Council Chamber

City of Santa Rosa

100 Santa Rosa Avenue

Board of Public Utilities

Regular Meeting Minutes - Final

Thursday, October 17, 2019

1:30 PM

1. CALL TO ORDER AND ROLL CALL

Chair Galvin called the meeting of the Board of Public Utilities to

order at approximately 1:30 p.m.

7 -

Present

Chair Daniel Galvin III, Vice Chair William Arnone Jr., Board Member

Lisa Badenfort, Board Member Richard Dowd, Board Member

Christopher Grabill, Board Member David Bannister, and Board

Member Mary Watts

2. STATEMENTS OF ABSENTION BY BOARD MEMBERS

Board members Badenfort, Dowd, and Watts noted that they were

absent from the meeting of September 19, 2019 and would be

abstaining from the acceptance of the minutes.

3. STUDY SESSION - NONE.

4. MINUTES APPROVAL

4.1

September 19, 2019 - Regular Meeting Minutes.

September 19, 2019 - Regular Meeting Minutes (added 10/16/19)

Attachments:

The minutes were accepted as submitted.

October 3, 2019 - Regular Meeting Minutes.

4.2

October 3, 2019 - Regular Meeting Minutes (added 10/16/19)

Attachments:

The minutes were accepted as submitted.

5. STAFF BRIEFINGS - NONE.

6. CONSENT ITEMS

6.1

MOTION - CONTRACT AWARD - LAGUNA TREATMENT PLANT

CHILLERS AND CLIMATE CONTROL UPGRADES AT THE

ADMINISTRATION AND ANNEX BUILDINGS

RECOMMENDATION: It is recommended by the Transportation and

Public Works Department and the Water Department that the Board, by

motion, approve the project and award Construction Contract No.

C02105 in the amount of $873,216.00 to the lowest responsive bidder,

Matrix HG, Inc., of Novato, CA for Laguna Treatment Plant Chillers and

Climate Control Upgrades at Administration and Annex Building,

approve a 15% contingency, and authorize a total contract amount of

$1,004,198.40.

Staff Report

Attachment 1

Attachment 2

Attachments:

A motion was made by Vice Chair Arnone, Jr., seconded by Board Member

Watts to approve the project and award Construction Contract No. C02105

in the amount of $873,216.00 to the lowest responsive bidder, Matrix HG,

Inc., of Novato, CA for Laguna Treatment Plant Chillers and Climate Control

Upgrades at Administration and Annex Building, approve a 15%

contingency, and authorize a total contract amount of $1,004,198.40. The

motion carried by the following vote:

7 -

Yes:

Chair Galvin III, Vice Chair Arnone Jr., Board Member Badenfort,

Board Member Dowd, Board Member Grabill, Board Member

Bannister and Board Member Watts

7. REPORT ITEMS

7.1

REPORT - AGREEMENT BY AND BETWEEN SONOMA COUNTY

WATER AGENCY AND THE CITY OF SANTA ROSA FOR NUTRIENT

OFFSET CREDITS (PHOSPHORUS)

BACKGROUND: The City of Santa Rosa has a zero-net loading for

phosphorus in its National Pollutant Discharge Elimination System

(NPDES) discharge permit. This phosphorus limit is met through the

Nutrient Offset Program, where the City develops projects that remove

phosphorus from the watershed (Nutrient Offset Projects). The City has

successfully completed three Nutrient Offset Projects, preventing

approximately 19,000 pounds of phosphorus from entering local

waterways in the Laguna de Santa Rosa Watershed. The phosphorus

credits generated from these projects have either been used or are

expired and the City needs to develop new projects to maintain permit

compliance in respect to phosphorus.

Staff has been working with the Sonoma County Water Agency to

develop a sediment removal and creek restoration project on the

Laguna, known as Laguna Restoration Reaches 1 and 2. The

estimated credits from this project are approximately 9,000 spread over

three years, and an additional 1,000 credits (100 per year) over the next

ten years. The actual number of phosphorus credits is still unknown and

would be calculated after the project is completed. The cost of each

phosphorus credit in this agreement is $50 per credit which is in

alignment with cost per credit from previous projects. This agreement

would allow the City to purchase up to a total of 20,000 credits for the

sum of $1,000,000, though the actual amount will most likely be less.

The project where the credits would be generated is located on the

Laguna de Santa Rosa upstream and downstream of where the creek

crosses under Stony Point Road. The project is removing legacy

sediment that contains phosphorus, recontouring the channel to have a

deep low-flow channel to prevent the invasive Ludwigia plant from

spreading and planting native trees and shrubs along the banks to

provide better habitat for aquatic organisms. This project is scheduled

to be completed Fall 2019.

RECOMMENDATION: It is recommended by the Santa Rosa Water

Department that the Board, by motion, approve Agreement by and

between Sonoma County Water Agency and the City of Santa Rosa for

Nutrient Offset Credits (Phosphorus) for the Laguna Restoration

Reaches 1 and 2 Project.

Staff Report

Attachments:

Attachment 1

Attachment 2

Presentation (added 10/16/19)

Presenter: Sean McNeil, Deputy Director Environmental Services.

Public Speakers:

Brenda Adelman spoke in support of the project and asked that

riparian work be done on the site after the project is complete to

help keep regrowth from happening.

A motion was made by Board Member Dowd, seconded by Board Member

Grabill to approve the Agreement by and between Sonoma County Water

Agency and the City of Santa Rosa for Nutrient Offset Credits (Phosphorus)

for the Laguna Restoration Reaches 1 and 2 Project. The motion carried by

the following vote:

7 -

Yes:

Chair Galvin III, Vice Chair Arnone Jr., Board Member Badenfort,

Board Member Dowd, Board Member Grabill, Board Member

Bannister and Board Member Watts

8. PUBLIC COMMENTS ON NON-AGENDA MATTERS

Greg Eicher - spoke about the brochure prepared for the potential

compost facility and expressed opposition to the project.

Pat Mitchell - presented a copy of a letter that was sent to the Editor

regarding the proposed compost facility and spoke in opposition to

the project.

9. REFERRALS

NONE.

10. WRITTEN COMMUNICATION (AND POSSIBLE BOARD DISCUSSION)

NONE.

11. SUBCOMMITTEE REPORTS

Board member Dowd reported on the Contract Review

Subcommittee, their review of the Sanitary Sewer Master Plan, and

their support of the proposed agreement.

12. BOARD MEMBER REPORTS

NONE.

13. DIRECTORS REPORTS

Jennifer Burke, Director announced the addition of two new

engineers to the Capital Improvement Program, Adam Rausch and

Sara Mathews. She provided an update on the recent activation of

the Emergency Operations Center due to the Public Safety Power

Shutdown. She then reported on recent action at the Water Advisory

Committee regarding the Potter Valley Project.

14. ANNOUNCEMENT OF CLOSED SESSION ITEM(S) AND ADJOURNMENT TO

CLOSED SESSION (MAYOR'S CONFERENCE ROOM - ROOM 10)

Molly MacLean, Assistant City Attorney announced the closed

session item 14.1. The Board adjourned to closed session at 2:20

p.m.

14.1

CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION

(Paragraph (1) of subdivision (d) of Government Code Section 54956.9)

Name of Case: In the Matter of the City of Santa Rosa’s Petition for

Review of Action and Failure to Act by the California Regional Water

Quality Control Board, North Coast Region, in Adopting Order No.

R1-2013-00

Court Case No.: California State Water Resource Control Board, Water

Quality Petition A-2287(b).

15. ADJOURN TO OPEN SESSION IN THE MAYOR'S CONFERENCE ROOM AND

ANNOUNCEMENT OF CLOSED SESSION ACTION, IF ANY.