a headworks that is

critically responsible for providing preliminary treatment to incoming raw sewage

from the regional collection system at the Laguna Wastewater Treatment Plant. The

headworks process is principally comprised of four Andritz Aqua-screen

finescreens. On May 1, 2019 and May 14, 2019, respectively, the southeast and

northwest screens each experienced a catastrophic failure leaving them unable to

function. Until a more complete evaluation of the system can be performed, the City

is yet uncertain exactly which parts will be necessary to facilitate the repair. As

Andritz’s sole factory representative in Northern California, MISCOwater is

proposing to provide the specialty inspection necessary to scope the extent of the

needed repairs and furnish the required parts. The specialized parts required for

repair of the system have long lead times and need to be purchased expediently so

that the City will be sure to have the parts on hand necessary to make the repairs

before the wet season begins in October.

RECOMMENDATION: It is recommended by the Water and Finance Departments

that the Board of Public Utilities, by resolution, waive the competitive process and

authorize award of a sole source Blanket Purchase Order (BPO) for furnishing

parts as necessary to repair two (2) Andritz Aqua-screen finescreens and specialty

labor necessary to evaluate the system and identify parts required for the repair, to

TW Associates, Inc. dba MISCOwater, Foothill Ranch, California, in an amount not

to exceed $750,000.

Staff Report

Attachments:

Resoultion

Presentation (added 5/22/19)

PRESENTER(S): Emma Walton, Deputy Director Engineering

Resources.

A motion was made by Vice Chair Arnone, Jr., seconded by Board Member

Bannister, to approve Item 5.2 - RESOLUTION NO. 1198 ENTITLED

"RESOLUTION OF THE BOARD OF PUBLIC UTILITIES AUTHORIZING A

WAIVER OF COMPETITIVE PROCESS AND AWARD OF A SOLE SOURCE

BLANKET PURCHASE ORDER FOR PARTS AND SPECIALTY LABOR TO

TW ASSOCIATES, INC. DBA MISCOWATER, FOOTHILL RANCH,

CALIFORNIA". The motion carried by the following vote:

5 -

Yes:

Vice Chair Arnone Jr., Board Member Badenfort, Board Member

Dowd, Board Member Grabill and Board Member Bannister

2 - Chair Galvin III and Board Member Watts

Absent:

6. ADJOURNMENT OF MEETING

Vice Chair Arnone adjourned the meeting at 2:35 p.m. The next

regular scheduled meeting of the Board of Public Utilities will be

held on June 6, 2019.

Approved on: July 18, 2019

_________/S/_____________

Gina Perez, Recording Secretary