Council Chamber  
City of Santa Rosa  
100 Santa Rosa Avenue  
Board of Public Utilities  
Regular Meeting Minutes - Final  
Thursday, December 19, 2019  
1:30 PM  
1. CALL TO ORDER AND ROLL CALL  
Chair Galvin called the meeting of the Board of Public Utilities to  
order at approximately 1:30 p.m.  
6 -  
Present  
Chair Daniel Galvin III, Vice Chair William Arnone Jr., Board Member  
Richard Dowd, Board Member Christopher Grabill, Board Member  
David Bannister, and Board Member Mary Watts  
1 - Board Member Lisa Badenfort  
Absent  
2. STATEMENTS OF ABSTENTION BY BOARD MEMBERS  
No statements of abstention were made by Board members.  
3. PRESENTATION: 25 YEAR SERVICE AWARD - DICK DOWD  
Presenter: Ernesto Olivares, City Council Member presented Board  
member Dowd with an award for his 25 years of service on the  
Board of Public Utilities.  
Board member Dowd accepted the award and Board members  
expressed their appreciation for his service.  
Chair Galvin recessed the meeting at 1:45 p.m. for refreshments.  
Chair Galvin reconvened the meeting at 2:00 p.m. in the Council  
Chamber.  
4. MINUTES APPROVAL  
The acceptance of the minutes for October 17, 2019 were deferred  
to a future meeting.  
4.1  
October 17, 2019 - Regular Meeting Minutes.  
5. STAFF BRIEFINGS  
5.1  
GEYSERS UPDATE  
Staff will provide an update on the Kincade fire damage to CalPine, the  
effect on our Geysers system, and what we are doing in response. The  
Board may discuss this item and give direction to staff.  
Presentation (added 12/18/19)  
Attachments:  
Presenter(s): Joe Schwall, Deputy Director Regional Water Reuse  
Operations.  
Public Speaker:  
Brenda Adelman, expressed appreciation for Board member Dowd  
and his tenure on the Board. She also asked the Board to consider a  
low discharge earlier in the year in lieu of later in the season to help  
those on the lower river.  
5.2  
WINTER WATER CONSERVATION CAMPAIGN  
The Kincade fire damaged eight of CalPine’s power poles which  
provide electricity for our Geysers pipeline, causing the Geysers system  
to be off-line for roughly six weeks and resulting in recycled water  
storage being approximately 400 million gallons higher than normal for  
this time of year. The Water Use Efficiency team is launching an indoor  
water conservation campaign to encourage customers to reduce the  
amount of sewage going to the Laguna Treatment Plant this winter.  
Staff will update the Board on the winter water conservation campaign.  
The Board may discuss this item and give direction to staff.  
Presentation (added 12/18/19)  
Attachments:  
Presenter(s): Claire Nordlie, Sustainability Coordinator.  
6. CONSENT ITEMS  
6.1  
RESOLUTION - REQUEST FOR APPROVAL OF ADDITIONAL  
CONTRACT CONTINGENCY - DONAHUE, DECKER, BOYCE &  
PETALUMA HILL SEWER AND WATER MAIN IMPROVEMENTS  
RECOMMENDATION: It is recommended by the Transportation and  
Public Works Department and the Water Department that the Board of  
Public Utilities, by motion, approve a 10% increase in contingency from  
15% to 25% for the additional contaminated soil disposal, extra costs to  
resolve utility conflicts, and additional roadway resurfacing for a total  
contingency of $316,169.49, and contract amount of $1,580,847.46.  
Staff Report  
Attachments:  
Attachment 1  
A motion was made by Vice Chair Arnone, Jr., seconded by Board Member  
Dowd to approve a 10% increase in contingency from 15% to 25% for the  
additional contaminated soil disposal, extra costs to resolve utility conflicts,  
and additional roadway resurfacing for a total contingency of $316,169.49,  
and contract amount of $1,580,847.46. The motion carried by the following  
vote:  
6 -  
Yes:  
Chair Galvin III, Vice Chair Arnone Jr., Board Member Dowd, Board  
Member Grabill, Board Member Bannister and Board Member Watts  
1 - Board Member Badenfort  
Absent:  
7. REPORT ITEMS  
7.1  
REPORT - PROFESSIONAL SERVICES AGREEMENT WITH EKI  
ENVIRONMENT & WATER, INC. FOR PREPARATION OF THE 2020  
URBAN WATER MANAGEMENT PLAN WATER DEMAND ANALYSIS  
AND WATER CONSERVATION MEASURES UPDATE  
BACKGROUND: The California Urban Water Management Planning Act  
requires Urban Water Management Plans to be updated every five  
years. Each water supplier providing water to more than 3,000  
customers or supplying more than 3,000 acre-feet per year must  
prepare, adopt and submit an Urban Water Management Plan (UWMP)  
to the California Department of Water Resources. The UWMP  
describes the adequacy and reliability of all water supplies for existing  
and future customers and is required to be considered for grant funding  
and to receive drought assistance from the State.  
Nine water utility retail agencies of the Sonoma Marin Saving Water  
Partnership desire to begin preparation of their 2020 UWMPs by using  
the services of EKI Environment & Water, Inc. (EKI) for preparation of  
the 2020 UWMP Demand Analysis and Water Conservation Measures  
Update. The City of Santa Rosa will be the contracting agent and will  
enter into a PSA with EKI. A Letter Agreement between the City and the  
other participating agencies will provide the mechanism for funding the  
PSA with EKI.  
RECOMMENDATION: It is recommended by the Contract Review  
Subcommittee and the Water Department that the Board, by motion, (1)  
award a Professional Service Agreement (PSA) with EKI Environment &  
Water, Inc. (EKI) for a not to exceed amount of $249,529 for the 2020  
Urban Water Management Plan (UWMP) Water Demand Analysis and  
Water Conservation Measures Update, (2) authorize the Board Chair to  
sign the PSA, and (3) authorize the Director of Santa Rosa Water to  
sign a Letter Agreement for cost split among the Cities of Santa Rosa,  
Cotati, Petaluma, Rohnert Park, Sonoma, the Town of Windsor, and the  
Water Districts of Marin Municipal, North Marin, and Valley of the Moon.  
Staff Report  
Attachment 1  
Attachment 2  
Presentation  
Attachments:  
Presenter(s): Colin Close, Sr. Water Resources Planner.  
A motion was made by Board Member Dowd, seconded by Vice Chair  
Arnone, Jr. to approve (1) award a Professional Service Agreement (PSA)  
with EKI Environment & Water, Inc. (EKI) for a not to exceed amount of  
$249,529 for the 2020 Urban Water Management Plan (UWMP) Water  
Demand Analysis and Water Conservation Measures Update, (2) authorize  
the Board Chair to sign the PSA, and (3) authorize the Director of Santa  
Rosa Water to sign a Letter Agreement for cost split among the Cities of  
Santa Rosa, Cotati, Petaluma, Rohnert Park, Sonoma, the Town of Windsor,  
and the Water Districts of Marin Municipal, North Marin, and Valley of the  
Moon. The motion carried by the following vote:  
6 -  
Yes:  
Chair Galvin III, Vice Chair Arnone Jr., Board Member Dowd, Board  
Member Grabill, Board Member Bannister and Board Member Watts  
1 - Board Member Badenfort  
Absent:  
7.2  
REPORT - PROPRIETARY SPECIFICATION FOR ELECTRICAL AND  
MECHANICAL EQUIPMENT AT VARIOUS WATER DEPARTMENT  
FACILITIES  
BACKGROUND: There is a need to replace various electrical and  
mechanical equipment at Water Department facilities located throughout  
the City of Santa Rosa. Improvements to replace this equipment will be  
executed under three public works contracts: C01994 - Pump Station 15  
Upgrades, C02201 - Skyfarm ‘A’ and Hansford Court Lift Station  
Reconstruction, and C02208 - Fire-related Repairs of Utility Stations.  
To match the existing equipment at Water Department facilities, it is  
necessary to specify proprietary equipment. Approving such a  
proprietary specification will maintain reliability and uniform compatibility  
with existing equipment and minimize operational impacts.  
RECOMMENDATION: It is recommended by the Transportation and  
Public Works Department and the Water Department that the Board of  
Public Utilities, by resolution, approve a proprietary specification for  
electrical and mechanical equipment at various Water Department  
facilities for three CIP projects: C01994 - Pump Station 15 Upgrades,  
C02201 - Skyfarm ‘A’ and Hansford Court Lift Station Reconstruction,  
and C02208 - Fire-related Repairs of Utility Stations.  
Staff Report  
Attachments:  
Resolution  
Presentation (added 12/18/19)  
A motion was made by Board Member Bannister, seconded by Board  
Member Grabill to approve Item 7.2 - RESOLUTION NO. 1209 ENTITLED  
"RESOLUTION OF THE BOARD OF PUBLIC UTILITIES OF THE CITY OF  
SANTA ROSA APPROVING PROPRIETARY SPECIFICATION FOR  
ELECTRICAL AND MECHANICAL EQUIPMENT AT VARIOUS WATER  
DEPARTMENT FACILITIES". The motion carried by the following vote:  
6 -  
Yes:  
Chair Galvin III, Vice Chair Arnone Jr., Board Member Dowd, Board  
Member Grabill, Board Member Bannister and Board Member Watts  
1 - Board Member Badenfort  
Absent:  
8. PUBLIC COMMENTS ON NON-AGENDA MATTERS  
Pat Mitchell, spoke about the proposed compost facility and  
expressed concerns about the location.  
9. REFERRALS  
NONE.  
10. WRITTEN COMMUNICATION (AND POSSIBLE BOARD DISCUSSION)  
10.1  
MONTHLY RATE REVENUE, WATER USAGE AND CIP BID AWARD  
REPORT - OCTOBER 2019 - Provided for information.  
Memorandum  
Attachments:  
The Board received and filed the written communication as  
submitted.  
11. SUBCOMMITTEE REPORTS  
NONE.  
12. BOARD MEMBER REPORTS  
Board member Dowd reported that he submitted an application to fill  
the vacant City Council seat.  
Vice Chair Arnone reported that he attended the Mayor's lunch for  
Chair Galvin and received information from the Mayor on the  
activities of the Council as well as other Board Chairs.  
13. DIRECTORS REPORTS  
Jennifer Burke, Director reported on the training achievements of  
the Safety and Training team; provided an update on the status of  
Hazard Mitigation Projects and noted that the Water Dept will be  
receiving $3.4 million for generator improvements; in addition, she  
reported that the High Strength Waste facility had surpassed $2  
million in billed revenue; and finally, she expressed appreciated to  
Terry Schimmel, Utilities Mechanical Superintendent for 29 years of  
service to the dept and noted he was retiring on December 27,  
2019.  
14. ADJOURNMENT OF MEETING  
Chair Galvin adjourned the meeting at 3:09 p.m. The next regular  
scheduled meeting of the Board of Public Utilities will be held on  
February 6, 2020.  
Approved on: February 6, 2020  
__________/S/____________  
Gina Perez, Recording Secretary