Hybrid - See Agenda for

Participation Information

City Council Chamber

100 Santa Rosa Avenue

City of Santa Rosa

Board of Public Utilities

Meeting Minutes - Final

Thursday, September 16, 2021

1:30 PM

1. CALL TO ORDER AND ROLL CALL

Chair Galvin called the meeting to order at approximately 1:30 p.m.

7 -

Present

Chair Daniel Galvin III, Vice Chair William Arnone Jr., Board Member

Lisa Badenfort, Board Member Christopher Grabill, Board Member

Mark Walsh, Board Member Mary Watts, and Board Member Glen

Wright

2. STATEMENTS OF ABSTENTION BY BOARD MEMBERS

There were no Statements of Abstention from Board Members.

3. STUDY SESSION - NONE.

4. MINUTES APPROVAL

September 2, 2021 - Regular Meeting Minutes.

4.1

September 2, 2021 - Regular Meeting Minutes

Attachments:

The minutes for September 2, 2021 were received and accepted as

submitted.

5. STAFF BRIEFINGS

5.1

WATER SUPPLY UPDATE

Staff will update the Board on water supply issues. The Board may discuss this

item and give direction to staff.

Presentation (added 9/15/21)

Attachments:

Presenter: Peter Martin, Deputy Director - Water Resources

6. CONSENT ITEMS

6.1

RESOLUTION - WAIVER OF COMPETITIVE PROCESS AND SOLE SOURCE

AWARD FOR LANDUSTRIE ARCHIMEDES SCREW PUMP PARTS AND

TECHNICAL SERVICES WITH EPIC INTERNATIONAL, INC., ASHLAND, VA

RECOMMENDATION: It is recommended by the Water and Finance Departments

that the Board of Public Utilities, by resolution, waive competitive bidding and

authorize the award of a sole source Purchase Order (PO) for Landustrie

Archimedes screw pumps, unit parts, and technical services to EPIC

INTERNATIONAL, Inc., Ashland, VA, in the amount not to exceed $340,787.58.

Staff Report

Attachments:

Attachment 1_Proposal

BPU Resolution No. 1270

A motion was made by Board Member Watts, seconded by Board Member

Walsh, to approve Item 6.1 - RESOLUTION NO. 1270 ENTITLED

"RESOLUTION OF THE BOARD OF PUBLIC UTILITIES AUTHORIZING A

WAIVER OF COMPETITIVE PROCESS AND AWARD OF A SOLE SOURCE

PURCHASE ORDER FOR LANDUSTRIE ARCHIMEDES SCREW PUMP

PARTS AND TECHNICAL SERVICE TO EPIC INTERNATIONAL, INC.,

ASHLAND, VA." The motion carried by the following vote:

7 -

Yes:

Chair Galvin III, Vice Chair Arnone Jr., Board Member Badenfort,

Board Member Grabill, Board Member Walsh, Board Member Watts

and Board Member Wright

6.2

RESOLUTION - FIRST AMENDMENT TO BLANKET PURCHASE ORDER

165147 WITH CUMMINS, INC. FOR PURCHASE OF MISCELLANEOUS PARTS

AND TECHNICAL SERVICE

RECOMMENDATION: It is recommended by the Water and Finance Departments

that the Board of Public Utilities, by resolution, amend Blanket Purchase Order

(BPO) 165147 with Cummins, Inc., Irvine, California, for the purchase of

miscellaneous parts and technical service for the combined heat and power

engines in the amount not to exceed $400,000, for a total contract amount not to

exceed $500,000.

Staff Report

Attachments:

Attachment 1_Cummins Pricing

BPU Resolution No. 1271

A motion was made by Board Member Watts, seconded by Board Member

Walsh, to approve Item 6.2 - RESOLUTION NO. 1271 ENTITLED

"RESOLUTION OF THE BOARD OF PUBLIC UTILITIES AUTHORIZING A

FIRST AMENDMENT TO BLANKET PURCHASE ORDER 165147 WITH

CUMMINS, INC., IRVINE, CA FOR PURCHASE OF MISCELLANEOUS

PARTS AND TECHNICAL SERVICE." The motion carried by the following

vote:

7 -

Yes:

Chair Galvin III, Vice Chair Arnone Jr., Board Member Badenfort,

Board Member Grabill, Board Member Walsh, Board Member Watts

and Board Member Wright

6.3

RESOLUTION - WAIVER OF COMPETITIVE PROCESS AND SOLE SOURCE

AWARD FOR WASHER/COMPACTOR PARTS WITH OVIVO USA, LLC

RECOMMENDATION: It is recommended by the Water and Finance Departments

that the Board of Public Utilities, by resolution, waive competitive bidding and

authorize the award of a sole source Purchase Order (PO) for screening

washer/compactor unit parts to OVIVO USA, LLC, Salt Lake City, Utah, in the

amount not to exceed $314,882.70.

Staff Report

Attachments:

Attachment 1_Ovivo Pricing

BPU Resolution No. 1272

A motion was made by Board Member Watts, seconded by Board Member

Walsh, to approve Item 6.3 - RESOLUTION NO 1272 ENTITLED

"RESOLUTION OF THE BOARD OF PUBLIC UTILITIES AUTHORIZING A

WAIVER OF COMPETITIVE PROCESS AND AWARD OF A SOLE SOURCE

PURCHASE ORDER FOR WASHER/COMPACTOR UNIT PARTS TO OVIVO

USA, LLC, SALT LAKE CITY, UTAH." The motion carried by the following

vote:

7 -

Yes:

Chair Galvin III, Vice Chair Arnone Jr., Board Member Badenfort,

Board Member Grabill, Board Member Walsh, Board Member Watts

and Board Member Wright

7. REPORT ITEMS

7.1

REPORT - PROJECT WORK ORDER AMENDMENT NO. 3 APPROVAL -

PROFESSIONAL ENGINEERING SERVICES FOR THE LAGUNA TREATMENT

PLANT DISINFECTION IMPROVEMENTS

BACKGROUND: Ultraviolet light (UV) is the primary disinfection process for the

Laguna Treatment Plant (LTP). In 2012, the State Water Resources Control Board

Division of Drinking Water (DDW) re-evaluated and subsequently de-rated the

disinfection system capacity from 67 million gallons per day (MGD) to 48.5 MGD,

creating a disinfection deficiency under some wet weather conditions. The UV

system has been operating over 20 years and is beyond its useful service life.

Plant staff must provide greater resources to address disinfection system

limitations such as periodic UV under-dose, coliform exceedance, and cleaning

frequency issues.

Santa Rosa Water staff, in conjunction with consultants and industry experts,

determined the UV system needed to be replaced and in 2016, a Project Work

Order (PWO) was awarded to Carollo Engineers, Inc to provide professional

engineering services for the design of the new UV system. Due to several design

changes and overall project delays, a third amendment to the PWO is needed to

incorporate design modifications and complete the final construction contract

documents.

RECOMMENDATION: It is recommended by the Santa Rosa Transportation and

Public Works Department and the Contract Review Subcommittee that the Board

of Public Utilities, by motion, approve Amendment No. 3 to Project Work Order No.

A010014-2011-09 under the Master Professional Services Agreement with Carollo

Engineers, Inc. of Walnut Creek to provide Professional Engineering Services for

the Laguna Treatment Plant Disinfection Improvements Project in the amount of

$750,000 for a total contract amount not to exceed $7,269,386.

Staff Report

Attachments:

Attachment 1_Carollo Scope-Fee

Presentation (added 9/14/21)

Presenter: Tracy Duenas, Supervising Engineer

A motion was made by Board Member Walsh, seconded by Board Member

Grabill, to approve Amendment No. 3 to Project Work Order No.

A010014-2011-09 under the Master Professional Services Agreement with

Carollo Engineers, Inc. of Walnut Creek to provide Professional

Engineering Services for the Laguna Treatment Plant Disinfection

Improvements Project in the amount of $750,000 for a total contract amount

not to exceed $7,269,386. The motion carried by the following vote:

7 -

Yes:

Chair Galvin III, Vice Chair Arnone Jr., Board Member Badenfort,

Board Member Grabill, Board Member Walsh, Board Member Watts

and Board Member Wright

8. PUBLIC COMMENTS ON NON-AGENDA MATTERS

NONE.

9. REFERRALS - NONE.

10. WRITTEN COMMUNICATION (AND POSSIBLE BOARD DISCUSSION) - NONE.

11. SUBCOMMITTEE REPORTS

Board Member Watts reported the Water Conservation

Subcommittee met on September 14, 2021. Staff provided an

update on Santa Rosa's progress on meeting the 20% mandatory,

community-wide conservation target sharing that water use is down

approximately 22% from last year. Staff also provided a

comprehensive update on existing and future drought response

efforts, including water-use efficiency program implementation and

community outreach. Staff reported on the high call volume and

program participation along with use of Advanced Metering

Infrastructure (AMI) to assist customers in reducing their water use.

12. BOARD MEMBER REPORTS

NONE.

13. DIRECTORS REPORTS

Jennifer Burke, Director, reported the City Council recently

approved the rezoning of property at 1225 Fulton Road to Rural

Residential which will allow continued operation of the child care

facility through the term of the current ten-year lease. The Water

Department purchased the property approximately two years ago

and it will be the future site of a sewer lift station. Staff continues to

work with the operators of the child care facility to ensure

accessibility for the lift station construction within the next 10 years.

Director Burke stated the Water Advisory Committee (WAC) met on

September 13 and unanimously approved an alternate water

shortage allocation methodology which includes local supply

conditions, water conservation implementation and demand

hardening. The WAC also recommended the Sonoma Water Board

of Directors approve and make this the ongoing methodology for

water contractors and other customers of Sonoma Water. It will be

used for the remainder of the drought beginning in November. The

Board of Directors adopted the new methodology at its meeting on

September 14.

14. ADJOURNMENT OF MEETING

Chair Galvin adjourned the meeting at 2:25 p.m. The next regular

meeting of the Board of Public Utilities is scheduled for October 7,

2021.

Approved on: October 7, 2021

_________/S/_____________

Roberta Atha, Recording Secretary