City Council Chamber

City of Santa Rosa

100 Santa Rosa Avenue

Board of Public Utilities

Meeting Minutes - Final

Thursday, March 18, 2021

1:30 PM

1. CALL TO ORDER AND ROLL CALL

Chair Galvin called the meeting to order at approximately 1:30 p.m.

7 -

Present

Chair Daniel Galvin III, Vice Chair William Arnone Jr., Board Member

Lisa Badenfort, Board Member Christopher Grabill, Board Member

Mark Walsh, Board Member Mary Watts, and Board Member Glen

Wright

2. STATEMENTS OF ABSTENTION BY BOARD MEMBERS

There were no Statements of Abstention from Board Members.

3. STUDY SESSION - NONE.

4. MINUTES APPROVAL

March 4, 2021 - Regular Meeting Minutes.

4.1

March 4, 2021 - Regular Meeting Minutes

Attachments:

The minutes for March 4, 2021 were received and accepted as

submitted.

5. STAFF BRIEFINGS

5.1

LOCAL OPERATIONS DIVISION UPDATE

Staff will update the Board on current operational duties and maintenance activities

that are completed by the Local Operations team. This update will also include

information on staff training requirements, some history of the division and how our

Utility System Operators have responded during emergency activations and Public

Safety Power Shut-offs (PSPS). The Board may discuss this item and give

direction to staff.

Presentation (added 3/16/21)

Attachments:

Presenter: Joe Schiavone, Deputy Director - Water & Sewer

Operations

5.2

2020 COMPLIANCE UPDATE

The Regional Water Reuse System’s Laguna Treatment Plant cleans wastewater

through an intensive treatment process, resulting in a high quality, tertiary-treated

recycled water. Through the treatment process, the solids are separated out and

are treated to create class B biosolids which can be beneficially reused. This

process creates biogas that is used to generate electricity which offsets the energy

demand of the Laguna Treatment Plant. In order to minimize the impacts of our

operations on the natural environment, the Laguna Treatment Plant implements a

broad range of compliance programs which supports the Department operations

and promotes environmental stewardship. Staff will provide an overview of

applicable regulations, highlight permit requirements, and summarize compliance

during 2020. The Board may discuss this item and give direction to staff.

Presentation (added 3/16/21)

Attachments:

Presenter: Heather Johnson, Environmental Services Officer

5.3

WATER AND RECYCLED WATER SUPPLY UPDATE

Staff will update the Board on water and recycled water supply issues. The Board

may discuss this item and give direction to staff.

Presentation (added 3/16/21)

Attachments:

Presenters: Peter Martin, Deputy Director - Water Resources and

Emma Walton, Deputy Director - Water Reuse Operations

(Board Member Watts left the meeting at approximately 2:03 p.m.)

6. CONSENT ITEMS

6.1

MOTION - FOURTH AMENDMENT - BIOSOLIDS SPREADING AGREEMENT NO.

F001493 WITH GILARDI AND JACOBSEN AG SERVICES, INC.

RECOMMENDATION: It is recommended by the Water Department that the Board

of Public Utilities, by motion, approve a one-year extension to Agreement No.

F001493: Agreement for Biosolids Spreading with Gilardi & Jacobsen Ag

Services, Inc., and an associated increase in compensation of $24,011.75, for a

total contract amount not to exceed $122,981.45.

Staff Report

Attachments:

Attachment 1_Original Agreement

Attachment 2_First Amendment

Attachment 3_Second Amendment

Attachment 4_ Third Amendment

Attachment 5_Fourth Amendment

A motion was made by Board Member Wright, seconded by Vice Chair

Arnone, Jr., to approve a one-year extension to Agreement No. F001493:

Agreement for Biosolids Spreading with Gilardi & Jacobsen Ag Services,

Inc., and an associated increase in compensation of $24,011.75, for a total

contract amount not to exceed $122,981.45. The motion carried by the

following vote:

6 -

Yes:

Chair Galvin III, Vice Chair Arnone Jr., Board Member Badenfort,

Board Member Grabill, Board Member Walsh and Board Member

Wright

1 - Board Member Watts

Absent:

6.2

MOTION - FOURTH AMENDMENT - AGREEMENT NO. F001429 FOR

ACCEPTANCE OF BIOSOLIDS AND LAND APPLICATION WITH GILARDI AND

JACOBSEN AG SERVICES, INC.

RECOMMENDATION: It is recommended by the Water Department that the Board

of Public Utilities, by motion, approve a one-year extension to Agreement No.

F001429: Agreement for Acceptance of Biosolids and Land Application with

Gilardi & Jacobsen Ag Services, Inc., and an associated increase in

compensation of $38,895.00, for a total contract amount not to exceed

$219,432.00.

Staff Report

Attachments:

Attachment 1_Original Agreement

Attachment 2_First Amendment

Attachment 3_Second Amendment

Attachment 4_Third Amendment

Attachment 5_Fourth Amendment

A motion was made by Board Member Wright, seconded by Vice Chair

Arnone, Jr., to approve a one-year extension to Agreement No. F001429:

Agreement for Acceptance of Biosolids and Land Application with Gilardi &

Jacobsen Ag Services, Inc., and an associated increase in compensation of

$38,895.00, for a total contract amount not to exceed $219,432.00. The

motion carried by the following vote:

6 -

Yes:

Chair Galvin III, Vice Chair Arnone Jr., Board Member Badenfort,

Board Member Grabill, Board Member Walsh and Board Member

Wright

1 - Board Member Watts

Absent:

6.3

RESOLUTION - BLANKET PURCHASE ORDER NUMBER 161741 - ONE-YEAR

EXTENSION AND INCREASE COMPENSATION, SNF POLYDYNE, INC.

RECOMMENDATION: It is recommended by the Water and Finance Departments

that the Board of Public Utilities, by resolution, authorize the Chair of the Board to

approve a one-year extension with a 5.98% increase to unit price, and increase

compensation to Blanket Purchase Order (BPO) Number 161741 for the supply

and delivery of Clarifloc WE-1452 dewatering polymer for the Laguna Treatment

Plant to SNF Polydyne, Inc., Riceboro, Georgia, in the total amount not to exceed

$295,000.

Staff Report

Attachments:

BPU Resolution 1249

A motion was made by Board Member Wright, seconded by Vice Chair

Arnone, Jr., to approve Item 6.3 - RESOLUTION NO. 1249 ENTITLED

"RESOLUTION OF THE BOARD OF PUBLIC UTILITIES AUTHORIZING THE

APPROVAL OF A ONE-YEAR EXTENSION AND INCREASE

COMPENSATION OF BLANKET PURCHASE ORDER NUMBER 161741 FOR

SUPPLY AND DELIVERY OF CLARIFLOC WE-1452 DEWATERING

POLYMER FOR THE LAGUNA TREATMENT PLANT TO SNF POLYDYNE,

INC." The motion carried by the following vote:

6 -

Yes:

Chair Galvin III, Vice Chair Arnone Jr., Board Member Badenfort,

Board Member Grabill, Board Member Walsh and Board Member

Wright

1 - Board Member Watts

Absent:

7. REPORT ITEMS - NONE.

8. PUBLIC COMMENTS ON NON-AGENDA MATTERS - NONE.

9. REFERRALS - NONE.

10. WRITTEN COMMUNICATION (AND POSSIBLE BOARD DISCUSSION) - NONE.

11. SUBCOMMITTEE REPORTS

Jennifer Burke, Director, reported that the Budget Review

Subcommittee met on March 8 and staff presented an overview of

the Operations & Maintenance and Capital Improvement Program

2021/22 budgets for the Water, Local Wastewater and Regional

Funds, including the proposed allocation to the Regional partners.

She also reported that the Water Conservation Subcommittee met

on March 9 and staff provided an overview of the new requirements

for the 2020 Urban Water Management Plan and Water Shortage

Contingency Plan. Staff also provided an update on Dry Water Year

outreach activities.

12. BOARD MEMBER REPORTS - NONE.

13. DIRECTORS REPORTS

Jennifer Burke, Director, reported on the current dry water year and

the possible declaration of drought. She stated the Technical

Advisory Committee of the Water Advisory Committee will review

and update the water shortage methodology that is utilized by

Sonoma Water and was last updated in 2014.

She informed the Board that filming is underway at the Laguna

Treatment Plant for a series of three short videos highlighting staff

and "behind the scenes" action. The videos will be used while onsite

tours are not possible.