Council Chamber  
City of Santa Rosa  
100 Santa Rosa Avenue  
Board of Public Utilities  
Regular Meeting Minutes - Final  
Thursday, April 2, 2020  
1:30 PM  
1:30 PM (Virtual Meeting)  
1. CALL TO ORDER AND ROLL CALL  
Chair Galvin called the meeting of the Board of Public Utilities to  
order at approximately 1:30 p.m.  
7 -  
Present  
Chair Daniel Galvin III, Vice Chair William Arnone Jr., Board Member  
Lisa Badenfort, Board Member Christopher Grabill, Board Member  
David Bannister, Board Member Mary Watts, and Board Member Glen  
Wright  
2. STATEMENTS OF ABSENTION BY BOARD MEMBERS  
No statements of abstention were made by Board members.  
3. STUDY SESSION  
3.1  
PRELIMINARY FY 2020/21 REGIONAL SYSTEM OPERATING AND  
MAINTENANCE, CAPITAL IMPROVEMENT PROGRAM, AND DEBT  
SERVICE BUDGET AND ALLOCATION OF COSTS  
The Regional System, managed by the City of Santa Rosa per the  
Agreement, is a state-of-the-art wastewater treatment facility serving  
five-member agencies (Santa Rosa, Rohnert Park, Sebastopol, Cotati,  
and the Sonoma County South Park Sanitation District, each hereinafter  
referred to as “User Agency” or collectively as “User Agencies”). The  
Regional Operations and Maintenance (O&M) Fund budget request is  
$31,075,462 the Regional cash-funded Capital Improvement Program  
(CIP) is $7,000,000 and the Regional debt service due is $22,514,346.  
The operating Agreement requires that the City annually prepare a  
Preliminary Budget and Allocation of Costs for the Regional System and  
notify the User Agencies of these costs by May of each year. The  
Agreement further requires that the proposed budget and allocation of  
costs be reviewed by the Regional Technical Advisory Committee  
(TAC), the Board of Public Utilities (BPU) and the Council of the City of  
Santa Rosa prior to noticing the partners of operating and debt service  
costs due. The Council will be asked to consider the preliminary budget  
for the purpose of notifying the User Agencies on April 28, 2020 and will  
review the proposed budget with the city-wide budget process in May  
and June 2020. The Board may discuss this item and give direction to  
staff.  
Staff Report  
Presentation  
Attachments:  
Presenter: Kimberly Zunino, Deputy Director - Administration  
4. MINUTES APPROVAL  
4.1  
February 20, 2020 - Regular Meeting Minutes.  
February 20, 2020 - Regular Meeting Minutes (added 4/15/20)  
Attachments:  
The approval of the minutes for February 20, 2020 was deferred to  
the next Board meeting.  
5. STAFF BRIEFINGS - NONE.  
6. CONSENT ITEMS  
6.1  
MOTION - CONTRACT AWARD - R7 ROAD ACCESS STABILIZATION  
REPAIRS  
RECOMMENDATION: It is recommended by the Water and  
Transportation and Public Works Departments that the Board of Public  
Utilities, by motion, award Construction Contract No. C01801 in the  
amount of $1,508,289.00 to the lowest responsive bidder, Ghilotti  
Construction Company, Inc., of Santa Rosa, California, for R7 Road  
Access Stabilization Repairs, approve a 15% contingency, and  
authorize a total contract amount of $1,734,532.35.  
Staff Report  
Attachment 1  
Attachment 2  
Attachment 3  
Attachment 4  
Attachment 5  
Attachments:  
A motion was made by Vice Chair Arnone, Jr., seconded by Board member  
Bannister to award Construction Contract No. C01801 in the amount of  
$1,508,289.00 to the lowest responsive bidder, Ghilotti Construction  
Company, Inc., of Santa Rosa, California, for R7 Road Access Stabilization  
Repairs, approve a 15% contingency, and authorize a total contract amount  
of $1,734,532.35. The motion carried by the following vote:  
7 -  
Yes:  
Chair Galvin III, Vice Chair Arnone Jr., Board Member Badenfort,  
Board Member Grabill, Board Member Bannister, Board Member  
Watts and Board Member Wright  
6.2  
MOTION - CONTRACT AWARD - PUMP STATION 15 UPGRADES  
RECOMMENDATION: It is recommended by the Water and  
Transportation and Public Works Departments that the Board, by  
motion, approve the project and award Construction Contract No.  
C01994 in the amount of $760,469.29, to the lowest responsive bidder,  
Bartley Pump PM LLC, of Santa Rosa, California, for Pump Station 15  
Upgrades, approve a 20% contingency, and authorize a total contract  
amount of $912,563.15.  
Staff Report  
Attachment 1  
Attachment 2  
Attachment 3  
Attachments:  
A motion was made by Vice Chair Arnone, Jr., seconded by Board member  
Bannister to approve the project and award Construction Contract No.  
C01994 in the amount of $760,469.29, to the lowest responsive bidder,  
Bartley Pump PM LLC, of Santa Rosa, California, for Pump Station 15  
Upgrades, approve a 20% contingency, and authorize a total contract  
amount of $912,563.15. The motion carried by the following vote:  
7 -  
Yes:  
Chair Galvin III, Vice Chair Arnone Jr., Board Member Badenfort,  
Board Member Grabill, Board Member Bannister, Board Member  
Watts and Board Member Wright  
6.3  
RESOLUTION - CONTRACT APPROVAL - FIRST AMENDMENT TO  
GENERAL SERVICES AGREEMENT F001709 PONCIA FERTILIZER,  
INC.  
RECOMMENDATION: It is recommended by the Water and Finance  
Departments that the Board, by resolution, approve the First  
Amendment to General Service Agreement F001709 for a one-year  
extension with an increase in compensation for biosolids spreading  
services with Poncia Fertilizer, Inc., Cotati, California, in the amount of  
$46,672, for a cumulative total not to exceed $134,732.  
Staff Report  
Resolution  
Attachments:  
Attachment 1  
A motion was made by Vice Chair Arnone, Jr., seconded by Board member  
Bannister to approve Item 6.3 - RESOLUTION NO. 1213 ENTITLED  
"RESOLUTION OF THE BOARD OF PUBLIC UTILITIES AUTHORIZING  
APPROVAL OF THE FIRST AMENDMENT TO GENERAL SERVICES  
AGREEMENT F001709 FOR BIOSOLIDS LAND APPLICATION SERVICES  
WITH PONCIA FERTILIZER INC". The motion carried by the following vote:  
7 -  
Yes:  
Chair Galvin III, Vice Chair Arnone Jr., Board Member Badenfort,  
Board Member Grabill, Board Member Bannister, Board Member  
Watts and Board Member Wright  
6.4  
RESOLUTION - AWARD OF BLANKET PURCHASE ORDER FOR  
THE SUPPLY AND DELIVERY OF CLARIFLOC WE-1452  
DEWATERING POLYMER FOR LAGUNA TREATMENT PLANT  
RECOMMENDATION: It is recommended by the Water and Finance  
Departments that the Board of Public Utilities, by resolution, authorize  
the Chair to approve issuance of a one-year blanket purchase order,  
with four (4) one-year extension options, for the supply and delivery of  
Clarifloc WE-1452 dewatering polymer for the Laguna Treatment Plant  
to SNF Polydyne, Inc., Riceboro, Georgia, in the total amount not to  
exceed $260,000.  
Staff Report  
Attachment 1  
Resolution  
Attachments:  
A motion was made by Vice Chair Arnone, Jr., seconded by Board member  
Bannister to approve Item 6.4 - RESOLUTION NO. 1214 ENTITLED  
"RESOLUTION OF THE BOARD OF PUBLIC UTILITIES AUTHORIZING  
APPROVAL OF A ONE-YEAR BLANKET PURCHASE ORDER, WITH FOUR  
(4) ONE-YEAR EXTENSION OPTIONS, FOR SUPPLY AND DELIVERY OF  
CLARIFLOC WE-1452 DEWATERING POLYMER TO SNF POLYDYNE, INC.  
The motion carried by the following vote:  
7 -  
Yes:  
Chair Galvin III, Vice Chair Arnone Jr., Board Member Badenfort,  
Board Member Grabill, Board Member Bannister, Board Member  
Watts and Board Member Wright  
6.5  
MOTION - APPROVAL - LEGAL SERVICES AGREEMENT WITH  
JARVIS FAY & GIBSON  
RECOMMENDATION: It is recommended by the City Attorney’s Office  
and the Water Department that the Board, by motion, approve a  
Professional Service Agreement (PSA) for legal services with the law  
firm of Jarvis Fay & Gibson, Oakland (Jarvis Fay), to provide  
specialized legal services to assist with the defense of a legal challenge  
to the City’s water rates, in amount not to exceed one hundred fifty  
thousand dollars ($150,000).  
Staff Report  
Attachments:  
Attachment 1  
A motion was made by Vice Chair Arnone, Jr., seconded by Board member  
Bannister to approve a Professional Service Agreement (PSA) for legal  
services with the law firm of Jarvis Fay & Gibson, Oakland (Jarvis Fay), to  
provide specialized legal services to assist with the defense of a legal  
challenge to the City's water rates, in amount not to exceed one hundred  
fifty thousand dollars ($150,000). The motion carried by the following vote:  
7 -  
Yes:  
Chair Galvin III, Vice Chair Arnone Jr., Board Member Badenfort,  
Board Member Grabill, Board Member Bannister, Board Member  
Watts and Board Member Wright  
6.6  
MOTION - CONTRACT AMENDMENT - AGREEMENT FOR  
ACCEPTANCE OF BIOSOLIDS AND LAND APPLICATION NO.  
F001429 WITH GILARDI & JACOBSEN AG SERVICES, INC.  
RECOMMENDATION: It is recommended by the Water Department that  
the Board, by motion, approve a one-year amendment to Agreement  
No. F001429: Agreement for Acceptance of Biosolids and Land  
Application with Gilardi & Jacobsen Ag Services, Inc., and an  
associated increase of total compensation of $47,951.00, for a total  
contract amount not to exceed amount of $180,537.00.  
Staff Report  
Attachment 1  
Attachment 2  
Attachment 3  
Attachment 4  
Attachments:  
A motion was made by Vice Chair Arnone, Jr., seconded by Board member  
Bannister to approve a one-year amendment to Agreement No. F001429:  
Agreement for Acceptance of Biosolids and Land Application with Gilardi &  
Jacobsen Ag Services, Inc., and an associated increase of total  
compensation of $47,951.00, for a total contract amount not to exceed  
amount of $180,537.00. The motion carried by the following vote:  
7 -  
Yes:  
Chair Galvin III, Vice Chair Arnone Jr., Board Member Badenfort,  
Board Member Grabill, Board Member Bannister, Board Member  
Watts and Board Member Wright  
7. REPORT ITEMS - NONE.  
8. PUBLIC COMMENTS ON NON-AGENDA MATTERS  
NONE.  
9. REFERRALS  
NONE.  
10. WRITTEN COMMUNICATION (AND POSSIBLE BOARD DISCUSSION)  
NONE.  
11. SUBCOMMITTEE REPORTS  
NONE.  
12. BOARD MEMBER REPORTS  
NONE.  
13. DIRECTORS REPORTS  
Jennifer Burke, Director provided an update on the emergency  
repair on the Sonoma County Water Agency's Russian River/Cotati  
aqueduct line and noted that the project was successfully completed  
on March 29. She then provided the Board with an update on the  
response to the Shelter in Place and staffing levels for the essential  
services of the department.  
Vice Chair Arnone expressed appreciation for the quality of the  
agenda packet under the challenging circumstances that allowed the  
Board to take the necessary actions during today's meeting.  
Board member Grabill asked that staff return at a future meeting  
date with information about how we can further assist our customers  
with issues with their bills.  
Board member Bannister asked for and received clarification on if  
water usage and recycled water storage has increased.  
14. ADJOURNMENT OF MEETING  
Chair Galvin adjourned the meeting at 2:08 p.m. The next regular  
scheduled meeting of the Board of Public Utilities will be held on  
May 21, 2020.  
Approved on: May 21, 2020  
__________/S/____________  
Gina Perez, Recording Secretary