Council Chamber

City of Santa Rosa

100 Santa Rosa Avenue

Board of Public Utilities

Regular Meeting Minutes - Final

Thursday, March 5, 2020

1:30 PM

1. CALL TO ORDER AND ROLL CALL

Chair Galvin called the meeting of the Board of Public Utilities to

order at approximately 1:30 p.m.

6 -

Present

Chair Daniel Galvin III, Vice Chair William Arnone Jr., Board Member

Lisa Badenfort, Board Member Christopher Grabill, Board Member

Mary Watts, and Board Member Glen Wright

1 - Board Member David Bannister

Absent

2. STATEMENTS OF ABSENTION BY BOARD MEMBERS

No statements of abstention were made by Board members.

3. STUDY SESSION - NONE.

4. MINUTES APPROVAL

The acceptance of the minutes for the February 20, 2020 was

deferred to a future meeting.

4.1

February 20, 2020 - Regular Meeting Minutes.

5. STAFF BRIEFINGS

5.1

FIX-A-LEAK WEEK ACTIVITIES AND ST. PATRICK’S DAY 5K

Fix a Leak Week is an annual event taking place March 16th - 22nd

with participation by water utilities nationwide. Staff will provide a brief

update on planned Fix a Leak Week activities including a multi-media

campaign informing Santa Rosa Water customers about the importance

of finding and fixing leaks in the home, and our participation with the

Recreation and Parks Department's March 15th St. Patrick's Day 5K.

Presentation (03/04/2020)

Attachments:

Presenter(s): Kristi Buffo, Marketing and Outreach Coordinator and

Claire Nordlie, Sustainability Coordinator.

5.2

WATER SUPPLY AND RECYCLED WATER SUPPLY UPDATE

Staff will update the Board on water supply and recycled water supply

issues. The Board may discuss this item and give direction to staff.

Presentation (03/04/2020)

Attachments:

Presenter(s): Colin Close, Sr. Water Resources Planner and Joe

Schwall, Deputy Director Regional Water Reuse Operations.

6. CONSENT ITEMS

6.1

MOTION - CONTRACT AWARD - R9C TANK DECOMMISSION AND

DEMOLITION

RECOMMENDATION: It is recommended by the Transportation and

Public Works Department and the Water Department that the Board, by

motion, approve the project and award Construction Contract No.

00491 in the amount of $373,000 to the lowest responsive bidder,

Resource Environmental, Inc., of Long Beach, California, for R9C Tank

Decommission and Demolition, approve a 20% contingency, and

authorize a total contract amount of $447,600.

Staff Report

Attachment 1

Attachment 2

Attachments:

A motion was made by Vice Chair Arnone, Jr., seconded by Board Member

Badenfort to approve the project and award Construction Contract No.

00491 in the amount of $373,000 to the lowest responsive bidder, Resource

Environmental, Inc., of Long Beach, California, for R9C Tank

Decommission and Demolition, approve a 20% contingency, and authorize

a total contract amount of $447,600. The motion carried by the following

vote:

6 -

Yes:

Chair Galvin III, Vice Chair Arnone Jr., Board Member Badenfort,

Board Member Grabill, Board Member Watts and Board Member

Wright

1 - Board Member Bannister

Absent:

7. REPORT ITEMS

7.1

REPORT - CONTRACT APPROVAL - GENERAL SERVICES

AGREEMENT FOR BIOSOLIDS MANAGEMENT SERVICES

BACKGROUND: The City's Laguna Treatment Facility produces

approximately 32,600 tons of Class B biosolids each year. Sixty-five

percent is land applied on agricultural fields. The remaining thirty-five

percent is either composted or landfilled. Through a competitive

Request for Proposals process, City staff has identified Lystek

International Limited as able to provide a reliable, cost-effective means

to re-use the portion of biosolids that currently is composted or

landfilled. By avoiding the costs of needed capital improvements to the

compost facility and saving on annual operational costs, it is estimated

that the City would save $8.7M over twenty years.

RECOMMENDATION: It is recommended by the Water and Finance

Departments that the Board, by resolution, approve a five-year with two

three-year renewal options General Services Agreement with Lystek

International Limited to provide Biosolids Management Services, as

required by the Water Department, for the total amount not to exceed

$6,405,770.

Staff Report

Attachments:

Attachment 1

Exhibit A to Attachment 1

Exhibit B to Attachment 1

Attachment 2 - Resolution

Exhibit A to Attachment 2

Attachment 3

Presentation (added 03/04/2020)

Presenter(s): Joe Schwall, Deputy Director Regional Water Reuse

Operations.

Public Comment:

Duane Dewitt asked the Board to consider approving for 3 years so

other local options could be considered to take vehicles off the

road.

A motion was made by Board Member Wright, seconded by Board Member

Grabill to approve Item 7.1 - RESOLUTION NO. 1212 ENTITLED

"RESOLUTION OF THE BOARD OF PUBLIC UTILITIES AUTHORIZING THE

APPROVAL OF THE GENERAL SERVICES AGREEMENT FOR BIOSOLIDS

PROCESSING SERVICES WITH LYSTEK INTERNATIONAL LIMITED,

WILMINGTON, DELAWARE". The motion carried by the following vote:

6 -

Yes:

Chair Galvin III, Vice Chair Arnone Jr., Board Member Badenfort,

Board Member Grabill, Board Member Watts and Board Member

Wright

1 - Board Member Bannister

Absent:

7.2

REPORT - APPROVAL TO NEGOTIATE THE RE-USE OF THE

CITY'S BIOSOLIDS COMPOSTING FACILITY FOR THE PURPOSE

OF LOCATING A POTENTIAL REGIONAL ORGANICS PROCESSING

FACILITY

BACKGROUND: The City of Santa Rosa (“City”), Zero Waste Sonoma

(“ZWS”), and Renewable Sonoma, have an interest in understanding if

land near the Laguna Treatment Plant (“Plant”) can provide a future

home to an in-county, Regional Organics Processing Facility. Both the

City and ZWS have executed Exclusive Negotiation Agreements

(“ENAs”) with Renewable Sonoma regarding such a facility. The City

has executed an ENA with Renewable Sonoma for the lease of property

near the Plant. Through negotiations with Renewable Sonoma, staff

has considered two potential sites, one of which is comprised of

undeveloped land north of the Plant and one of which is, in part,

currently occupied by the City’s Biosolids Composting Facility. Staff

recommends negotiating with Renewable Sonoma on the re-use of the

site currently occupied by the City’s Biosolids Composting Facility.

RECOMMENDATION: It is recommended by the Water Department that

the Board, by motion, approve negotiations with Renewable Sonoma on

the lease of land near the Laguna Treatment Plant, a portion of which is

currently occupied by the City’s Biosolids Composting Facility, for the

purpose of locating a potential Regional Organics Processing Facility.

Staff Report

Attachments:

Attachment 1

Presentation (03/04/2020)

Presenter(s): Emma Walton, Deputy Director Engineering

Resources and Leslie Lukacs, Zero Waste Sonoma.

Public Comment:

Michael Murphy representing the Horse Council spoke in support of

the proposed compost facility.

Wendy Krupnick representing CAFF spoke about written

correspondence that was sent in expressing support for the

proposed compost facility to support good soil health.

Joey Smith representing Let's go farm spoke in support of the

proposed compost facility to compost produced locally.

Bob Rawson representing California Riverwatch International

Organic Solutions lives 1 mile from the site and expressed interest

in reducing GHGs to capture carbon in the soil, not the air.

Britta Baskerville spoke about being a compost nerd and that money

going to out of county for compost, just to come back to the county.

Katy Baumgras presented a list of citizens from Sonoma Climate

Action that expressed support for the proposed compost facility.

Greg Eicher expressed concern about the location of the proposed

project, potential health impacts, and asked the Board to consider

an alternative industrial location.

Duane Dewitt said county residents have not been represented and

general plans must look at environmental justice for these

neighbors.

Will Bahx representing Renewable Sonoma thanked people for

coming out and asked attendees to stand in support of the

proposed project. He further noted that the CEQA process would

provide a more in depth look at the project.

Todd Sutton said that he teaches on composting and asked Board

to approve the proposed facility noting that the greenest property is

the one already built.

Liz Bortolotto representing AB939 Local Task Force for Waste

Diversion urged the Board to approve the proposed project and use

the existing site.

Joshua Bewinstow representing SRJC Agriculture echoed the need

for compost, asked to re-purpose the existing facility and the need

to train others to make compost.

Pat Mitchell expressed concern about not being kept informed, felt

there are better alternative sites, and spoke about concerns with

increased traffic.

Carmen Snyder representing Farm Trails dittoed the comments of

support for the proposed project, noted local agriculture reliance on

compost, and the benefits of carbon sequestration.

Matt Wynkoop representing World Centric said 80,000 tons of

compost hauled out of county each year, expressed support for

expanded green waste services, and noted that compost reduces

impacts to the environment.

Deborah Preston representing Wine and Water Watch spoke in

support of the proposed facility and noted the benefits of compost.

A motion was made by Vice Chair Arnone, Jr., seconded by Board Member

Badenfort, to approve negotiations with Renewable Sonoma on the lease

of land near the Laguna Treatment Plant, a portion of which is currently

occupied by the City's Biosolids Composting Facility, for the purpose of

locating a potential Regional Organics Processing Facility. The motion

carried by the following vote:

6 -

Yes:

Chair Galvin III, Vice Chair Arnone Jr., Board Member Badenfort,

Board Member Grabill, Board Member Watts and Board Member

Wright

1 - Board Member Bannister

Absent:

7.3

REPORT - APPROVAL OF CHANGE-OF-SCOPE CONTRACT

CHANGE ORDER TO CONSTRUCTION CONTRACT NO. C02190

REHABILITATE MATANZAS SIPHONS

BACKGROUND: The recent development of a sinkhole over an aging

segment of the Llano trunk line requires an urgent repair. Contractor

SAK recently completed the very same type of repair to the Matanzas

Creek Siphon pursuant to Construction Contract No. C02190. City

Council Policy No. 100-07 provides for Change-of-Scope change

orders, which would allow SAK to immediately commence repair to this

segment of the Llano trunk.

RECOMMENDATION: It is recommended by the Transportation and

Public Works Department and the Water Department that the Board, by

motion, pursuant to Council Policy No. 100-07, approve a

Change-of-Scope contract change order with SAK Construction, LLC

(SAK) to Construction Contract No. C02190 to repair the 60-inch

wastewater trunk line crossing under Llano Road and authorize the

Assistant City Manager or the Deputy Director of Engineering Services

in the Transportation and Public Works Department to execute the

change order as necessary to complete the work in amount not to

exceed the total authorized contract amount of $3,966,925.00.

Staff Report

Attachments:

Attachment 1

Attachment 2

Presentation (added 03/04/2020)

Presenter(s): Lori Urbanek, Deputy Director Engineering Services

and Jason Roberts, Associate Civil Engineer.

A motion was made by Board Member Wright, seconded by Board Member

Grabill, pursuant to Council Policy No. 100-07, to approve a

Change-of-Scope contract change order with SAK Construction, LLC

(SAK) to Construction Contract No. C02190 to repair the 60-inch

wastewater trunk line crossing under Llano Road and authorize the

Assistant City Manager or the Deputy Director of Engineering Services in

the Transportation and Public Works Department to execute the change

order as necessary to complete the work in amount not to exceed the total

authorized contract amount of $3,966,925.00. The motion carried by the

following vote:

6 -

Yes:

Chair Galvin III, Vice Chair Arnone Jr., Board Member Badenfort,

Board Member Grabill, Board Member Watts and Board Member

Wright

1 - Board Member Bannister

Absent:

8. PUBLIC COMMENTS ON NON-AGENDA MATTERS

Duane Dewitt, spoke about current climate emergency, conditions at

Roseland Creek, benefits of riparian corridors and potential for

adding storm water basins.

9. REFERRALS

NONE.

10. WRITTEN COMMUNICATION (AND POSSIBLE BOARD DISCUSSION)

NONE.

11. SUBCOMMITTEE REPORTS

Board member Watts reported that the Budget Review

Subcommittee would be meeting on March 10.

12. BOARD MEMBER REPORTS

NONE.

13. DIRECTORS REPORTS

Jennifer Burke, Director provided a brief overview of the recent

Technical Advisory Committee meeting and reported that the TAC

voted unanimously to support the proposed rate increase for

2020/21 for Sonoma Water. She provided a brief update on the

status of the Potter Valley Project and noted that information can be

found at Twobasinsolution.org. Finally, she reported on emergency

repairs that need to be made by Sonoma Water on the Cotati

Aqueduct, and that the draft NPDES permit was released on

February 25 and comments are due by March 30.

14. ADJOURNMENT OF MEETING