City Council Chamber

City of Santa Rosa

100 Santa Rosa Avenue

Board of Public Utilities

Meeting Minutes - Final

Thursday, April 15, 2021

1:30 PM

1. CALL TO ORDER AND ROLL CALL

Chair Galvin called the meeting to order at approximately 1:30 p.m.

7 -

Present

Chair Daniel Galvin III, Vice Chair William Arnone Jr., Board Member

Lisa Badenfort, Board Member Christopher Grabill, Board Member

Mark Walsh, Board Member Mary Watts, and Board Member Glen

Wright

Legal Counsel Bob Maddow introduced Karen Donovan as the new Assistant City

Attorney who will provide support to Santa Rosa Water and the Board of Public

Utilities. Mr. Maddow and Ms. Donovan made brief remarks to the Board.

2. STATEMENTS OF ABSTENTION BY BOARD MEMBERS

There were no Statements of Abstention from Board Members.

3. STUDY SESSION

3.1

2020 URBAN WATER MANAGEMENT PLAN AND 2020 WATER SHORTAGE

CONTINGENCY PLAN

Staff will present an informational session on the requirements of the California

Urban Water Management Planning Act and the Water Conservation Act of 2009,

including the preparation and submittal of the 2020 Urban Water Management Plan

and the 2020 Water Shortage Contingency Plan. The Board may discuss this item

and give direction to staff.

Staff Report

Attachments:

Presentation (added 4/13/21)

Presenter: Colin Close, Senior Water Resources Planner

4. MINUTES APPROVAL

April 1, 2021 - Regular Meeting Minutes.

4.1

April 1, 2021 - Regular Meeting Minutes (added 4/13/21)

Attachments:

The minutes for April 1, 2021 were received and accepted as

submitted.

5. STAFF BRIEFINGS

5.1

ENGINEERING RESOURCES DIVISION OVERVIEW

The Engineering Resources Division provides planning, engineering and

information technology support in order to enrich the quality of life to our community.

We do this by maintaining and renewing the vital Water infrastructure through

utilization of asset management principles, development of the Capital

Improvement Program and support of private development with customer service,

plan reviews and inspections. The presentation will focus on an overview of the

Division functions and highlight ongoing projects and services. The Board may

discuss this item and give direction to staff.

Presentation (added 4/13/21)

Attachments:

Presenters: Andrew Allen, Supervising Engineer and Jeannine

Sarragossa, Department Information Technology Supervisor

5.2

WATER AND RECYCLED WATER SUPPLY UPDATE

Staff will update the Board on water and recycled water supply issues. The Board

may discuss this item and give direction to staff.

Presentation (added 4/13/21)

Attachments:

Presenters: Peter Martin, Deputy Director - Water Resources and

Emma Walton, Deputy Director - Regional Water Reuse Operations

6. CONSENT ITEMS

6.1

RESOLUTION - FOURTH AMENDMENT - GENERAL SERVICES AGREEMENT

F001686 THATCHER COMPANY OF CALIFORNIA, INC.

RECOMMENDATION: It is recommended by the Water and Finance Departments

that the Board of Public Utilities, by resolution, approve the Fourth Amendment to

General Service Agreement F001686 for a one-year extension with no increase in

contract unit price, and increase in compensation for the supply and delivery of

ferric chloride, as required by the Laguna Treatment Plant, with Thatcher Company

of California, Inc., Downey, California, in the amount of $388,476, for a cumulative

total not to exceed $1,239,833.82.

Staff Report

Attachments:

BPU Resolution No. 1250

A motion was made by Board Member Wright, seconded by Vice Chair

Arnone, Jr., to approve Item 6.1 - RESOLUTION NO. 1250 ENTITLED

"RESOLUTION OF THE BOARD OF PUBLIC UTILITIES AUTHORIZING THE

APPROVAL OF THE FOURTH AMENDMENT TO GENERAL SERVICES

AGREEMENT F001686 FOR FERRIC CHLORIDE DELIVERY SERVICES

WITH THATCHER COMPANY OF CALIFORNIA, INC." The motion carried by

the following vote:

7 -

Yes:

Chair Galvin III, Vice Chair Arnone Jr., Board Member Badenfort,

Board Member Grabill, Board Member Walsh, Board Member Watts

and Board Member Wright

6.2

MOTION - AB 1434 (FRIEDMAN) INDOOR RESIDENTIAL WATER USE

STANDARDS-LETTER OF OPPOSITION

RECOMMENDATION: It is recommended by Santa Rosa Water that the Board, by

motion, make a recommendation to City Council that they authorize the Mayor to

sign a letter opposing AB 1434 (Friedman): Indoor Residential Water Use

Standards.

Staff Report

Attachments:

Attachment 1_Draft Letter of Opposition

Attachment 2_AB 1434

A motion was made by Board Member Wright, seconded by Vice Chair

Arnone, Jr., to make a recommendation to City Council that they authorize

the Mayor to sign a letter opposing AB 1434 (Friedman): Indoor Residential

Water Use Standards. The motion carried by the following vote:

7 -

Yes:

Chair Galvin III, Vice Chair Arnone Jr., Board Member Badenfort,

Board Member Grabill, Board Member Walsh, Board Member Watts

and Board Member Wright

7. REPORT ITEMS

7.1

REPORT - FY 2021/22 WATER AND LOCAL WASTEWATER OPERATIONS

AND MAINTENANCE AND CAPITAL IMPROVEMENT BUDGETS -

RECOMMENDATION TO CITY COUNCIL

BACKGROUND: Santa Rosa Water manages the City of Santa Rosa’s water and

wastewater enterprise funds under the general policy authority and direction of the

Board of Public Utilities (BPU) per the City Charter. The BPU annually

recommends a proposed fiscal year water and local wastewater budget to the City

Council to be included in the annual City budget adoption.

RECOMMENDATION: It is recommended by Santa Rosa Water staff and the

Board of Public Utilities Budget Subcommittee that the Board of Public Utilities, by

resolution, recommend that the City Council approve the Fiscal Year 2021/22

Water Fund and Local Wastewater Fund operation, maintenance and capital

expenditure appropriation requests.

Staff Report

Attachments:

BPU Resolution No. 1251

Presentation (added 4/13/21)

Presenter: Kimberly Zunino, Deputy Director - Water Administration

A motion was made by Vice Chair Arnone, Jr., seconded by Board Member

Walsh, to approve Item 7.1 - RESOLUTION NO. 1251 ENTITLED

"RESOLUTION OF THE BOARD OF PUBLIC UTILITIES RECOMMENDING

THAT THE SANTA ROSA CITY COUNCIL APPROVE THE PROPOSED

FISCAL YEAR 2021/22 SANTA ROSA WATER OPERATING, MAINTENANCE

AND CAPITAL IMPROVEMENT BUDGETS FOR THE WATER FUND AND

THE LOCAL WASTEWATER FUND." The motion carried by the following

vote:

7 -

Yes:

Chair Galvin III, Vice Chair Arnone Jr., Board Member Badenfort,

Board Member Grabill, Board Member Walsh, Board Member Watts

and Board Member Wright

7.2

REPORT - FY2021/22 REGIONAL WATER REUSE SYSTEM OPERATING AND

MAINTENANCE, CAPITAL IMPROVEMENT, AND DEBT SERVICE BUDGET

AND ALLOCATION OF COSTS - RECOMMENDATION TO CITY COUNCIL

BACKGROUND: The Regional Water Reuse System, managed by the Santa Rosa

Water serves five member agencies (Santa Rosa, Rohnert Park, Sebastopol,

Cotati, and the Sonoma County South Park Sanitation District, each hereinafter

referred to as “User Agency” or collectively as “User Agencies”). The Operating

Agreement (Agreement) between the User Agencies requires that Santa Rosa

Water annually prepare a Preliminary Budget and Allocation of Costs for the

Regional Water Reuse System and notify the User Agencies of these costs by May

1st of each year. The Board annually recommends the proposed fiscal year

Preliminary Budget and Allocation of Costs for the Regional Water Reuse System

to the City Council to be included in the annual City budget adoption.

The Regional Operations and Maintenance (O&M) Fund budget request is

$35,984,777, the Regional cash-funded Capital Improvement Program (CIP) is

$8,000,000 and the Regional debt service due is $24,647,974.

RECOMMENDATION: It is recommended by Santa Rosa Water Staff, the

Subregional Technical Advisory Committee, and the Board of Public Utilities

Budget Subcommittee that the Board of Public Utilities, by resolution, recommend

that the City Council approve the Preliminary 2021/22 Regional Water Reuse

System Operating and Maintenance, Capital Improvement, and Debt Service

Budget and Allocation of Costs for the purpose of notifying the participating

Regional Water Reuse User Agencies of their allocation of such costs by May 1,

2021.

Staff Report

Attachments:

BPU Resolution No. 1252

Presentation (added 4/13/21)

Presenter: Kimberly Zunino, Deputy Director - Water Administration

A motion was made by Board Member Watts, seconded by Board Member

Walsh, to approve Item 7.2 - RESOLUTION NO. 1252 ENTITLED

"RESOLUTION OF THE BOARD OF PUBLIC UTILITIES RECOMMENDING

THAT THE SANTA ROSA CITY COUNCIL APPROVE THE PRELIMINARY

FISCAL YEAR 2021/22 REGIONAL WATER REUSE SYSTEM OPERATING

AND MAINTENANCE, CAPITAL IMPROVEMENT AND DEBT SERVICE

BUDGET AND THE PROPOSED ALLOCATION OF COSTS." The motion

carried by the following vote:

7 -

Yes:

Chair Galvin III, Vice Chair Arnone Jr., Board Member Badenfort,

Board Member Grabill, Board Member Walsh, Board Member Watts

and Board Member Wright

8. PUBLIC COMMENTS ON NON-AGENDA MATTERS - NONE.

9. REFERRALS - NONE.

10. WRITTEN COMMUNICATION (AND POSSIBLE BOARD DISCUSSION) - NONE.

11. SUBCOMMITTEE REPORTS

Board Member Watts reported the Water Conservation

Subcommittee met on April 6, 2021. Staff provided an update on

the Urban Water Management Plan (UWMP) which will be presented

to the City Council in Study Session on April 27, 2021. Staff also

provided information on activities for Water Awareness Month (May)

and a grant opportunity from the U.S. Bureau of Reclamation. The

subcommittee reviewed and approved the recipients of this year's

Water-Use Efficiency Awards.

12. BOARD MEMBER REPORTS - NONE.

13. DIRECTORS REPORTS

Jennifer Burke, Director, announced the third and final video in the

Value of Water campaign has been released and is entitled, "Our

Water Story and Investing in Our Infrastructure." She shared that

FEMA reimbursements for all Water projects has been requested

and approximately $5.6 million has been received, so far. She

acknowledged the work of staff on the Cityworks implementation

and noted it is ensuring people and processes are in place to

optimize and maintain the City's assets. She announced the

Farmers Lane Wells were started at the beginning of April and are

currently at peak production.

14. ADJOURNMENT OF MEETING

Chair Galvin adjourned the meeting at 3:37 p.m. The next regular

meeting of the Board of Public Utilities is scheduled for May 6,

2021.

Approved on: May 6, 2021

______/S/________________

Roberta Atha, Recording Secretary