City Council Chamber

City of Santa Rosa

100 Santa Rosa Avenue

Board of Public Utilities

Meeting Minutes - Final

Thursday, May 6, 2021

1:30 PM

1. CALL TO ORDER AND ROLL CALL

Chair Galvin called the meeting to order at approximately 1:30 p.m.

5 -

Present

Chair Daniel Galvin III, Board Member Lisa Badenfort, Board Member

Christopher Grabill, Board Member Mark Walsh, and Board Member

Glen Wright

2 - Vice Chair William Arnone Jr., and Board Member Mary Watts

Absent

Chair Galvin announced the agenda would be re-ordered due to some issues

with Board Member availability.

7. REPORT ITEMS

7.1

REPORT - REQUESTING COMMUNITY-WIDE 20% REDUCTION OF WATER

USE THROUGH VOLUNTARY WATER CONSERVATION MEASURES -

RECOMMENDATION TO CITY COUNCIL

BACKGROUND: The Russian River Watershed is experiencing record low rainfall

and extremely dry conditions for the second year in a row. Santa Rosa Water

purchases approximately 95% of our water supply from Sonoma Water. Sonoma

Water’s two reservoirs, Lake Mendocino and Lake Sonoma, are at the lowest

levels ever recorded for this time of year. On April 21, 2021, the Governor of

California declared a drought emergency in Sonoma and Mendocino Counties

related to the existing conditions in the Russian River Watershed. On May 3, 2021

the Water Advisory Committee to Sonoma Water adopted a resolution requesting

the Sonoma Water Contractors voluntarily reduce water use by 20% over 2020

levels. Santa Rosa Water continues to participate in a regional outreach campaign

to increase water use efficiency awareness and help customers achieve water

savings.

RECOMMENDATION: It is recommended by Santa Rosa Water staff that the

Board of Public Utilities, by resolution, recommend that the City Council adopt a

resolution requesting water customers reduce their water use by 20% through

voluntary conservation measures.

Staff Report

Attachments:

Attachment 1_WAC Draft Resolution

BPU Resolution 1255

Presentation (added 5/5/21)

Presenter: Peter Martin, Deputy Director - Water Resources

A motion was made by Board Member Wright, seconded by Board Member

Badenfort, to approve Item 7.1 - RESOLUTION NO. 1255 ENTITLED

"RESOLUTION OF THE BOARD OF PUBLIC UTILITIES RECOMMENDING

THAT THE COUNCIL OF THE CITY OF SANTA ROSA REQUEST

CUSTOMERS REDUCE WATER USE BY 20% THROUGH VOLUNTARY

CONSERVATION MEASURES." The motion carried by the following vote:

5 -

Yes:

Chair Galvin III, Board Member Badenfort, Board Member Grabill,

Board Member Walsh and Board Member Wright

2 - Vice Chair Arnone Jr. and Board Member Watts

Absent:

2. STATEMENTS OF ABSTENTION BY BOARD MEMBERS

There were no Statements of Abstention from Board Members.

6. CONSENT ITEMS

6.1

RESOLUTION - APPROVAL - FOURTH AMENDMENT TO GENERAL

SERVICES AGREEMENT F001673 LANDSCAPE MAINTENANCE SERVICES

RECOMMENDATION: It is recommended by the Finance and Water Departments

that the Board of Public Utilities, by resolution, approve the Fourth Amendment to

General Service Agreement F001673 for a one-year extension with a 3% increase

in unit cost, adding, changing, and removing locations, and increasing

compensation with New Image Landscape Company, Fremont, California, to

provide landscape maintenance services, as required by the Water Department,

for the total amount not to exceed $340,000, for a cumulative total not to exceed

$1,406,840.

Staff Report

Attachments:

BPU Resolution 1253

Exhibit A_Fourth Amendment

A motion was made by Board Member Wright, seconded by Board Member

Walsh, to approve Item 6.1 - RESOLUTION NO. 1253 ENTITLED

"RESOLUTION OF THE BOARD OF PUBLIC UTILITIES APPROVING THE

FOURTH AMENDMENT TO GENERAL SERVICES AGREEMENT F001673

WITH NEW IMAGE LANDSCAPING COMPANY." The motion carried by the

following vote:

5 -

Yes:

Chair Galvin III, Board Member Badenfort, Board Member Grabill,

Board Member Walsh and Board Member Wright

2 - Vice Chair Arnone Jr. and Board Member Watts

Absent:

6.2

RESOLUTION - RESOLUTION OF THE BOARD OF PUBLIC UTILITIES

APPROVING THE ACQUISITION OF 7700-7750 LAKEVILLE HWY AND LEASE

BACK OF 13.6 ACRES, DELEGATION OF SIGNING AUTHORITY TO THE

ASSISTANT CITY MANAGER OVER THE OPERATIONS PORTFOLIO AND

ADOPTION OF A MITIGATION MONITORING PROGRAM

RECOMMENDATION: It is recommended by the Real Estate Manager and Water

Department that the Board of Public Utilities, by resolution, approve the acquisition

of 7700-7750 Lakeville Hwy and concurrent lease back of 13.6 acres more or less,

delegate signing authority to the Assistant City Manager over the Operations

Portfolio and adopt a Mitigation Monitoring Program.

Staff Report

Attachments:

BPU Resolution 1254

Exhibit A_Mitigated Negative Declaration

Exhibit B_Mitigation Monitoring Program

Exhibit C_Lease Agreement

A motion was made by Board Member Wright, seconded by Board Member

Walsh, to approve Item 6.2 - RESOLUTION NO. 1254 ENTITLED

"RESOLUTION OF THE BOARD OF PUBLIC UTILITIES APPROVING THE

ACQUISITION OF 7700-7750 LAKEVILLE HWY FOR BIOSOLID LAND

APPLICATION AND LEASE BACK OF 13.6 ACRES TO SELLER,

DELEGATING SIGNING AUTHORITY TO THE ASSISTANT CITY MANAGER

OVER THE OPERATIONS PORTFOLIO AND ADOPTING A MITIGATION

MONITORING PROGRAM." The motion carried by the following vote:

5 -

Yes:

Chair Galvin III, Board Member Badenfort, Board Member Grabill,

Board Member Walsh and Board Member Wright

2 - Vice Chair Arnone Jr. and Board Member Watts

Absent:

14. ANNOUNCEMENT OF CLOSED SESSION ITEM(S) AND ADJOURNMENT TO

CLOSED SESSION

At 2:01 p.m., Assistant City Attorney Donovan announced the

Closed Session item.

14.1

CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION

(Paragraph (1) of subdivision (d) of Government Code Section 54956.9)

Name of Cases: In the Matter of the City of Santa Rosa’s Petition for Review of

Action and Failure to Act by the California Regional Water Quality Control Board,

North Coast Region, in Adopting Order No. R1-2020-0012 California State Water

Resources Control Board, Water Quality Petition A-XXXX (not yet assigned, filed

Sept. 18, 2020); and In the Matter of the City of Santa Rosa’s Petition for Review of

Action and Failure to Act by the California Regional Water Quality Control Board,

North Coast Region, in Adopting Resolution No. R1-2018-0025 California State

Water Resources Control Board Water Quality Petition No. A-2605.

Meeting went into Recess

Meeting Reconvened

15. ADJOURN TO OPEN SESSION AND ANNOUNCEMENT OF CLOSED SESSION

ACTION, IF ANY

At 2:23 p.m., Assistant City Attorney Donovan stated there were no

reportable items from the Closed Session.

3. STUDY SESSION

3.1

2021 DEMAND FEE UPDATE - RECOMMENDATION TO CITY COUNCIL

Water and wastewater demand fees, which are one-time fees charged for new

development, are updated periodically to adjust the fees based on current water

and wastewater system valuation and customer usage. The last update was in

2014. In 2020, Santa Rosa Water worked with The Reed Group, Inc. to update the

Water and Wastewater Demand Fee Study and develop a new fee schedule. The

study session will provide an overview of the 2021 Demand Fee update.

Attachment 1_Demand Fee Report

Presentation

Attachments:

Presenters: Kimberly Zunino, Deputy Director - Water Administration

and Bob Reed, The Reed Group, Inc.

4. MINUTES APPROVAL

April 15, 2021 - Regular Meeting Minutes.

4.1

April 15, 2021 - Regular Meeting Minutes

Attachments:

The minutes for April 15, 2021 were received and accepted as

submitted.

5. STAFF BRIEFINGS

5.1

WATER ADMINISTRATION DIVISION OVERVIEW

The Administration Division supports Santa Rosa Water’s financial stability goals

as well as providing regulatory compliance monitoring and input. The division

develops, tracks and maintains all budgets, revenues and expenditures for the

entire department and provides regular updates to the Board of Public Utilities and

other stakeholders. In addition, they monitor proposed and implemented legislation

and regulations through actively participating in regional discussions and

committees and state and national associations that develop consistent input to

regulators and provide direction on compliance. The presentation will provide an

overview of the work performed by this division. The Board may discuss this item

and give direction to staff.

Presentation (added 5/5/21)

Attachments:

Presenter: Kimberly Zunino, Deputy Director - Water Administration

5.2

RECYCLED WATER SUPPLY UPDATE

Staff will update the Board on recycled water supply issues. The Board may

discuss this item and give direction to staff.

Presentation (added 5/5/21)

Attachments:

Presenter: Emma Walton, Deputy Director - Regional Water Reuse

Operations

(Board Member Walsh left the meeting at approximately 3:00 p.m.)

8. PUBLIC COMMENTS ON NON-AGENDA MATTERS

NONE.

9. REFERRALS - NONE.

10. WRITTEN COMMUNICATION (AND POSSIBLE BOARD DISCUSSION) - NONE.

11. SUBCOMMITTEE REPORTS

Board Member Grabill reported the Water Conservation

Subcommittee met on May 4 and staff provided an overview of

current drought and regional water supply conditions along with a

proposed request for community-wide 20% voluntary water

conservation. The subcommittee unanimously recommended the

request to the Board.

Board Member Wright reported the Budget Review Subcommittee

met on April 19. Staff provided a review of the Water and

Wastewater Demand Fee Study along with a request for a

recommendation to the Board, which the subcommittee unanimously

supported.

12. BOARD MEMBER REPORTS

Board Member Grabill reported that Chair Galvin appointed him to

the review panel for Kelly Farm Mitigation Bank proposals and a

recommendation will be coming to the Board at a future meeting.

13. DIRECTORS REPORTS

Jennifer Burke, Director, reported this is the first winter when

biosolids have not been composted at the Regional facility. More

than 10,000 wet tons were delivered to Lystek and, as part of the

revenue cost-sharing agreement, the department received payment

of $500.00.

16. ADJOURNMENT OF MEETING

Chair Galvin adjourned the meeting at 3:15 p.m. The next regular

meeting of the Board of Public Utilities is scheduled for May 20,

2021.