Hybrid - See Agenda for  
Participation Information  
City Council Chamber  
100 Santa Rosa Avenue  
City of Santa Rosa  
Board of Public Utilities  
Meeting Minutes - Final  
Thursday, November 18, 2021  
1:30 PM  
1. CALL TO ORDER AND ROLL CALL  
Chair Galvin called the meeting to order at approximately 1:30 p.m.  
Board Member Watts joined the meeting at 1:36 p.m.  
7 -  
Present  
Chair Daniel Galvin III, Vice Chair William Arnone Jr., Board Member  
Lisa Badenfort, Board Member Christopher Grabill, Board Member  
Mark Walsh, Board Member Mary Watts, and Board Member Glen  
Wright  
2. STATEMENTS OF ABSTENTION BY BOARD MEMBERS  
There were no Statements of Abstention from Board Members.  
3. STUDY SESSION - NONE.  
4. MINUTES APPROVAL  
November 4, 2021 - Regular Meeting Minutes.  
4.1  
November 4, 2021 - Regular Meeting Minutes  
Attachments:  
The minutes for November 4, 2021 were received and accepted as  
submitted.  
5. STAFF BRIEFINGS  
5.1  
WATER SUPPLY UPDATE  
Staff will update the Board on water supply issues. The Board may discuss this  
item and give direction to staff.  
Presentation (added 11/16/21)  
Attachments:  
Presenter: Peter Martin, Deputy Director - Water Resources  
6. CONSENT ITEMS  
6.1  
MOTION - FIRST AMENDMENT TO PROFESSIONAL SERVICES AGREEMENT  
NUMBER F001315 WITH ACCELERATED TECHNOLOGIES LABORATORIES,  
INC.  
RECOMMENDATION: It is recommended by the Water Department that the Board  
of Public Utilities, by motion, approve the First Amendment to Professional  
Services Agreement number F001315 for Laboratory Information Management  
System (LIMS) service with Accelerated Technology Laboratories Inc.  
Staff Report  
Attachments:  
Attachment 1_ATL Amendment  
A motion was made by Vice Chair Arnone, Jr., seconded by Board Member  
Grabill, to approve the First Amendment to Professional Services  
Agreement number F001315 for Laboratory Information Management  
System (LIMS) service with Accelerated Technology Laboratories Inc. The  
motion carried by the following vote:  
7 -  
Yes:  
Chair Galvin III, Vice Chair Arnone Jr., Board Member Badenfort,  
Board Member Grabill, Board Member Walsh, Board Member Watts  
and Board Member Wright  
7. REPORT ITEMS  
7.1  
REPORT - AMENDED 2020 WATER SHORTAGE CONTINGENCY PLAN  
(continued from November 4, 2021)  
BACKGROUND: In conformance with the Urban Water Management Planning Act  
(Act), the City of Santa Rosa prepared its 2020 Urban Water Management Plan  
(UWMP) and its 2020 Water Shortage Contingency Plan (Shortage Plan). Both  
documents were adopted by City Council on June 8, 2021 and submitted to the  
State Department of Water Resources on June 30, 2021. State law allows each  
water supplier to amend its Shortage Plan independent of the UWMP. The City  
wishes to amend the 2020 Shortage Plan to revise the Excess Use Penalty  
structure that applies in severe stages of shortage and change the water demand  
offset requirements that apply to new construction when water is being allocated for  
existing customers. The Board will be considering a recommendation to Council to  
adopt the Amended 2020 Water Shortage Contingency Plan.  
RECOMMENDATION: It is recommended by Santa Rosa Water that the Board of  
Public Utilities, by resolution, recommend that the City Council adopt the Amended  
2020 Water Shortage Contingency Plan and introduce an ordinance approving  
revisions to the Excess Use Penalty structure set forth in Section 14-04.015 of the  
City Code.  
Staff Report  
Attachments:  
Attachment 1_Amended 2020 WSCP (redline)  
Attachment 2_Draft Ordinance  
Attachment 3_Draft Ordinance (redline)  
BPU Resolution No. 1276  
Presentation  
Presenter: Colin Close, Senior Water Resources Planner  
A motion was made by Vice Chair Arnone, Jr., seconded by Board Member  
Wright, to approve Item 7.1 - RESOLUTION NO. 1276 ENTITLED  
"RESOLUTION OF THE BOARD OF PUBLIC UTILITIES RECOMMENDING  
THAT THE COUNCIL OF THE CITY OF SANTA ROSA ADOPT THE  
AMENDED 2020 WATER SHORTAGE CONTINGENCY PLAN AND  
INTRODUCE AN AMENDMENT TO THE CITY CODE." The motion carried  
by the following vote:  
7 -  
Yes:  
Chair Galvin III, Vice Chair Arnone Jr., Board Member Badenfort,  
Board Member Grabill, Board Member Walsh, Board Member Watts  
and Board Member Wright  
7.2  
REPORT - WATER DEMAND OFFSET POLICY, FEE STUDY, AND FEES  
(continued from November 4, 2021)  
BACKGROUND: The City of Santa Rosa is required by California State Law to  
prepare an Urban Water Management Plan (UWMP) and Water Shortage  
Contingency Plan (Shortage Plan) every five years to assess the adequacy and  
reliability of water supplies for current and future needs as well as plan for and  
detail how the City will respond to various levels of water supply shortage. Staff will  
present the Water Demand Offset (WDO) Policy, 2021 WDO Fee Study, and WDO  
Fees which have been developed to implement the City’s Shortage Plan  
requirement that new construction must offset water demand during water shortage  
emergencies that require very restrictive water allocations (water rationing) by the  
City’s existing customers.  
RECOMMENDATION: It is recommended by Santa Rosa Water that the Board of  
Public Utilities, by resolution, recommend that the City Council adopt the Water  
Demand Offset (WDO) Policy, the 2021 WDO Fee Study, and the WDO Fees and  
authorize the WDO Fees to be adjusted on an annual basis to account for inflation  
at the beginning of the calendar year (January 1) starting in 2023, using the  
Engineering News Record’s 20-Cities CCI (20-cities CCI).  
Staff Report  
Attachments:  
Attachment 1_WDO Policy  
Attachment 2_2021 WDO Fee Study  
BPU Resolution No. 1277  
Exhibit A_2021 WDO Fee Study  
Presentation  
Presenters: Colin Close, Senior Water Resources Planner and Mark  
Hildebrand, Hildebrand Consulting  
Board Members had a detailed discussion related to the proposed  
Water Demand Offset Fees and the balance of preserving water  
supply versus impacts to housing development. Board Member  
Walsh offered a friendly amendment to the proposed  
recommendation to include a request that the City Council consider  
a General Fund subsidy to offset the fee for affordable housing  
projects, which was accepted by the Board Members who made the  
original motion and second.  
PUBLIC COMMENT  
Ananda Sweet, Santa Rosa Metro Chamber of Commerce, spoke  
about the Water Demand Offset Fee approach and how it doesn't  
align with the City's housing needs, stated goals and strategy of  
encouraging housing by offering a mix of lower fees and a reduced  
permitting process burden.  
Calum Weeks, Generation Housing, spoke of Water Demand Offset  
Fees creating an additional layer of uncertainty in the development  
process, requested a General Fund subsidy for affordable housing  
and asked if changes would be required related to new State laws if  
the item was postponed to January 2022.  
A motion was made by Vice Chair Arnone, Jr., seconded by Board Member  
Wright, to approve Item 7.2 - RESOLUTION NO. 1277 ENTITLED  
"RESOLUTION OF THE BOARD OF PUBLIC UTILITIES RECOMMENDING  
THAT THE COUNCIL OF THE CITY OF SANTA ROSA ADOPT THE WATER  
DEMAND OFFSET POLICY, WATER DEMAND OFFSET FEE STUDY, AND  
WATER DEMAND OFFSET FEES" as amended with a recommendation that  
the Council consider a General Fund subsidy to offset the Water Demand  
Offset Fee for affordable housing projects. The motion carried by the  
following vote:  
6 -  
Yes:  
Chair Galvin III, Vice Chair Arnone Jr., Board Member Badenfort,  
Board Member Walsh, Board Member Watts and Board Member  
Wright  
1 - Board Member Grabill  
No:  
7.3  
REPORT - CONTRACT AWARD - MONTROSE AIR QUALITY, LLC  
PROFESSIONAL SERVICES AGREEMENT  
BACKGROUND: The City of Santa Rosa Regional Water Reuse Facility - Laguna  
Treatment Plant holds an Air District Title V Major Facility Review Permit #A1403.  
The facility has four Combined Heat and Power Engines which are currently abated  
by a digester gas conditioning system. The Title V permit contains conditions for  
routine emissions testing from these processes. The City seeks to obtain  
professional services for the routine and non-routine emission monitoring for  
compliance with Air District permit requirements. The Professional Services  
Agreement with Montrose Air Quality, LLC is to provide air quality emission testing  
at the Laguna Treatment Plant for monthly, annual, and as-needed monitoring.  
RECOMMENDATION: It is recommended by the Contract Review Subcommittee  
and the Water Department that the Board of Public Utilities, by motion, approve the  
Professional Services Agreement with Montrose Air Quality, LLC in the amount of  
$200,000 over three years.  
Staff Report  
Attachments:  
Attachment 1_Montrose PSA  
Presentation (added 11/16/21)  
Presenter: Heather Johnson, Environmental Services Officer  
A motion was made by Vice Chair Arnone, Jr., seconded by Board Member  
Walsh, to approve the Professional Services Agreement with Montrose Air  
Quality, LLC in the amount of $200,000 over three years. The motion  
carried by the following vote:  
6 -  
Yes:  
Chair Galvin III, Vice Chair Arnone Jr., Board Member Badenfort,  
Board Member Grabill, Board Member Walsh and Board Member  
Wright  
1 - Board Member Watts  
Absent:  
7.4  
REPORT - DIRECTION TO SANTA ROSA PLAIN GROUNDWATER  
SUSTAINABILITY AGENCY BOARDMEMBER REGARDING ADOPTION OF THE  
GROUNDWATER SUSTAINABILITY PLAN FOR THE SANTA ROSA PLAIN  
SUBBASIN  
BACKGROUND: The Sustainable Groundwater Management Act requires that the  
Santa Rosa Plain Groundwater Sustainability Agency (SRP GSA), comprised of  
the Cities of Cotati, Rohnert Park, Santa Rosa, and Sebastopol, the Town of  
Windsor, the County of Sonoma, Sonoma Water, the Gold Ridge and Sonoma  
Resource Conservation Districts, and a group of independently owned water  
systems, adopt and submit a Groundwater Sustainability Plan (GSP) by January  
31, 2022. The GSP, released for a 30-day public review on October 1, 2021 is now  
finalized and proposed for adoption at a public hearing of the SRP GSA scheduled  
for December 9, 2021. Santa Rosa Water staff is requesting the Board of Public  
Utilities provide direction to the City Council and the City’s SRP GSA  
Boardmember regarding adoption of the GSP at that public hearing.  
RECOMMENDATION: It is recommended by Santa Rosa Water that the Board of  
Public Utilities, by motion, recommend to the City Council that the Council  
recommend that the City’s Santa Rosa Plain Groundwater Sustainability Agency  
Boardmember support adoption of the Santa Rosa Plain Groundwater  
Sustainability Plan at their December 9, 2021 Public Hearing.  
Staff Report  
Attachments:  
Attachment 1_Executive Summary  
Presentation (added 11/16/21)  
Presenter: Peter Martin, Deputy Director - Water Resources  
A motion was made by Board Member Wright, seconded by Board Member  
Grabill, to recommend to the City Council that the Council recommend that  
the City's Santa Rosa Plain Groundwater Sustainability Agency  
Boardmember support adoption of the Santa Rosa Plain Groundwater  
Sustainability Plan at their December 9, 2021 Public Hearing. The motion  
carried by the following vote:  
6 -  
Yes:  
Chair Galvin III, Vice Chair Arnone Jr., Board Member Badenfort,  
Board Member Grabill, Board Member Walsh and Board Member  
Wright  
1 - Board Member Watts  
Absent:  
8. PUBLIC COMMENTS ON NON-AGENDA MATTERS  
NONE.  
9. REFERRALS - NONE.  
10. WRITTEN COMMUNICATION (AND POSSIBLE BOARD DISCUSSION) - NONE.  
11. SUBCOMMITTEE REPORTS  
NONE.  
12. BOARD MEMBER REPORTS  
NONE.  
13. DIRECTORS REPORTS  
Deputy Director Joe Schiavone reported construction of temporary  
bypass piping to supply air to the aeration tanks at the Laguna  
Treatment Plant is underway and going smoothly. Work is nearly  
complete and the bypass system should be operating within the next  
week.  
Deputy Director Schiavone, on behalf of Director Jennifer Burke and  
all the Water Department Deputy Directors, expressed appreciation  
to the Board Members and all staff in the Water Department. He  
stated, as the holiday season and end of the year approaches, it's a  
good time to reflect on all the positive accomplishments that were  
achieved.  
14. ADJOURNMENT OF MEETING  
Chair Galvin adjourned the meeting at 4:19 p.m. The next regular  
meeting of the Board of Public Utilities is scheduled for December  
16, 2021.  
Approved on: December 16, 2021  
________/S/______________  
Roberta Atha, Recording Secretary