City Council Chamber  
City of Santa Rosa  
100 Santa Rosa Avenue  
Board of Public Utilities  
Meeting Minutes - Final  
Thursday, February 4, 2021  
1:30 PM  
1. CALL TO ORDER AND ROLL CALL  
Chair Galvin called the meeting to order at approximately 1:30 p.m.  
Present 6 - Chair Daniel Galvin III, Vice Chair William Arnone, Jr.,  
Board Member Lisa Badenfort, Board Member Christopher Grabill,  
Board Member Mary Watts, Board Member Glen Wright  
Absent 1 - Board Member Matt Mullan  
2. STATEMENTS OF ABSTENTION BY BOARD MEMBERS  
There were no Statements of Abstention from Board Members.  
3. PRESENTATION FOR OUTGOING BOARD MEMBER  
Chair Galvin pulled this item from the agenda.  
4. BOARD REORGANIZATION, SEATING OF NEW MEMBERS AND  
ANNOUNCEMENT OF CHAIR  
4.1 ADMINISTRATION OF OATH OF OFFICE FOR NEWLY APPOINTED  
MEMBERS AND REAPPOINTED MEMBERS  
Secretary Atha administered the Oath of Office to newly  
appointed Board Member, Mark Walsh, and reappointed Board  
Members, Lisa Badenfort and Glen Wright.  
5. STUDY SESSION  
5.1  
ASSET MANAGEMENT OVERVIEW  
This presentation will provide an overview of asset management principles and  
how they are applied in developing Santa Rosa Water's capital improvement  
program. The Board may discuss this item and give direction to staff.  
Presentation (added 2/3/2021)  
Attachments:  
Presenters: Andrew Allen, Supervising Engineer and Jason  
Roberts, Associate Civil Engineer  
5.2  
2021 WATER AND WASTEWATER COST OF SERVICE STUDY PROPOSED  
FY21/22 THROUGH FY24/25 RATE SCHEDULE, AND PROPOSED UPDATE TO  
WATER SHORTAGE CHARGES  
It is recommended by Santa Rosa Water that the Board of Public Utilities hold a  
Study Session to receive information, ask questions, discuss and provide  
feedback to staff regarding the 2021 Water and Wastewater Cost of Service Study,  
proposed FY 21/22 though FY 24/25 Rate Schedule, and proposed Water  
Shortage Charges.  
Staff Report  
Attachments:  
Attachment 1_ Rate Update Study  
Presentation (added 2/1/2021)  
Presenters: Kimberly Zunino, Deputy Director - Administration, Bob  
Reed, The Reed Group, Inc. and Mark Hildebrand, Hildebrand  
Consulting  
Board Members asked clarifying questions regarding CIP funding in  
future years, CIP industry benchmarks and the timeline for imposing  
Excess Use Penalties (EUP's). They also requested staff provide  
clear information to customers on potential allocations, incentives  
and enforcement of the Water Shortage Charges and EUP's.  
6. MINUTES APPROVAL  
January 21, 2021 - Regular Meeting Minutes.  
6.1  
January 21, 2021 - Regular Meeting Minutes  
Attachments:  
The minutes for January 21, 2021 were received and accepted as  
submitted.  
7. STAFF BRIEFINGS  
7.1  
WATER AND RECYCLED WATER SUPPLY UPDATE  
Staff will update the Board on water and recycled water supply issues. The Board  
may discuss this item and give direction to staff.  
Presentation (added 2/3/2021)  
Attachments:  
Presenters: Peter Martin, Deputy Director - Water Resources and  
Emma Walton, Deputy Director - Water Reuse Operations  
8. CONSENT ITEMS  
8.1  
MOTION - PROJECT WORK ORDER APPROVAL - PROFESSIONAL  
ENGINEERING DESIGN SERVICES FOR SEISMIC UPGRADES AND  
IMPROVEMENTS PHASE 5 - R9A, R16, AND R17 AND VFD AND FIRE PUMP  
ADDITIONS AT S16 AND S17  
RECOMMENDATION: It is recommended by the Transportation and Public Works  
Department and the Water Department that the Board of Public Utilities, by motion,  
approve Project Work Order (PWO) No. A010135-2016-17 under the Master  
Professional Services Agreement with Brelje and Race Consulting Engineers, of  
Santa Rosa, California, to provide Professional Engineering Design Services for  
the Seismic Upgrades and Improvements Phase 5 - Reservoirs (R) 9A, 16, and 17  
and variable frequency drive (VFD) and Fire Pump additions at water pump  
stations (S) 16 and 17 project in the amount not to exceed $1,035,400.00.  
Staff Report  
Attachments:  
Attachment 1_Project Work Order  
Attachment 2_Technical Memo  
A motion was made by Vice Chair Arnone, Jr., seconded by Board Member  
Grabill, to approve the Project Work Order (PWO) No. A010135-2016-17  
under the Master Professional Services Agreement with Brelje and Race  
Consulting Engineers, of Santa Rosa, California, to provide Professional  
Engineering Design Services for the Seismic Upgrades and Improvements  
Phase 5 - Reservoirs (R) 9A, 16, and 17 and variable frequency drive (VFD)  
and Fire Pump additions at water pump stations (S) 16 and 17 project in  
the amount not to exceed $1,035,400.00. The motion carried by the  
following vote:  
Yes: 7 - Chair Galvin III, Vice Chair Arnone, Jr., Board Member Badenfort,  
Board Member Grabill, Board Member Watts, Board Member Wright and  
Board Member Walsh  
8.2  
MOTION - PROFESSIONAL SERVICES AGREEMENT AMENDMENT  
APPROVAL - PROFESSIONAL ENGINEERING SERVICES WITH BLACK AND  
VEATCH FOR THE 2019 WATER SYSTEM RELIABILITY STUDY  
RECOMMENDATION: It is recommended by the Water Department that the Board  
of Public Utilities, by motion, approve an amendment to the Professional Services  
Agreement (PSA) with Black and Veatch Corporation to provide additional  
professional services for the 2019 Water System Reliability Study, including  
evaluation of A Place to Play Emergency Well Alternatives and Ongoing Modeling  
Services with a total contract amount not to exceed $606,834.  
Staff Report  
Attachments:  
Attachment 1_Second Amendment  
A motion was made by Vice Chair Arnone, Jr., seconded by Board Member  
Grabill, to approve an amendment to the Professional Services Agreement  
(PSA) with Black and Veatch Corporation to provide additional  
professional services for the 2019 Water System Reliability Study,  
including evaluation of A Place to Play Emergency Well Alternatives and  
Ongoing Modeling Services with a total contract amount not to exceed  
$606,834. The motion carried by the following vote:  
Yes: 7 - Chair Galvin III, Vice Chair Arnone, Jr., Board Member Badenfort,  
Board Member Grabill, Board Member Watts, Board Member Wright and  
Board Member Walsh  
9. REPORT ITEMS - NONE.  
10. PUBLIC COMMENTS ON NON-AGENDA MATTERS - NONE.  
11. REFERRALS - NONE.  
12. WRITTEN COMMUNICATION (AND POSSIBLE BOARD DISCUSSION) - NONE.  
13. SUBCOMMITTEE REPORTS  
Board Member Watts reported the Water Conservation  
Subcommittee met on January 25, 2021. Staff provided information  
on the Water Shortage Contingency Plan and an update on activities  
related to the Dry Water Year campaign and various water-use  
efficiency programs.  
14. BOARD MEMBER REPORTS  
Chair Galvin announced formation of a Recycled Water Ad Hoc  
committee with the members including himself and Board Member  
Badenfort.  
15. DIRECTORS REPORTS - NONE.  
16. ANNOUNCEMENT OF CLOSED SESSION ITEM(S) AND ADJOURNMENT TO  
CLOSED SESSION  
At 4:09 p.m., Legal Counsel Maddow announced the Closed  
Session items.  
16.1  
16.2  
CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION  
(Paragraph (1) of subdivision (d) of Government Code Section 54956.9)  
Name of Case: Fountaingrove II Open Space Maintenance Association v. City of  
Santa Rosa, Sonoma County Superior Court Case No.SCV-266455  
CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION  
(Paragraph (1) of subdivision (d) of Government Code Section 54956.9)  
Name of Case: In the Matter of the City of Santa Rosa’s Petition for Review of  
Action and Failure to Act by the California Regional Water Quality Control Board,  
North Coast Region, in Adopting Resolution No. R1-2018-0025 California State  
Water Resources Control Board Water Quality Petition No. A-2605.  
16.3  
CONFERENCE WITH REAL PROPERTY NEGOTIATOR  
(Government Code Section 54956.8)  
Property: 25301 Ramal Road & Skaggs Island Rd, Sonoma, CA APN  
128-491-005, 006 & 007, 128-491-016  
Agency Negotiator: Jill Scott, Real Property Negotiator  
Negotiating Parties: Victor Leveroni Corporation and Joseph Leveroni, Patricia  
Stornetta, the Elizabeth Ann Leveroni Trust & the Louise Leveroni Trust  
Under Negotiations: Price and terms of payment.  
17. ADJOURN TO OPEN SESSION AND ANNOUNCEMENT OF CLOSED SESSION  
ACTION, IF ANY  
At 4:51 p.m., Legal Counsel Maddow stated there were no  
reportable items from the Closed Session.  
18. ADJOURNMENT OF MEETING  
Chair Galvin adjourned the meeting at 4:52 p.m. The next regular  
meeting of the Board of Public Utilities is scheduled for February 4,  
2021.  
Approved on: February 18, 2021  
_________/S/_____________  
Roberta Atha, Recording Secretary