Hybrid - See Agenda for  
Participation Information  
City Council Chamber  
100 Santa Rosa Avenue  
City of Santa Rosa  
Board of Public Utilities  
Meeting Minutes - Final  
Thursday, October 21, 2021  
1:30 PM  
1. CALL TO ORDER AND ROLL CALL  
Chair Galvin called the meeting to order at approximately 1:30 p.m.  
6 -  
Present  
Chair Daniel Galvin III, Vice Chair William Arnone Jr., Board Member  
Lisa Badenfort, Board Member Christopher Grabill, Board Member  
Mark Walsh, and Board Member Glen Wright  
1 - Board Member Mary Watts  
Absent  
2. STATEMENTS OF ABSTENTION BY BOARD MEMBERS  
NONE.  
3. STUDY SESSION - NONE.  
4. MINUTES APPROVAL  
October 7, 2021 - Regular Meeting Minutes.  
4.1  
October 7, 2021 - Regular Meeting Minutes  
Attachments:  
The minutes for October 7, 2021 were received and accepted as  
submitted.  
5. STAFF BRIEFINGS  
5.1  
VIRTUAL WATER REUSE TOUR  
Staff will share the latest information about the launch of Santa Rosa Water's Virtual  
Water Reuse Tour. Using video, Santa Rosa Water has captured the people, the  
infrastructure, and the environmental stewardship that are necessary to recycle and  
beneficially reuse recycled water and biosolids. This video will be accessible online  
and used to educate our community about the value of recycling and reusing water.  
The Board may discuss this item and give direction to staff.  
Presentation (added 10/20/21)  
Attachments:  
Presenter: Elise Howard, Communications Coordinator  
5.2  
LEETE AND CARLEY/PETER SPRINGS GROUNDWATER WELLS UPDATE  
Staff will update the Board on two groundwater well rehabilitation studies currently  
underway at the existing Leete Well and at the existing Carley & Peter Springs  
Wells. The Board may discuss this item and give direction to staff.  
Presentation (added 10/20/21)  
Attachments:  
Presenter: Andrew Allen, Interim Deputy Director - TPW/CPE  
5.3  
WATER SUPPLY UPDATE  
Staff will update the Board on water supply issues. The Board may discuss this  
item and give direction to staff.  
Presentation (added 10/20/21)  
Attachments:  
Presenter: Peter Martin, Deputy Director - Water Resources  
6. CONSENT ITEMS  
6.1  
RESOLUTION - APPROVAL TO AMEND BLANKET PURCHASE ORDER  
165125 WITH THATCHER COMPANY OF CALIFORNIA, INC. TO ADD FUNDS IN  
THE AMOUNT OF $150,000 FOR A TOTAL NOT TO EXCEED $250,000  
RECOMMENDATION: It is recommended by the Water and Finance Departments  
that the Board of Public Utilities, by resolution, amend Blanket Purchase Order  
(BPO) 165125 with Thatcher Company of California, Inc. to add funds in the amount  
of $150,000 for a total not to exceed $250,000.  
Staff Report  
Attachments:  
Attachment 1_Price Quote  
BPU Resolution No. 1273  
A motion was made by Board Member Wright, seconded by Board Member  
Badenfort, to approve Item 6.1 - RESOLUTION NO. 1273 ENTITLED  
"RESOLUTION OF THE BOARD OF PUBLIC UTILITIES AUTHORIZING AN  
AMENDMENT TO BLANKET PURCHASE ORDER 165125 WITH THATCHER  
COMPANY OF CALIFORNIA, INC. TO ADD FUNDS IN THE AMOUNT OF  
$150,000 FOR A TOTAL NOT TO EXCEED $250,000." The motion carried by  
the following vote:  
6 -  
Yes:  
Chair Galvin III, Vice Chair Arnone Jr., Board Member Badenfort,  
Board Member Grabill, Board Member Walsh and Board Member  
Wright  
1 - Board Member Watts  
Absent:  
7. REPORT ITEMS  
7.1  
REPORT - CONTRACT AWARD - REQUEST FOR CHANGE- OF- SCOPE  
CHANGE ORDER- EMERGENCY WELL PUMP STATION - A PLACE TO PLAY  
BACKGROUND: During project construction, the results of routine well water quality  
sampling and analysis revealed arsenic levels that exceeded drinking water  
standards (also referred to as maximum contamination levels or MCLs). Based on  
these results, additional arsenic removal treatment is recommended as part of the  
project. This change order would provide additional funds and allow Team Ghilotti,  
Inc. (TGI) to implement design revisions necessary to reduce arsenic levels in  
groundwater to below MCLs.  
RECOMMENDATION: It is recommended by the Water and Transportation and  
Public Works Departments that the Board of Public Utilities, by motion, approve a  
Change-of-Scope contract change order to include an arsenic removal treatment  
process for Construction Contract No. C01965 with Team Ghilotti, Inc., of  
Petaluma, California (TGI) by $870,369.00, and authorize a total contract amount,  
including a 10% contingency, of $3,035,618.94.  
Staff Report  
Attachments:  
Presentation (added 10/20/21)  
Presenter: Erich Rauber, Supervising Engineer  
A motion was made by Vice Chair Arnone, Jr., seconded by Board Member  
Walsh, to approve a Change-of-Scope contract change order to include an  
arsenic removal treatment process for Construction Contract No. C01965  
with Team Ghilotti, Inc., of Petaluma, California (TGI) by $870,369.00, and  
authorize a total contract amount, including a 10% contingency, of  
$3,035,618.94. The motion carried by the following vote:  
6 -  
Yes:  
Chair Galvin III, Vice Chair Arnone Jr., Board Member Badenfort,  
Board Member Grabill, Board Member Walsh and Board Member  
Wright  
1 - Board Member Watts  
Absent:  
8. PUBLIC COMMENTS ON NON-AGENDA MATTERS  
NONE.  
9. REFERRALS - NONE.  
10. WRITTEN COMMUNICATION (AND POSSIBLE BOARD DISCUSSION) - NONE.  
11. SUBCOMMITTEE REPORTS  
NONE.  
12. BOARD MEMBER REPORTS  
NONE.  
13. DIRECTORS REPORTS  
Jennifer Burke, Director, reported that a final report and sampling  
results for Per and polyfluoralkyl substances (PFAS) was recently  
submitted to the State Water Resources Control Board. The State  
Board issued an order in July 2020 requiring all publicly-owned  
treatment works to investigate wastewater and biosolids for the  
presence of PFAS (also referred to as "Forever Chemicals") which  
are measured in parts per trillion. Sampling found PFAS present in  
influent, effluent and biosolid samples and staff anticipates the  
reports from treatment plants across the State will result in some  
type of regulatory rule-making in the future.  
Director Burke reported that Engineering staff from the Water and  
Transportation and Public Works departments, along with Caltrans  
and local consulting firms, attended a workshop sponsored by the  
Engineering Contractors Association (ECA). The workshop was held  
to identify whether there is a problem with backlogged projects  
related to roads and utilities projects in the City of Santa Rosa and to  
explore and collaborate to improve the process for getting projects  
out on the street. Staff will follow-up with the ECA on specific topics  
in the future.  
Director Burke shared that October 21, 2021 is "Imagine a Day  
Without Water." It is a national day of action to raise awareness  
about the value of water and the infrastructure that provides this  
valuable resource.  
14. ADJOURNMENT OF MEETING  
Chair Galvin adjourned the meeting at 2:14 p.m. The next regular  
meeting of the Board of Public Utilities is scheduled for November  
4, 2021.  
Approved on: November 4, 2021  
_________/S/_____________  
Roberta Atha, Recording Secretary