City Council Chamber

City of Santa Rosa

100 Santa Rosa Avenue

Board of Public Utilities

Meeting Minutes - Final

Thursday, January 21, 2021

1:30 PM

1. CALL TO ORDER AND ROLL CALL

Chairman Galvin called the meeting to order at approximately 1:30

p.m.

7 -

Present

Chair Daniel Galvin III, Vice Chair William Arnone Jr., Board Member

Lisa Badenfort, Board Member Christopher Grabill, Board Member

Mary Watts, Board Member Glen Wright, and Board Member Matt

Mullan

2. STATEMENTS OF ABSTENTION BY BOARD MEMBERS

There were no Statements of Abstention from Board members.

3. STUDY SESSION - NONE.

4. MINUTES APPROVAL

December 17, 2020 - Regular Meeting Minutes

4.1

December 17, 2020 - Regular Meeting Minutes

Attachments:

The minutes for December 17, 2020 were received and accepted

as submitted.

5. STAFF BRIEFINGS

5.1

WATER AND RECYCLED WATER SUPPLY UPDATE

Staff will update the Board on water and recycled water supply issues. The Board

may discuss this item and give direction to staff.

Presentation (added 1/19/2021)

Attachments:

Presenters: Peter Martin, Deputy Director - Water Resources and

Emma Walton, Deputy Director - Water Reuse Operations

Jennifer Burke, Director, stated that she has requested the

Chairman to create a two-person Ad Hoc committee to work with

staff on water supply issues.

Public Comment:

Ken LaFranchi made a public comment as an Ag User regarding the

need for recycled water for crops and as frost protection. He asked

the Board to keep the agricultural community in mind during recycled

water discussions.

6. CONSENT ITEMS

6.1

RESOLUTION - SECOND AMENDMENT - GENERAL SERVICES AGREEMENT

F001626 JANITORIAL SERVICES FOR SANTA ROSA WATER

RECOMMENDATION: It is recommended by the Santa Rosa Water (SRW) and

Finance Departments that the Board of Public Utilities, by resolution, approve the

Second Amendment to General Service Agreement F001626 for a two-year

extension with a 5% increase in unit price, and increase of funds in the amount of

$348,877.44 for janitorial services for the SRW facilities with James Furuli

Investment Company, Inc. dba Environmental Dynamics, Petaluma, California, plus

an additional $80,000 in contingency funding for miscellaneous services.

Staff Report

Attachments:

Attachment 1_Second Amendment to GSA F001626

Resolution No. 1245

A motion was made by Vice Chair Arnone, Jr., seconded by Board Member

Wright, to approve Item 6.1 - RESOLUTION NO. 1245 ENTITLED

"RESOLUTION OF THE BOARD OF PUBLIC UTILITIES AUTHORIZING THE

APPROVAL OF THE SECOND AMENDMENT – GSA F001626 JAMES

FURULI INVESTMENT COMPANY, INC." The motion carried by the

following vote:

7 -

Yes:

Chair Galvin III, Vice Chair Arnone Jr., Board Member Badenfort,

Board Member Grabill, Board Member Watts, Board Member Wright

and Board Member Mullan

6.2

MOTION - CONTRACT AWARD - MONTGOMERY DRIVE WATER SYSTEM

IMPROVEMENTS - MISSION BLVD. TO JACKSON DRIVE

RECOMMENDATION: It is recommended by the Transportation and Public Works

Department and the Water Department that the Board of Public Utilities, by motion,

approve the project and award Construction Contract No.C01675 in the amount of

$998,405.00 to the lowest responsive bidder, Argonaut Constructors, of Santa

Rosa, California, for Montgomery Drive Water System Improvements-Mission Blvd.

to Jackson Drive, approve a 15% contingency, and authorize a total contract

amount of $1,148,165.75.

Staff Report

Attachments:

Attachment 1_Summary of Bids

Attachment 2_Location Map

A motion was made by Vice Chair Arnone, Jr., seconded by Board Member

Wright, to approve the project and award Construction Contract No.C01675

in the amount of $998,405.00 to the lowest responsive bidder, Argonaut

Constructors, of Santa Rosa, California, for Montgomery Drive Water

System Improvements-Mission Blvd. to Jackson Drive, approve a 15%

contingency, and authorize a total contract amount of $1,148,165.75. The

motion carried by the following vote:

7 -

Yes:

Chair Galvin III, Vice Chair Arnone Jr., Board Member Badenfort,

Board Member Grabill, Board Member Watts, Board Member Wright

and Board Member Mullan

7. REPORT ITEMS

7.1

REPORT - APPROVAL OF A MEMORANDUM OF UNDERSTANDING WITH THE

WATERNOW ALLIANCE FOR NO-COST PROFESSIONAL SERVICES

ASSISTANCE WITH SPANISH LANGUAGE WATER USE EFFICIENCY

PROGRAM ENHANCEMENTS

BACKGROUND: Santa Rosa Water has applied for and been conditionally

awarded a grant under WaterNow Alliance's Project Accelerator program in the

form of 250 hours of specialized technical expertise. This support will be used to

partner with Santa Rosa Water to research water use efficiency program activities’

frequency and saturation levels across Latin American Spanish-speaking

communities, and to identify best practices to enhance outreach and increase

water use efficiency program uptake in underserved communities.

RECOMMENDATION: It is recommended by the Water Department that the Board

of Public Utilities, by motion, approve the Memorandum of Understanding for the

Spanish Language Water Use Efficiency Program Enhancements Project

assistance between WaterNow Alliance and the City of Santa Rosa, and authorize

the Chair to sign the agreement.

Staff Report

Attachments:

Attachment 1_WaterNow Alliance MOU

Presentation (added 1/13/2021)

Presenter: Claire Nordlie, Sustainability Coordinator

A motion was made by Board Member Badenfort, seconded by Board

Member Mullan, to approve the Memorandum of Understanding for the

Spanish Language Water Use Efficiency Program Enhancements Project

assistance between WaterNow Alliance and the City of Santa Rosa, and

authorize the Chair to sign the agreement. The motion carried by the

following vote:

7 -

Yes:

Chair Galvin III, Vice Chair Arnone Jr., Board Member Badenfort,

Board Member Grabill, Board Member Watts, Board Member Wright

and Board Member Mullan

8. PUBLIC COMMENTS ON NON-AGENDA MATTERS - NONE.

9. REFERRALS - NONE.

10. WRITTEN COMMUNICATION (AND POSSIBLE BOARD DISCUSSION) - NONE.

11. SUBCOMMITTEE REPORTS

Board Member Watts reported the Budget Review Subcommittee

met on January 19, 2021. Staff and consultants provided updates

on the Water and Wastewater Rate Schedule and the Water

Shortage Rates which are a part of the Urban Water Management

Plan and will be included in the Prop 218 process. The

subcommittee also received an update on the water and wastewater

Demand Fee Study. All of these items will be presented to the

Board and City Council later in the year.

Chairman Galvin reported the Contract Review Subcommittee met

on January 12, 2021. The subcommittee reviewed a Professional

Engineering Services agreement with Brelje and Race for phase 5

of seismic upgrades and improvements to reservoirs and water

pump stations and an MOU with WaterNow Alliance for assistance

with Spanish language water-use efficiency program enhancements.

He stated both items were recommended for approval.

12. BOARD MEMBER REPORTS - NONE.

13. DIRECTORS REPORTS

Jennifer Burke, Director, provided an update on the Santa Rosa

Plain Groundwater Sustainability Agency which is preparing a public

draft of the Ground Sustainability Plan expected in September 2021.

She also provided an update on the Potter Valley Project stating the

Two-Basin Partnership continues to make progress on relicensing

of the project. Director Burke shared information on upcoming

changes to the Board stating staff is awaiting Council Member

appointments. She reported the Department met its contractual

obligation to the Geysers for calendar year 2020 and expressed

gratitude to staff who readily embraced the numerous challenges

they faced.

14. ADJOURNMENT OF MEETING

Chairman Galvin adjourned the meeting at 2:48 pm. The next regular

meeting of the Board of Public Utilities is scheduled for February 4,

2021.