Council Chamber  
City of Santa Rosa  
100 Santa Rosa Avenue  
Board of Public Utilities  
Regular Meeting Minutes - Final  
Thursday, July 16, 2020  
1:30 PM  
1. CALL TO ORDER AND ROLL CALL  
Chair Galvin called the meeting of the Board of Public Utilities to  
order at approximately 1:30 p.m.  
6 -  
Present  
Chair Daniel Galvin III, Board Member Lisa Badenfort, Board Member  
Christopher Grabill, Board Member Mary Watts, Board Member Glen  
Wright, and Board Member Matt Mullan  
1 - Vice Chair William Arnone Jr.  
Absent  
2. STATEMENTS OF ABSTENTION BY BOARD MEMBERS  
No statements of abstention were made by Board members.  
3. STUDY SESSION - NONE.  
4. MINUTES APPROVAL  
The minutes of June 4, 2020 and June 18, 2020 were received and  
accepted as submitted.  
4.1  
June 4, 2020 - Regular Meeting Minutes.  
JUne 4, 2020 - Regular Meeting Minutes (added 7/15/2020)  
Attachments:  
4.2  
June 18, 2020 - Regular Meeting Minutes.  
June 18, 2020 - Regular Meeting Minutes (added on 7/15/2020)  
Attachments:  
5. STAFF BRIEFINGS  
5.1  
RECYCLED WATER SUPPLY UPDATE  
Staff will update the Board on recycled water supply issues. The Board  
may discuss this item and give direction to staff.  
Presentation (added 7/15/2020)  
Attachments:  
Presenter(s): Joe Schwall, Deputy Director Regional Water Reuse  
Operations.  
6. CONSENT ITEMS  
6.1  
RESOLUTION - FIRST AMENDMENT TO GENERAL SERVICE  
AGREEMENT F001840 WITH CARBON SUPPLY, INC.  
RECOMMENDATION: It is recommended by the Water and Finance  
Departments that the Board, by resolution, approve the First  
Amendment to General Services Agreement Number (GSA) F001840  
with Carbon Supply, Inc., Bell Gardens, California for Iron Sponge  
media removal, replacement, and disposal services for an additional  
one-year term and increase compensation in the amount of $60,000, for  
a total amount not to exceed $156,000.  
Staff Report  
Attachment 1  
Resolution  
Attachments:  
A motion was made by Board Member Badenfort, seconded by Board  
Member Watts to approve Item 6.1 - RESOLUTION NO. 1229 ENTITLED  
"RESOLUTION OF THE BOARD OF PUBLIC UTILITIES APPROVING THE  
FIRST AMENDMENT TO THE GENERAL SERVICES AGREEMENT F001840  
WITH CARBON SUPPLY, INC". The motion carried by the following vote:  
6 -  
Yes:  
Chair Galvin III, Board Member Badenfort, Board Member Grabill,  
Board Member Watts, Board Member Wright and Board Member  
Mullan  
1 - Vice Chair Arnone Jr.  
Absent:  
7. REPORT ITEMS  
7.1  
REPORT - SUBCONTRACTOR ADDITION - LAGUNA TREATMENT  
PLANT CHILLERS AND CLIMATE CONTROL UPGRADES AT  
ADMINISTRATION AND ANNEX BUILDING  
BACKGROUND: The Laguna Treatment Plant Chillers and Climate  
Control Upgrades at Administration and Annex Buildings project  
(Project) will consist of the replacement of two 50-ton chillers and two  
condensing boilers in the Administration building, and one 15-ton chiller  
at the Annex building. The Project will also provide upgrades of the  
climate control system at both buildings. On October 17, 2019, the  
Board of Public Utilities, by motion, approved construction Contract No.  
C02105 in the amount of $1,004,198.40 to the lowest responsive  
bidder, Matrix HG, Inc., of Novato, CA for Laguna Treatment Plant  
Chillers and Climate Control Upgrades at Administration and Annex  
Building. Matrix subsequently submitted a request for  
Wunderlich-Malec Engineering (WM) to be added to the Contract as a  
subcontractor responsible for the PLC panel building, programming,  
testing and commissioning work.  
RECOMMENDATION: It is recommended by the Transportation and  
Public Works Department and the Water Department that the Board of  
Public Utilities, by resolution, 1) permit the addition of subcontractor  
Wunderlich-Malec Engineering of Pleasanton, California to the Laguna  
Treatment Plant Chillers and Climate Control Upgrades project  
(Contract No. C02105) due to public necessity; and 2) elect not to  
assess potential penalties against the prime contractor Matrix HG, Inc.,  
of Novato, California.  
Staff Report  
Attachments:  
Resolution  
Presentation (added 7/16/2020)  
Presenter(s): Tracy Duenas, Supervising Engineer.  
A motion was made by Board Member Wright, seconded by Board Member  
Grabill to approve ITEM 7.1 - RESOLUTION NO. 1230 ENTITLED  
"RESOLUTION OF THE BOARD OF PUBLIC UTILITIES PERMITTING THE  
ADDITION OF SUBCONTRACTOR WUNDERLICH-MALEC ENGINEERING  
OF PLEASANTON, CALIFORNIA TO THE LAGUNA TREATMENT PLANT  
CHILLERS AND CLIMATE CONTROL UPGRADES PROJECT DUE TO  
PUBLIC NECESSITY AND ELECTION NOT TO ASSESS POTENTIAL  
PENALTIES". The motion carried by the following vote:  
6 -  
Yes:  
Chair Galvin III, Board Member Badenfort, Board Member Grabill,  
Board Member Watts, Board Member Wright and Board Member  
Mullan  
1 - Vice Chair Arnone Jr.  
Absent:  
8. PUBLIC COMMENTS ON NON-AGENDA MATTERS  
NONE.  
9. REFERRALS  
NONE.  
10. WRITTEN COMMUNICATION (AND POSSIBLE BOARD DISCUSSION)  
NONE.  
11. SUBCOMMITTEE REPORTS  
NONE.  
12. BOARD MEMBER REPORTS  
NONE.  
13. DIRECTORS REPORTS  
Jennifer Burke, Director reported that the Groundwater Sustainability  
Agency would be hosting a public workshop on July 29. She then  
discussed a paper by Brown & Caldwell that would be presented at  
the Water Environment Federation's annual conference which  
features city staff accomplishments at the Laguna Treatment Plant.  
She then provided an update on the efforts by the Department in  
preparation for Public Safety Power Shut-offs and fire season.  
14. ADJOURNMENT OF MEETING  
Chair Galvin adjourned the meeting at 2:26 p.m. The next regular  
scheduled meeting of the Board of Public Utilities will be held on  
August 6, 2020.  
Approved on: August 6, 2020  
_________/S/_____________  
Gina Perez, Recording Secretary