Council Chamber

City of Santa Rosa

100 Santa Rosa Avenue

Board of Public Utilities

Regular Meeting Minutes - Final

Thursday, November 21, 2019

1:30 PM

1. CALL TO ORDER AND ROLL CALL

Chair Galvin called the meeting of the Board of Public Utilities to

order at approximately 1:30 p.m.

7 -

Present

Chair Daniel Galvin III, Vice Chair William Arnone Jr., Board Member

Lisa Badenfort, Board Member Richard Dowd, Board Member

Christopher Grabill, Board Member David Bannister, and Board

Member Mary Watts

2. STATEMENTS OF ABSENTION BY BOARD MEMBERS

No statements of abstention were made by Board members.

3. STUDY SESSION - NONE.

4. MINUTES APPROVAL

4.1

October 17, 2019 - Regular Meeting Minutes.

The acceptance of the minutes for October 17, 2019 were deferred

to a future meeting.

5. STAFF BRIEFINGS

5.1

WATER SUPPLY AND RECYCLED WATER SUPPLY UPDATE

Staff will update the Board on water supply and recycled water supply

issues. The Board may discuss this item and give direction to staff.

Presentation (added 11/20/19)

Attachments:

Presenter(s): Colin Close, Sr. Water Resources Planner and Joe

Schwall, Deputy Director Regional Water Reuse Operations.

5.2

UPDATE REGARDING REGIONAL ORGANICS PROCESSING

FACILITY

The City of Santa Rosa, Zero Waste Sonoma (ZWS), and Renewable

Sonoma have an interest in understanding if the city property near the

City's Laguna Treatment Plant (LTP) can provide a future home to an

in-county, Regional Organics Processing Facility. Both the City and

ZWS have agreed to negotiation with Renewable Sonoma regarding

such a facility. The City has entered into an exclusive negotiation

agreement with Renewable Sonoma for the potential lease of property

near the LTP. Staff will provide an update regarding the status.

Presentation (added 11/20/19)

Attachments:

Presenter(s): Joe Schwall, Deputy Director, Regional Water Reuse

Operations.

6. CONSENT ITEMS - NONE.

7. REPORT ITEMS

7.1

REPORT - PROJECT WORK ORDER APPROVAL - PROFESSIONAL

ENGINEERING SERVICES WITH WOODARD AND CURRAN FOR

TEMPORARY FLOW MONITORING, SEWER INSPECTION AND

CONDITION ASSESSMENT, SANITARY SEWER SYSTEM MASTER

PLAN UPDATE, AND ONGOING SEWER SYSTEM MODELING

BACKGROUND: The City of Santa Rosa Water Department conducts

master planning studies for water and sewer infrastructure

approximately every five years. The City’s latest Sanitary Sewer Master

Plan (SSMPU) was developed in 2014 and is due for an update. Water

Department engineering staff issued a Request for Proposals (RPF) on

August 1, 2019 and Woodard and Curran was selected as the most

qualified consultant. The 2020 SSMPU will be used to develop

recommendations and project priorities for the Capital Improvement

Program (CIP), as appropriate. In addition, work completed under this

project will provide necessary sewer inspection data for fulfillment of the

California River Watch Settlement Agreement, as well as provide

feedback on conformance of City performed sewer inspections with

industry standards.

RECOMMENDATION: It is recommended by the Water Department that

the Board of Public Utilities (BPU), by motion, approve Project Work

Order (PWO) No. A010215-2017-05 with Woodard and Curran, a Maine

corporation, to provide professional engineering services for Temporary

Sewer Flow Monitoring, Sewer Inspection and Condition Assessment,

Sanitary Sewer System Master Plan Update, and Ongoing Sewer

System Modeling in the amount not to exceed $2,133,308.00.

Staff Report

Attachments:

Attachment 1

Presentation (added 11/21/19)

Presenter(s): Jason Roberts, Associate Civil Engineer.

A motion was made by Board Member Dowd, seconded by Board Member

Grabill to approve Project Work Order (PWO) No. A010215-2017-05 with

Woodard and Curran, a Maine corporation, to provide professional

engineering services for Temporary Sewer Flow Monitoring, Sewer

Inspection and Condition Assessment, Sanitary Sewer System Master Plan

Update, and Ongoing Sewer System Modeling in the amount not to exceed

$2,133,308.00. The motion carried by the following vote:

7 -

Yes:

Chair Galvin III, Vice Chair Arnone Jr., Board Member Badenfort,

Board Member Dowd, Board Member Grabill, Board Member

Bannister and Board Member Watts

8. PUBLIC COMMENTS ON NON-AGENDA MATTERS

NONE.

9. REFERRALS

NONE.

10. WRITTEN COMMUNICATION (AND POSSIBLE BOARD DISCUSSION)

NONE.

11. SUBCOMMITTEE REPORTS

NONE.

12. BOARD MEMBER REPORTS

NONE.

13. DIRECTORS REPORTS

Sean McNeil, Deputy Director Environmental Services reported that

Santa Rosa Water received the American Council of Engineering

Companies North Coast Chapter as the 2019 Infrastructure Public

Owner of the Year award for the work that went into restoring water

quality to the fire damaged neighborhoods of Fountaingrove

following the 2017 Tubbs Fire. In addition, the department received

Certificates of Special Congressional Recognition from

Congressman Jared Huffman and Congressman Mike Thompson,

as well as a certificate of recognition from the California State

Assembly. He also reported that the Red Flag Warning was

cancelled at 3:15 a.m. this morning and after the all clear from

PG&E, all power had been restored to water facilities. Finally,

he thanked all of the staff that participated in the Emergency

Operation Centers during the recent Public Safety Power Shutoff

events.