Council Chamber  
City of Santa Rosa  
100 Santa Rosa Avenue  
Board of Public Utilities  
Regular Meeting Minutes - Final  
Thursday, August 6, 2020  
1:30 PM  
1. CALL TO ORDER AND ROLL CALL  
Chair Galvin called the meeting of the Board of Public Utilities to  
order at approximately 1:30 p.m.  
6 -  
Present  
Chair Daniel Galvin III, Vice Chair William Arnone Jr., Board Member  
Lisa Badenfort, Board Member Christopher Grabill, Board Member  
Glen Wright, and Board Member Matt Mullan  
1 - Board Member Mary Watts  
Absent  
2. STATEMENTS OF ABSTENTION BY BOARD MEMBERS  
No statements of abstention were made by Board members.  
3. STUDY SESSION  
3.1  
CITY OF SANTA ROSA RECYCLED WATER PROGRAM  
Staff will provide a review of the Water Department’s recycled water  
re-use program, including information on the historical drivers for the  
program, the current program’s various components, operational  
challenges, and potential opportunities for improved water reuse  
efficiencies among regional communities. The Board may discuss this  
item and give direction to staff.  
Presentation (added 8/5/2020)  
Attachments:  
Presenter(s): Joe Schwall, Deputy Director Regional Water Reuse  
Operations and Dave Smith, Merritt Smith Consulting.  
4. MINUTES APPROVAL  
The minutes of July 2, 2020 and July 16, 2020 were received and  
accepted as submitted.  
4.1  
4.2  
July 2, 2020 - Regular Meeting Minutes.  
July 2, 2020 - Regular Meeting Minutes (added 8/5/2020)  
Attachments:  
July 16, 2020 - Regular Meeting Minutes.  
July 16, 2020 - Regular Meeting Minutes (added 8/5/2020)  
Attachments:  
5. STAFF BRIEFINGS  
5.1  
WATER SUPPLY AND RECYCLED WATER SUPPLY UPDATE  
Staff will update the Board on water supply and recycled water supply  
issues. The Board may discuss this item and give direction to staff.  
Presentation (added 8/5/2020)  
Attachments:  
Presenter(s): Peter Martin, Deputy Director Water Resources and  
Joe Schwall, Deputy Director Regional Water Reuse Operations.  
6. CONSENT ITEMS - NONE.  
7. REPORT ITEMS  
7.1  
REPORT - APPROVAL OF AMENDED AND RESTATED  
MEMORANDUM OF UNDERSTANDING AND PROFESSIONAL  
SERVICES AGREEMENT - ULTRAVIOLET LIGHT DISINFECTION  
EQUIPMENT SYSTEM PRE-SELECTION  
BACKGROUND: Ultraviolet Light (UV) is the primary disinfection  
process for the Laguna Treatment Plant (LTP). In 2012, the Division of  
Drinking Water (DDW) re-evaluated and subsequently de-rated the  
disinfection system capacity, resulting in deficiency under certain wet  
weather flow and/or low UV transmittance conditions. Additionally, the  
existing UV equipment was commissioned in 1998 and is at the end of  
its useful life. These conditions triggered the need to evaluate  
disinfection equipment options to ensure that LTP has adequate  
disinfection capacity up to 67 million gallons per day. Through various  
analyses, the City determined that replacing the existing UV system with  
a new UV system is the most feasible approach to address the capacity  
and reliability deficiencies.  
RECOMMENDATION: It is recommended by the Transportation and  
Public Works Department, the Water Department, and the Contract  
Review Subcommittee that the Board of Public Utilities, by resolution:  
1. approve an Amended and Restated Memorandum of Understanding  
with Calgon Carbon, of Coraopolis, PA (Supplier), guaranteeing an  
equipment purchase price of $5,634,700.00 for a period of 22 months;  
2. approve a Professional Services Agreement with the Supplier for  
design support services in the amount not to exceed $86,000.00; and  
3. authorize the Santa Rosa Water Director to negotiate and execute an  
amendment to the MOU that will allow an extension to the price  
guarantee beyond the established 22 months, if needed.  
Staff Report  
Attachments:  
Resolution  
Attachment 1  
Attachment 2  
Presentation (added 8/5/2020)  
Presenter(s): Mark Kasraie, Supervising Engineer.  
A motion was made by Vice Chair Arnone, Jr., seconded by Board Member  
Grabill to approve Item 7.1 - RESOLUTION NO. 1231 ENTITLED  
"RESOLUTION OF THE BOARD OF PUBLIC UTILITIES APPROVING AN  
AMENDED AND RESTATED MEMORANDUM OF UNDERSTANDING AND  
PROFESSIONAL SERVICES AGREEMENT WITH CALGON CARBON, LLC".  
The motion carried by the following vote:  
6 -  
Yes:  
Chair Galvin III, Vice Chair Arnone Jr., Board Member Badenfort,  
Board Member Grabill, Board Member Wright and Board Member  
Mullan  
1 - Board Member Watts  
Absent:  
8. PUBLIC COMMENTS ON NON-AGENDA MATTERS  
NONE.  
9. REFERRALS  
NONE.  
10. WRITTEN COMMUNICATION (AND POSSIBLE BOARD DISCUSSION)  
10.1  
LETTER DATED JULY 21, 2020 FROM SONOMA COUNTY FARM  
BUREAU - Provided for information.  
Written Communication  
Attachments:  
Vice Chair Arnone complimented Director Burke on a well written  
response letter to the Farm Bureau.  
11. SUBCOMMITTEE REPORTS  
NONE.  
12. BOARD MEMBER REPORTS  
NONE.  
13. DIRECTORS REPORTS  
Jennifer Burke, Director provided a report out from the joint Water  
Advisory Committee/Technical Advisory Committee meeting with an  
update to the Potter Valley Relicensing Project, the approved  
Sonoma Water regional water supply resiliency study scope, as well  
as the approved Emergency Training and Coordination Program.  
She also acknowledged the retirement of Roy Throop,  
Environmental Compliance Inspector II for his 23 years of service to  
the City of Santa Rosa.  
14. ANNOUNCEMENT OF CLOSED SESSION ITEM(S) AND ADJOURNMENT TO  
CLOSED SESSION  
Molly MacLean, Assistant City Attorney announced closed session  
items 14.1 and 14.2. The Board adjourned to closed session at  
4:04 p.m.  
Meeting went into Recess  
14.1  
CONFERENCE WITH REAL PROPERTY NEGOTIATOR  
(Government Code Section 54956.8)  
Property: 7700 & 7750 Lakeville Hwy, Petaluma, CA  
Agency Negotiator: Jill Scott, Real Property Negotiator  
Negotiating Parties: John and Andrea Barella Family Trust  
Under Negotiations: Price and terms of payment  
14.2  
CONFERENCE WITH LEGAL COUNSEL - ANTICIPATED LITIGATION  
Initiation of litigation pursuant to paragraph (4) of subdivision (d) of  
Government Code Section 54956.9: Potential Number of Cases: One.  
Meeting Reconvened  
15. ADJOURN TO OPEN SESSION AND ANNOUNCEMENT OF CLOSED SESSION  
ACTION, IF ANY.  
At 5:21 p.m., Board Secretary Perez took a verbal roll call to confirm  
a quorum for open session. All Board members were present with  
the exception of Board members Watts and Badenfort. Assistant  
City Attorney MacLean announced that for Item 14.1, the Board  
provided direction on prices and terms to the Real Property  
Negotiator. For Item 14.2 there was no action to report.  
16. ADJOURNMENT OF MEETING  
Chair Galvin adjourned the meeting at 5:25 p.m. The next regular  
scheduled meeting of the Board of Public Utilities will be held on  
September 3, 2020.  
Approved on: September 3, 2020  
__________/S/____________  
Gina Perez, Recording Secretary