City Council Chamber

City of Santa Rosa

100 Santa Rosa Avenue

Board of Public Utilities

Meeting Minutes - Final

Thursday, March 4, 2021

1:30 PM

1. CALL TO ORDER AND ROLL CALL

Chair Galvin called the meeting to order at approximately 1:30 p.m.

7 -

Present

Chair Daniel Galvin III, Vice Chair William Arnone Jr., Board Member

Lisa Badenfort, Board Member Christopher Grabill, Board Member

Mark Walsh, Board Member Mary Watts, and Board Member Glen

Wright

2. STATEMENTS OF ABSTENTION BY BOARD MEMBERS

There were no Statements of Abstention from Board Members.

3 BOARD REORGANIZATION AND SEATING OF REAPPOINTED MEMBER

3.1 ADMINISTRATION OF OATH OF OFFICE FOR REAPPOINTED MEMBER

Secretary Atha administered the Oath of Office to reappointed

Board Member, Chris Grabill.

4. STUDY SESSION - NONE.

5. MINUTES APPROVAL

February 18, 2021 - Regular Meeting Minutes

5.1

The minutes for February 18, 2021 were received and accepted as

submitted.

approve as submitted

6. STAFF BRIEFINGS

6.1

WATER METER UPGRADE PROJECT UPDATE

Santa Rosa Water (SRW) began the implementation of the Water Meter Upgrade

Project software and meters in August 2016 with the installation of the associated

software. The installation of the approximately 53,000 meters began in September

2017 and was completed in January 2021 providing SRW a fully operational

system. SRW staff will update the Board on the project completion and advantages

achieved from the system. The Board may discuss this item and give direction to

staff.

Presenter: Kimberly Zunino, Deputy Director - Administration

presented

6.2

WATER RESOURCES DIVISION UPDATE

The Water Resources Division includes the Energy & Sustainability, Water

Resources Planning, Water Use Efficiency, and Water Quality Teams. The

presentation will focus on an overview of the Division functions and highlight

ongoing projects and services. The Board may discuss this item and give direction

to staff.

Presenter: Peter Martin, Deputy Director - Water Resources

presented

6.3

WATER AND RECYCLED WATER SUPPLY UPDATE

Staff will update the Board on water and recycled water supply issues. The Board

may discuss this item and give direction to staff.

Presenters: Peter Martin, Deputy Director - Water Resources and

Emma Walton, Deputy Director - Water Reuse Operations

presented

7. CONSENT ITEMS

7.1

MOTION - ADDITIONAL CONTINGENCY - LAGUNA TREATMENT PLANT

CHILLERS AND CLIMATE CONTROL UPGRADES AT ADMINISTRATION AND

ANNEX BUILDING

RECOMMENDATION: It is recommended by the Transportation and Public Works

Department and the Water Department that the Board of Public Utilities, by motion,

increase contingency by $130,982.40 for Contract No. C02105 Laguna Treatment

Plant Chillers and Climate Control Upgrades at Administration and Annex Building,

for a total contract and contingency amount of $1,135,180.80.

approved

7 -

Yes:

Chair Galvin III, Vice Chair Arnone Jr., Board Member Badenfort,

Board Member Grabill, Board Member Walsh, Board Member Watts

and Board Member Wright

8. REPORT ITEMS

8.1

REPORT - SONOMA COUNTY WATER AGENCY FY2021/22 WATER

TRANSMISSION BUDGET AND RATE INCREASE

BACKGROUND: There is a Water Advisory Committee (WAC) made up of elected

officials of each of the prime contractors to the Sonoma Water wholesale water.

The WAC is an advisory committee to the Sonoma Water Board of Directors. The

City’s WAC Representative is Council Member Tom Schwedhelm. On April 5,

2021, the WAC is scheduled to vote on whether or not to recommend the Sonoma

Water budget and proposed rate increase for approval of the Sonoma Water

Board of Directors.

The Technical Advisory Committee (TAC) is made of technical staff of each of the

prime contractors to Sonoma Water’s wholesale water. The TAC provides

technical analysis and recommendations to the WAC.

RECOMMENDATION: It is recommended by the Water Department that the Board

of Public Utilities consider the Sonoma Water budget and proposed water rate

increase and, by motion, provide a recommendation to the City Council regarding

Council’s direction to its Water Advisory Committee (WAC) representative for the

WAC vote on April 5, 2021.

Presenters: Kimberly Zunino, Deputy Director - Administration and

Lynne Rosselli, Sonoma Water

approved

7 -

Yes:

Chair Galvin III, Vice Chair Arnone Jr., Board Member Badenfort,

Board Member Grabill, Board Member Walsh, Board Member Watts

and Board Member Wright

9. PUBLIC COMMENTS ON NON-AGENDA MATTERS - NONE.

10. REFERRALS - NONE.

11. WRITTEN COMMUNICATION (AND POSSIBLE BOARD DISCUSSION) - NONE.

12. SUBCOMMITTEE REPORTS - NONE.

13. BOARD MEMBER REPORTS

Board Member Walsh thanked Director Burke, Legal Counsel

Maddow and Water Department staff for his recent orientation and

training.

14. DIRECTORS REPORTS

Jennifer Burke, Director, provided updates on several Capital

Improvement Projects currently under construction, including Station

15 Upgrades to ensure continued reliability to the Oakmont

Neighborhood, Public Assistance (PA) projects to rebuild Skyfarm A

and Hansford Court sewer lift stations that were destroyed by the

Tubbs Fire and repairs to multiple water and sewer facilities that

were damaged by the Tubbs Fire. She thanked the CIP teams for

their work on the projects and thanked Local Operations staff for

maintaining temporary operations at the sewer lift stations during the

reconstruction.

Director Burke reported on a recent City Council Study Session

regarding water and sewer rates. She shared the Council was

supportive and she thanked the Board of Public Utilities and Budget

Review Subcommittee for their work. She shared that the Prop 218

notice will be sent at the end of March and a Rate Toolkit will be

provided to both Board and Council Members. The Council Public

Hearing on the proposed rates is scheduled for May 25.

15. ADJOURNMENT OF MEETING

Chair Galvin adjourned the meeting at 3:09 p.m. The next regular

meeting of the Board of Public Utilities is scheduled for March 18,

2021.

Approved on: March 18, 2021

__________/S/____________

Roberta Atha, Recording Secretary