Council Chamber  
City of Santa Rosa  
100 Santa Rosa Avenue  
Board of Public Utilities  
Regular Meeting Minutes - Final  
Thursday, August 15, 2019  
1:30 PM  
1. CALL TO ORDER AND ROLL CALL  
Chair Galvin called the meeting of the Board of Public Utilities to  
order at approximately 1:30 p.m.  
6 -  
Present  
Chair Daniel Galvin III, Vice Chair William Arnone Jr., Board Member  
Richard Dowd, Board Member Christopher Grabill, Board Member  
David Bannister, and Board Member Mary Watts  
1 - Board Member Lisa Badenfort  
Absent  
2. STATEMENTS OF ABSTENTION BY BOARD MEMBERS  
No statements of abstention were made by Board members.  
3. STUDY SESSION - NONE.  
4. MINUTES APPROVAL  
The minutes were accepted as submitted.  
4.1  
July 18, 2019 - Regular Meeting Minutes.  
July 18, 2019 Regular Meeting Minutes (added 8/15/19)  
Attachments:  
5. STAFF BRIEFINGS  
5.1  
STREETS TO CREEKS MULTI-COUNTY CAMPAIGN LAUNCH  
Santa Rosa, in partnership with ten other local agencies, has teamed  
up to launch an impressive multi-county multi-media educational  
campaign to prevent pollution in the Russian River Watershed. Santa  
Rosa Water will provide an overview of the campaign that focuses on  
educating residents about one essential fact - only rain should ever go  
down the storm drain. Neighborhood storm drains are an extension of  
local creeks and streams; any water, debris, or pollutants that make  
their way into a storm drain flow untreated to local creeks and  
eventually into the Russian River. Staff will describe the variety of  
outreach techniques being deployed to help our community limit  
pollution and be part of the solution. The Board may discuss this item  
and give direction to staff.  
Presentation  
Attachments:  
Presenter: Nick Sudano, Senior Environmental Specialist  
6. CONSENT ITEMS  
6.1  
RESOLUTION - WAIVER OF COMPETITIVE BID - GENERAL  
SERVICES AGREEMENT (GSA) F002013 GRIT AND SCREENING  
DISPOSAL SERVICES  
RECOMMENDATION: It is recommended by the Finance and Water  
Departments that the Board of Public Utilities (BPU), by resolution,  
authorize the Chairman of the Board to approve a waiver of competitive  
bid and issuance of General Services Agreement (GSA) F002013 to  
provide grit and screening disposal services to N Leasing Company  
LLC DBA Republic Services of Sonoma County Transportation in the  
amount not to exceed $312,290.  
Staff Report  
Resolution  
Attachments:  
Attachment 1  
A motion was made by Board Member Dowd, seconded by Board Member  
Watts to approve Item 6.1 - RESOLUTION NO. 1202 ENTITLED  
"RESOLUTION OF THE BOARD OF PUBLIC UTILITIES AUTHORIZING A  
WAIVER OF COMPETITIVE BID AND AWARD OF GENERAL SERVICES  
AGREEMENT F002013 FOR GRIT AND SCREENING DISPOSAL SERVICES  
TO N LEASING COMPANY LLC DBA REPUBLIC SERVICES OF SONOMA  
COUNTY TRANSPORTATION, RICHMOND, CALIFORNIA". The motion  
carried by the following vote:  
6 -  
Yes:  
Chair Galvin III, Vice Chair Arnone Jr., Board Member Dowd, Board  
Member Grabill, Board Member Bannister and Board Member Watts  
1 - Board Member Badenfort  
Absent:  
6.2  
MOTION - EXTENSION OF EXCLUSIVE NEGOTIATION AGREEMENT  
WITH RENEWABLE SONOMA  
RECOMMENDATION: It is recommended by the Water Department that  
the Board, by motion, approve a 180-day extension of the Exclusive  
Negotiation Agreement with Renewable Sonoma, to continue City staff  
negotiations with Renewable Sonoma regarding potential lease of City  
property to locate and operate a solids waste receiving and composting  
facility.  
Staff Report  
Attachment 1  
Attachment 2  
Attachments:  
A motion was made by Board Member Dowd, seconded by Board Member  
Watts to approve a 180-day extension of the Exclusive Negotiation  
Agreement with Renewable Sonoma, to continue City staff negotiations  
with Renewable Sonoma regarding potential lease of City property to locate  
and operate a solids waste receiving and composting facility. The motion  
carried by the following vote:  
6 -  
Yes:  
Chair Galvin III, Vice Chair Arnone Jr., Board Member Dowd, Board  
Member Grabill, Board Member Bannister and Board Member Watts  
1 - Board Member Badenfort  
Absent:  
7. REPORT ITEMS  
7.1  
REPORT - PROJECT WORK ORDER AMENDMENT NO. 1  
APPROVAL - PROFESSIONAL ENGINEERING SERVICES FOR THE  
LAGUNA TREATMENT PLANT DISINFECTION IMPROVEMENTS  
BACKGROUND: Ultraviolet light (UV) is the primary disinfection process  
for the Laguna Treatment Plant (LTP). In 2012, the State Water  
Resources Control Board Division of Drinking Water (DDW)  
re-evaluated and subsequently de-rated the disinfection system  
capacity from 67 million gallons per day (MGD) to 48.5 MGD, creating a  
disinfection deficiency under some wet weather conditions. For the last  
several years, LTP staff have faced operational challenges with the  
existing UV system, which is currently operating below its performance  
criteria.  
RECOMMENDATION: It is recommended by the Contract Review  
Subcommittee and the Transportation and Public Works Department  
that the Board of Public Utilities, by motion, approve Amendment No. 1  
to Project Work Order No. A010014-2011-09 under the Master  
Professional Services Agreement with Carollo Engineers, Inc of Walnut  
Creek to provide Professional Engineering Services for the Laguna  
Treatment Plant Disinfection Improvements Project in the amount of  
$1,384,655, and approve a $200,000 contingency, for a total contract  
amount not to exceed $4,388,254.  
Staff Report  
Attachments:  
Attachment 1  
Attachment 2  
Presentation (added 8/15/19)  
Presenter: Mark Kasraie, Supervising Engineer  
A motion was made by Board Member Bannister, seconded by Board  
Member Watts to approve Amendment No. 1 to Project Work Order No.  
A010014-2011-09 under the Master Professional Services Agreement with  
Carollo Engineers, Inc of Walnut Creek to provide Professional Engineering  
Services for the Laguna Treatment Plant Disinfection Improvements Project  
in the amount of $1,384,655, and approve a $200,000 contingency, for a  
total contract amount not to exceed $4,388,254. The motion carried by the  
following vote:  
6 -  
Yes:  
Chair Galvin III, Vice Chair Arnone Jr., Board Member Dowd, Board  
Member Grabill, Board Member Bannister and Board Member Watts  
1 - Board Member Badenfort  
Absent:  
7.2  
REPORT - SOLE SOURCE CONTRACT SPECIFICATION FOR  
SIEMENS PROGRAMABLE LOGIC CONTROLLERS FOR LAGUNA  
TREATMENT PLANT CHILLERS AND CLIMATE CONTROL  
UPGRADES AT ADMINISTRATION AND ANNEX BUILDINGS  
BACKGROUND: The existing chillers and boilers located at the Laguna  
Treatment Plant (Plant) Administration and Annex buildings have  
reached the end of their effective service life. The Chillers and Climate  
Control Upgrades at Administration and Annex Buildings project  
(Project) will consist of the replacement of two chillers and two  
condensing boilers located in the Administration building, and one  
chiller located in the Annex building. The Project will also provide  
upgrades of the climate control system at both buildings. The Plant  
uses exclusively Siemens S7 Series programable logic controllers  
(PLC) that provide control of various processes necessary for waste  
water treatment. Plant staff have all been factory trained to program and  
maintain the Siemens PLC equipment. The Project will therefore  
include contract specifications that explicitly sole source Siemens  
equipment.  
RECOMMENDATION: It is recommended by the Transportation and  
Public Works Department and the Water Department that the Board of  
Public Utilities, by resolution, approve the sole source of the Siemens  
programable logic controllers for the Laguna Treatment Plant Chillers  
and Climate Control Upgrades at Administration and Annex Buildings  
Construction Contract No. C02105.  
Staff Report  
Attachments:  
Resolution  
Presentation (added 8/15/19)  
Presenter: Bryan Heinzelman, Associate Civil Engineer  
A motion was made by Vice Chair Arnone, Jr., seconded by Board Member  
Grabill to approve Item 7.2 - RESOLUTION NO. 1202 ENTITLED  
"RESOLUTION OF THE BOARD OF PUBLIC UTILITIES APPROVING THE  
SOLE SOURCE SPECIFICATION FOR SIEMENS PROGRAMABLE LOGIC  
CONTROLLERS FOR LAGUNA TREATMENT PLANT CHILLERS AND  
CLIMATE CONTROL UPGRADES AT ADMINISTRATION AND ANNEX  
BUILDINGS". The motion carried by the following vote:  
6 -  
Yes:  
Chair Galvin III, Vice Chair Arnone Jr., Board Member Dowd, Board  
Member Grabill, Board Member Bannister and Board Member Watts  
1 - Board Member Badenfort  
Absent:  
8. PUBLIC COMMENTS ON NON-AGENDA MATTERS  
NONE.  
9. REFERRALS  
NONE.  
10. WRITTEN COMMUNICATION (AND POSSIBLE BOARD DISCUSSION)  
10.1  
MONTHLY RATE REVENUE, WATER USAGE AND CIP BID AWARD  
REPORT - Provided for information.  
Memorandum  
Attachments:  
The written communication was received and filed.  
11. SUBCOMMITTEE REPORTS  
NONE.  
12. BOARD MEMBER REPORTS  
Vice Chair Arnone reported on the Regional Water Quality Control  
Board meeting that he spoke at regarding the new Total Maximum  
Daily Load amendment. He noted that the comments were received  
but not implemented at this time. There will be additional  
opportunities through the implementation process to advocate for  
that point of view. The comments demonstrated that Santa Rosa is a  
good partner in reducing the loads in the Russian River Watershed.  
13. DIRECTORS REPORTS  
Jennifer Burke, Director thanked Vice Chair Arnone for his  
participation and noted that there will be additional opportunities to  
address our comments at the State level. She provided a status  
update on the activities around setting a recycled water fee for  
agricultural users. She concluded by providing brief comments  
about the Water Department activities surrounding PG&E's PSPS  
and potential impacts to water and wastewater operations.  
14. ADJOURNMENT OF MEETING  
Chair Galvin adjourned the meeting at 2:29 p.m. The next regular  
scheduled meeting of the Board of Public Utilities will be held on  
September 19, 2019.  
Approved on: September 19, 2019  
__________/S/____________  
Gina Perez, Recording Secretary