Council Chamber

City of Santa Rosa

100 Santa Rosa Avenue

Board of Public Utilities

Regular Meeting Minutes - Final

Thursday, September 5, 2019

1:30 PM

1. CALL TO ORDER AND ROLL CALL

Chair Galvin called the meeting of the Board of Public Utilities to

order at approximately 1:30 p.m.

5 -

Present

Chair Daniel Galvin III, Board Member Lisa Badenfort, Board Member

Richard Dowd, Board Member Christopher Grabill, and Board

Member Mary Watts

2 - Vice Chair William Arnone Jr., and Board Member David Bannister

Absent

2. STATEMENTS OF ABSTENTION BY BOARD MEMBERS

No statements of abstention were made by Board members.

3. PRESENTATIONS/PROCLAMATIONS

3.1

PRESENTATION - Historical Press Clippings that lead to the Geysers

Recharge Project (1993 - 2007)

Millan_09.05.19_Final.pdf

Attachments:

Presenter(s): Mark Millan, Data Instincts.

4. MINUTES APPROVAL

4.1

August 1, 2019 - Regular Meeting Minutes.

Attachments:

The minutes were accepted as submitted.

5. STAFF BRIEFINGS

5.1

WATER SUPPLY AND RECYCLED WATER SUPPLY UPDATE

Staff will update the Board on water supply and recycled water supply

issues. The Board may discuss this item and give direction to staff.

Presentation (added 9/5/19)

Attachments:

Presenter(s): Colin Close, Sr. Water Resources Planner and Joe

Schwall, Deputy Director - Regional Water Reuse Operations.

6. CONSENT ITEMS

6.1

MOTION - ADDITIONAL CONTINGENCY - LLANO TRUNK LINING - W

COLLEGE UTILITIES FACILITY

RECOMMENDATION: It is recommended by the Transportation and

Public Works Department and the Water Department that the Board, by

motion, approve an increase in the contingency by $428,504.00 for

Construction Contract No. C02042, to SAK Construction, LLC, of

O’Fallon, Missouri, for Llano Trunk Lining - W College Utilities Facility,

for a total contract/contingency amount of $2,932,063.30.

Staff Report

Attachments:

Attachment 1

A motion was made by Board Member Watts, seconded by Board Member

Badenfort to approve an increase in the contingency by $428,504.00 for

Construction Contract No. C02042, to SAK Construction, LLC, of O'Fallon,

Missouri, for Llano Trunk Lining - W College Utilities Facility, for a total

contract/contingency amount of $2,932,063.30. The motion carried by the

following vote:

5 -

Yes:

Chair Galvin III, Board Member Badenfort, Board Member Dowd,

Board Member Grabill and Board Member Watts

2 - Vice Chair Arnone Jr. and Board Member Bannister

Absent:

6.2

MOTION - FIRST AMENDED COOPERATIVE AGREEMENT FOR

IMPLEMENTATION OF SONOMA-MENDOCINO IMMEDIATE

DROUGHT RELIEF FUNDING AGREEMENT

RECOMMENDATION: It is recommended by the Water Department that

the Board, by motion, approve the First Amended Cooperative

Agreement for Implementation of the Sonoma-Mendocino Immediate

Drought Relief Project Funding Agreement between the Sonoma

County Water Agency (Sonoma Water) and the City of Santa Rosa and

authorize the Chair to sign the agreement.

Staff Report

Attachments:

Attachment 1

A motion was made by Board Member Watts, seconded by Board Member

Badenfort to approve the First Amended Cooperative Agreement for

Implementation of the Sonoma-Mendocino Immediate Drought Relief

Project Funding Agreement between the Sonoma County Water Agency

(Sonoma Water) and the City of Santa Rosa and authorize the Chair to sign

the agreement. The motion carried by the following vote:

5 -

Yes:

Chair Galvin III, Board Member Badenfort, Board Member Dowd,

Board Member Grabill and Board Member Watts

2 - Vice Chair Arnone Jr. and Board Member Bannister

Absent:

7. REPORT ITEMS

7.1

REPORT - ACCEPTANCE OF ENERGY OPTIMIZATION PLANS

BACKGROUND: Water Department staff have completed Energy

Optimization Plans (EOPs) for Regional Water Reuse and Water

Operations systems. The EOPs serve as roadmaps for strategically and

systematically optimizing energy use in Santa Rosa's water systems.

RECOMMENDATION: It is recommended by the Santa Rosa Water

Department that the Board of Public Utilities, by motion, accept the final

Energy Optimization Plans for Regional Water Reuse and Water

Operations.

Staff Report

Attachments:

Attachment 1

Attachment 2

Presentation (added 9/5/19)

Presenter(s): Claire Myers, Sustainability Representative.

A motion was made by Board Member Dowd, seconded by Board Member

Grabill to accept the final Energy Optimization Plans for Regional Water

Reuse and Water Operations. The motion carried by the following vote:

5 -

Yes:

Chair Galvin III, Board Member Badenfort, Board Member Dowd,

Board Member Grabill and Board Member Watts

2 - Vice Chair Arnone Jr. and Board Member Bannister

Absent:

8. PUBLIC COMMENTS ON NON-AGENDA MATTERS

NONE.

9. REFERRALS

NONE.

10. WRITTEN COMMUNICATION (AND POSSIBLE BOARD DISCUSSION)

NONE.

11. SUBCOMMITTEE REPORTS

Jennifer Burke, Director reported out on the recent City Council/BPU

Liaison meeting that took place. The agenda included a presentation

on the Biosolids Program and potential alternatives and Ms. Burke

noted that the committee recommended to bring an item to the full

Board for consideration. In addition, the committee heard an update

on the progress of discussions with Renewable Sonoma for a green

waste processing facility.

12. BOARD MEMBER REPORTS

NONE.

13. DIRECTORS REPORTS

Jennifer Burke, Director reported that the Streets to Creeks

campaign has received 1.3 impressions on social media and the

website and, it is the most successful campaign for the department

to date. She also reported that Engineering staff is undertaking an

effort to ensure compliance with a recently enacted law, America's

Water Infrastructure Act of 2018. Compliance includes completing a

risk and resilience assessment which is due March 2020 and a

emergency response plan which is due September 2020.

14. ADJOURNMENT OF MEETING

Chair Galvin adjourned the meeting at 2:29 p.m. The next regular

scheduled meeting of the Board of Public Utilities will be held on

October 3, 2019.

Approved on: October 3, 2019

________/S______________

Gina Perez, Recording Secretary