Council Chamber  
City of Santa Rosa  
100 Santa Rosa Avenue  
Board of Public Utilities  
Special Meeting Minutes - Final  
Thursday, November 19, 2020  
1:30 PM  
1. CALL TO ORDER AND ROLL CALL  
Chairman Galvin called the meeting to order at approximately 1:30  
p.m.  
6 -  
Present  
Chair Daniel Galvin III, Vice Chair William Arnone Jr., Board Member  
Christopher Grabill, Board Member Mary Watts, Board Member Glen  
Wright, and Board Member Matt Mullan  
1 - Board Member Lisa Badenfort  
Absent  
2. STATEMENTS OF ABSTENTION BY BOARD MEMBERS  
There were no Statements of Abstention by Board Members.  
3. STUDY SESSION - NONE.  
4. MINUTES APPROVAL  
The minutes for November 5, 2020 were received and accepted as  
submitted.  
4.1  
November 5, 2020 - Regular Meeting Minutes  
November 5, 2020 - Regular Meeting Minutes  
Attachments:  
5. STAFF BRIEFINGS  
5.1  
WATER SUPPLY UPDATE  
Staff will update the Board on water supply issues. The Board may  
discuss this item and give direction to staff.  
Presentation  
Attachments:  
Presenter: Peter Martin, Deputy Director - Water Resources  
VALUE OF YOUR WATER OUTREACH CAMPAIGN  
5.2  
Staff will present the recent launch of Santa Rosa Water's Value of  
Water Campaign, sharing how Santa Rosa Water is utilizing video to  
engage and connect with residents about the importance of continued  
investment in our community's water future. The multi-media campaign  
highlights the people, the infrastructure, and the environmental  
stewardship that are necessary to bring high quality drinking water to  
your tap, along with treating wastewater and beneficially reusing  
recycled water.  
Presentation  
Attachments:  
Presenter: Elise Howard, Communications Coordinator  
6. CONSENT ITEMS  
6.1  
MOTION - SECOND AMENDED AGREEMENT FOR NORTHERN  
SONOMA COUNTY WATER CONSERVATION PROGRAM  
RECOMMENDATION: It is recommended by the Water Department that  
the Board of Public Utilities, by motion, approve the Second Amended  
Agreement for Northern Sonoma County Water Conservation Program  
between the Sonoma County Water Agency (Sonoma Water) and the  
City of Santa Rosa and authorize the Chair to sign the agreement.  
Staff Report  
Attachments:  
Attachment 1_Second Amended Agreement  
A motion was made by Vice Chair Arnone, Jr., seconded by Board Member  
Wright, to approve the Second Amended Agreement for Northern Sonoma  
County Water Conservation Program between the Sonoma County Water  
Agency (Sonoma Water) and the City of Santa Rosa and authorize the Chair  
to sign the agreement. The motion carried by the following vote:  
6 -  
Yes:  
Chair Galvin III, Vice Chair Arnone Jr., Board Member Grabill, Board  
Member Watts, Board Member Wright and Board Member Mullan  
1 - Board Member Badenfort  
Absent:  
7. REPORT ITEMS  
7.1  
REPORT - CONSIDERATION OF THE NOVEMBER 2020 ADDENDUM  
TO THE INCREMENTAL RECYCLED WATER PROGRAM  
ENVIRONMENTAL IMPACT REPORT AND APPROVAL OF PROJECT  
WORK ORDER AMENDMENT NO. 2 FOR ENGINEERING SERVICES  
DURING CONSTRUCTION AND PROFESSIONAL SERVICES  
AGREEMENT FOR CONSTRUCTION MANAGEMENT AND  
INSPECTION SERVICES RELATED TO THE LAGUNA TREATMENT  
PLANT DISINFECTION IMPROVEMENTS PROJECT  
BACKGROUND: Ultraviolet Light (UV) is the primary disinfection  
process for the Laguna Treatment Plant (LTP). In 2012, the Division of  
Drinking Water (DDW) re-evaluated and subsequently re-rated the  
disinfection system capacity, resulting in deficiency under certain wet  
weather flow and/or low UV transmittance conditions. Additionally, the  
existing UV equipment was commissioned in 1998 and is at the end of  
its useful life. These conditions triggered the need to evaluate  
disinfection equipment options to ensure that LTP has adequate  
disinfection capacity up to 67 million gallons per day. Through various  
analyses, the City determined that replacing the existing UV system with  
a new UV system is the most feasible approach to address the capacity  
and reliability deficiencies.  
RECOMMENDATION: It is recommended by the Transportation and  
Public Works Department, and the Water Department, that the Board of  
Public Utilities, by resolution: 1) consider the November 2020  
Addendum together with the Incremental Recycled Water Program  
Environmental Impact Report (IRWP Program EIR) and other  
information in the administrative record for the Project prior to acting  
upon or approving the Project, 2) find and determine that the November  
2020 Addendum to the IRWP Program EIR is the appropriate CEQA  
documentation for the improvements and hereby includes it in the IRWP  
Program EIR by incorporation (CEQA Guidelines, 14 Code.Cal.Regs. §  
15164(c)), 3) find and determine that the improvements are within the  
scope of the IRWP Program EIR and that the improvements were  
covered in the IRWP Program EIR for the purposes of CEQA (CEQA  
Guidelines, 14 Code.Cal.Regs. § 15168, subd. (c)(4)), 4) adopt the  
Mitigation Monitoring Program (MMP) attached at Exhibit B to the  
resolution, in accordance with Public Resources Code §§ 21081.6  
subdivision (a)(1), 5) direct staff to take those actions as it deems  
necessary or appropriate to implement the MMP, and 6) approve the  
Laguna Treatment Plant Disinfection and Diversion Improvements  
Project.  
Next, it is recommended by the Transportation and Public Works  
Department, the Water Department, and the Contract Review  
Subcommittee that the Board of Public Utilities, by resolution: 1)  
approve Amendment No. 2 to Project Work Order No. A010014-2011-09  
under the Master Professional Services Agreement with Carollo  
Engineers, Inc. of Walnut Creek to provide Professional Engineering  
Services During Construction for the Laguna Treatment Plant  
Disinfection Improvements Project in the amount of $1,981,132, and  
approve a $150,000 contingency, for a total Amendment No. 2 amount  
of $2,131,132, and a total contract amount not to exceed $6,519,386,  
and 2) approve a Professional Services Agreement with Psomas of  
Walnut Creek, CA to provide construction management and inspection  
services for the Laguna Treatment Plant Disinfection Improvements  
Project in the amount of $4,077,950, and approve a $393,796  
contingency, for a total contract amount not to exceed $4,471,746.  
Staff Report  
Attachments:  
Attachment 1_PWO Amendment 2_Carollo  
Attachment 2_PSA_Psomas  
Resolution No. 1241  
Exhibit A_IRWP Addendum 4- DD Checklist  
Exhibit B_Mitigation Monitoring Program  
Resolution No. 1242  
Presentation  
Presenters: Mark Kasraie, Supervising Engineer - TPW and Kristine  
Gaspar, Senior Environmental Planner, GHD  
A motion was made by Vice Chair Arnone, Jr., seconded by Board Member  
Grabill, to approve Item 7.1 - RESOLUTION NO. 1241 ENTITLED  
"RESOLUTION OF THE BOARD OF PUBLIC UTILITIES OF THE CITY OF  
SANTA ROSA CONSIDERING THE NOVEMBER 2020 ADDENDUM TO THE  
INCREMENTAL RECYCLED WATER PROGRAM (IRWP) CERTIFIED  
PROGRAM ENVIRONMENTAL IMPACT REPORT (EIR), DETERMINING THE  
DISINFECTION AND DIVERSION IMPROVEMENTS ARE WITHIN THE  
SCOPE OF THE IRWP EIR, ADOPTING A MITIGATION MONITORING  
PROGRAM, MAKING FINDINGS AND DETERMINATIONS, AND APPROVING  
THE LAGUNA TREATMENT PLANT DISINFECTION AND DIVERSION  
IMPROVEMENTS." A second motion was made by Vice Chair Arnone, Jr.,  
seconded by Board Member Watts, to approve Item 7.1 - RESOLUTION NO.  
1242 ENTITLED "RESOLUTION OF THE BOARD OF PUBLIC UTILITIES  
APPROVING PROJECT WORK ORDER AMENDMENT NO. 2 FOR  
ENGINEERING SERVICES DURING CONSTRUCTION AND  
PROFESSIONAL SERVICES AGREEMENT FOR CONSTRUCTION  
MANAGEMENT AND INSPECTION SERVICES RELATED TO THE LAGUNA  
TREATMENT PLANT DISINFECTION IMPROVEMENTS PROJECT."  
The motions carried by the following vote:  
6 -  
Yes:  
Chair Galvin III, Vice Chair Arnone Jr., Board Member Grabill, Board  
Member Watts, Board Member Wright and Board Member Mullan  
1 - Board Member Badenfort  
Absent:  
8. PUBLIC COMMENTS ON NON-AGENDA MATTERS  
NONE.  
9. REFERRALS  
NONE.  
10. WRITTEN COMMUNICATION (AND POSSIBLE BOARD DISCUSSION)  
10.1  
LETTER DATED NOVEMBER 10, 2020 FROM ERICH RAUBER,  
SUPERVISING ENGINEER - Provided for information.  
Written Communication  
Attachments:  
Board Member Wright said the public participation will change as the  
project progresses and he is sure staff will work diligently with the  
neighborhood so things will be as smooth as possible. Board  
Member Mullan commended staff for addressing all the issues that  
were raised and asked that the response be sent to all City Council  
members so they are aware if issues arise in the future.  
11. SUBCOMMITTEE REPORTS  
NONE.  
12. BOARD MEMBER REPORTS  
NONE.  
13. DIRECTORS REPORTS  
Jennifer Burke, Director, stated that four members are coming to the  
end of their term on the Board and provided information on the  
upcoming application process for appointments to Boards and  
Commissions. She reminded Board Members to submit  
applications if they are interested in continuing their service on the  
Board. She reported there was a strong interest in the recent 2020A  
and 2020B bond sale with results that will save a significant amount  
of costs for Water customers and thanked the team for their work  
and the Board and City Council for their support.  
14. ANNOUNCEMENT OF CLOSED SESSION ITEM(S) AND ADJOURNMENT TO  
CLOSED SESSION  
14.1  
CONFERENCE WITH LEGAL COUNSEL - ANTICIPATED LITIGATION  
Significant exposure to litigation pursuant to paragraph (2) of  
subdivision (d) of Government Code Section 54956.9: one potential  
case.  
14.2  
CONFERENCE WITH LEGAL COUNSEL - ANTICIPATED LITIGATION  
Significant exposure to litigation pursuant to paragraph (2) of  
subdivision (d) of Government Code Section 54956.9: One case,  
related to claims filed by TerraCon in connection with Contract C02081  
- Post Ct and Simpson Pl Sewer Replacements  
14.3  
CONFERENCE WITH REAL PROPERTY NEGOTIATOR  
(Government Code Section 54956.8)  
Property: 4301 Llano Rd and 1595 Meadow Ln, Santa Rosa. A portion  
of APNs 134-231-024 and 063-180-025  
Agency Negotiator: Jill Scott, Real Property Negotiator  
Negotiating Parties: Renewable Sonoma LLC  
Under Negotiations: Price and terms of Lease payment  
15. ADJOURN TO OPEN SESSION AND ANNOUNCEMENT OF CLOSED SESSION  
ACTION, IF ANY  
Legal Counsel Maddow stated there were no reportable items from  
the Closed Session.  
16. ADJOURNMENT OF MEETING  
Chairman Galvin adjourned the meeting at 3:46 p.m. The next  
regular meeting of the Board of Public Utilities is scheduled for  
December 3, 2020.  
Approved on: December 3, 2020  
_________/S/_____________  
Roberta Atha, Recording Secretary