Hybrid - See Agenda for

Participation Information

City Council Chamber

100 Santa Rosa Avenue

City of Santa Rosa

Board of Public Utilities

Meeting Minutes - Final

Thursday, December 16, 2021

1:30 PM

1. CALL TO ORDER AND ROLL CALL

Chair Galvin called the meeting to order at approximately 1:35 p.m.

Board Member Watts joined the meeting at approximately 1:39 p.m.

7 -

Present

Chair Daniel Galvin III, Vice Chair William Arnone Jr., Board Member

Lisa Badenfort, Board Member Christopher Grabill, Board Member

Mark Walsh, Board Member Mary Watts, and Board Member Glen

Wright

2. STATEMENTS OF ABSTENTION BY BOARD MEMBERS

There were no Statements of Abstention from Board Members.

3. STUDY SESSION - NONE.

4. MINUTES APPROVAL

November 18, 2021 - Regular Meeting Minutes.

4.1

November 18, 2021 - Regular Meeting Minutes

Attachments:

The minutes for November 18, 2021 were received and accepted

as submitted.

5. STAFF BRIEFINGS

5.1

WATER AND RECYCLED WATER SUPPLY UPDATE

Staff will update the Board on water and recycled water supply issues. The Board

may discuss this item and give direction to staff.

Presentation (added 12/14/21)

Attachments:

Presenters: Peter Martin, Deputy Director - Water Resources and

Emma Walton, Deputy Director - Water Reuse

6. CONSENT ITEMS

6.1

MOTION - SECOND AMENDMENT TO PROFESSIONAL SERVICES

AGREEMENT F002157 FOR CONSTRUCTION MANAGEMENT AND

INSPECTION - C02201 SKYFARM ‘A’ AND HANSFORD COURT LIFT STATION

RECONSTRUCTION

RECOMMENDATION: It is recommended by the Transportation and Public Works

Department, the Water Department, and the Contract Review Subcommittee that

the Board of Public Utilities, by motion, approve a Second Amendment to

Professional Services Agreement F002157 with Coastland Civil Engineering of

Santa Rosa, CA, for construction management and inspection services associated

with construction contract C02201 - Skyfarm ‘A’ and Hansford Court Lift Station

Reconstruction in the amount of $64,481.23, for a total contract amount not to

exceed $490,029.43.

Staff Report

Attachments:

Attachment 1_Second Amendment

A motion was made by Board Member Wright, seconded by Board Member

Badenfort, to approve a Second Amendment to Professional Services

Agreement F002157 with Coastland Civil Engineering of Santa Rosa, CA,

for construction management and inspection services associated with

construction contract C02201 - Skyfarm 'A' and Hansford Court Lift Station

Reconstruction in the amount of $64,481.23, for a total contract amount not

to exceed $490,029.43. The motion carried by the following vote:

7 -

Yes:

Chair Galvin III, Vice Chair Arnone Jr., Board Member Badenfort,

Board Member Grabill, Board Member Walsh, Board Member Watts

and Board Member Wright

6.2

MOTION - APPROVAL OF PROFESSIONAL SERVICES AGREEMENT

AMENDMENT 2 FOR DESIGN SERVICES FOR BACKUP GENERATORS AT

WATER AND WASTEWATER FACILITIES

RECOMMENDATION: It is recommended by the Transportation and Public Works

Department, the Water Department, and the Contract Review Subcommittee that

the Board of Public Utilities, by motion, approve the Professional Services

Agreement (PSA) Amendment 2 with Brelje & Race Consulting Engineers, of

Santa Rosa, CA, for design services for Backup Generators at Water and

Wastewater Facilities in the amount not to exceed $261,300.

Staff Report

Attachments:

Attachment 1_Location Map

Attachment 2_Second Amendment

A motion was made by Board Member Wright, seconded by Board Member

Badenfort, to approve the Professional Services Agreement (PSA)

Amendment 2 with Brelje & Race Consulting Engineers, of Santa Rosa, CA,

for design services for Backup Generators at Water and Wastewater

Facilities in the amount not to exceed $261,300. The motion carried by the

following vote:

7 -

Yes:

Chair Galvin III, Vice Chair Arnone Jr., Board Member Badenfort,

Board Member Grabill, Board Member Walsh, Board Member Watts

and Board Member Wright

6.3

RESOLUTION - APPROVAL OF THE ACQUISITION OF 601 PIEZZI ROAD,

SANTA ROSA, THE DELEGATION OF SIGNING AUTHORITY TO THE

ASSISTANT CITY MANAGER/DIRECTOR OF TRANSPORTATION AND PUBLIC

WORKS, THE DETERMINATION THAT THE PROJECT IS EXEMPT FROM

CEQA, AND THE FILING OF A NOTICE OF EXEMPTION

RECOMMENDATION: It is recommended by the Real Estate Services Division

and the Water Department that the Board of Public Utilities, by resolution, approve

the acquisition of 601 Piezzi Road from the County of Sonoma, the delegation of

signing authority to the Assistant City Manager/Director of Transportation and

Public Works, the determination that the project is exempt from the provisions of

CEQA, and the filing of a Notice of Exemption.

Staff Report

Attachments:

BPU Resolution No. 1278

Exhibit A_Purchase Agreement

A motion was made by Board Member Wright, seconded by Board Member

Badenfort, to approve Item 6.3 - RESOLUTION NO. 1278 ENTITLED

"RESOLUTION OF THE BOARD OF PUBLIC UTILITIES APPROVING THE

ACQUISITION OF 601 PIEZZI ROAD, SANTA ROSA, FOR THE CONTINUED

OPERATION OF A SEWER LIFT STATION, THE DELEGATION OF SIGNING

AUTHORITY TO THE ASSISTANT CITY MANAGER/DIRECTOR OF

TRANSPORTATION AND PUBLIC WORKS, THE DETERMINATION THAT

THE PROJECT IS EXEMPT FROM CEQA, AND THE FILING OF A NOTICE

OF EXEMPTION." The motion carried by the following vote:

7 -

Yes:

Chair Galvin III, Vice Chair Arnone Jr., Board Member Badenfort,

Board Member Grabill, Board Member Walsh, Board Member Watts

and Board Member Wright

6.4

RESOLUTION - WAIVER OF COMPETITIVE PROCESS AND SOLE SOURCE

AWARD FOR EQUIPMENT AND LICENSES WITH E&M ELECTRIC AND

MACHINERY, INC. DBA WONDERWARE CALIFORNIA

RECOMMENDATION: It is recommended by the Water and Finance Departments

that the Board of Public Utilities, by resolution, waive competitive process and

authorize the award of a sole source Purchase Order with E&M Electric and

Machinery, Inc. dba Wonderware California, for equipment and licenses to manage

the Supervisory Control and Data Acquisition (SCADA) system in the amount not to

exceed $217,781.56.

Staff Report

Attachments:

BPU Resolution No. 1279

Exhibit A_Aveva Quotation Q253915-9

A motion was made by Board Member Wright, seconded by Board Member

Badenfort, to approve Item 6.4 - RESOLUTION NO. 1279 ENTITLED

"RESOLUTION OF THE BOARD OF PUBLIC UTILITIES AUTHORIZING A

WAIVER OF COMPETITIVE PROCESS AND AWARD OF A SOLE SOURCE

PURCHASE ORDER FOR EQUIPMENT AND LICENSES WITH E&M

ELECTRIC AND MACHINERY, INC. DBA WONDERWARE CALIFORNIA."

The motion carried by the following vote:

7 -

Yes:

Chair Galvin III, Vice Chair Arnone Jr., Board Member Badenfort,

Board Member Grabill, Board Member Walsh, Board Member Watts

and Board Member Wright

6.5

MOTION - SECOND AMENDMENT TO PROFESSIONAL SERVICES

AGREEMENT F001496 WITH E&M ELECTRIC AND MACHINERY, INC. DBA

WONDERWARE CALIFORNIA

RECOMMENDATION: It is recommended by the Contract Review Subcommittee

and the Water Department that the Board of Public Utilities, by motion, approve a

Second Amendment to Professional Services Agreement No. F001496 with E&M

Electric and Machinery, Inc. dba Wonderware California, to provide software

license and support services related to the Supervisory Control and Data

Acquisition (SCADA) in the amount of $257,725, for a total contract not to exceed

$581,827.30 and authorize the Chair to sign the agreement.

Staff Report

Attachments:

Attachment 1_Second Amendment

A motion was made by Board Member Wright, seconded by Board Member

Badenfort, to approve a Second Amendment to Professional Services

Agreement No. F001496 with E&M Electric and Machinery, Inc. dba

Wonderware California, to provide software license and support services

related to the Supervisory Control and Data Acquisition (SCADA) in the

amount of $257,725, for a total contract not to exceed $581,827.30 and

authorize the Chair to sign the agreement. The motion carried by the

following vote:

7 -

Yes:

Chair Galvin III, Vice Chair Arnone Jr., Board Member Badenfort,

Board Member Grabill, Board Member Walsh, Board Member Watts

and Board Member Wright

7. REPORT ITEMS

7.1

REPORT - PROJECT WORK ORDER APPROVAL - PROFESSIONAL

ENGINEERING DESIGN SERVICES FOR CARLEY AND PETER SPRINGS

WELL REHABILITATION

BACKGROUND: The Carley Well and Peter Springs Well serve as emergency

water sources for the City’s water supply. Both wells and associated ancillary

infrastructure are in various degrees of disrepair or suboptimal operation requiring

rehabilitation or replacement. The objective of this project is to improve the Carley

and Peter Springs Well system to meet the City’s long-term objectives for water

resources.

RECOMMENDATION: It is recommended by the Contract Review Subcommittee

and the Water Department that the Board of Public Utilities, by motion, approve a

Project Work Order under the Master Professional Services Agreement with West

Yost & Associates, of Santa Rosa, CA for Professional Engineering Design

Services for Carley and Peter Springs Well Rehabilitation, in the amount not to

exceed $905,441.

Staff Report

Attachments:

Attachment 1_Project Work Order

Presentation (added 12/14/21)

Presenter: Casey Claborn, Associate Civil Engineer

A motion was made by Vice Chair Arnone, Jr., seconded by Board Member

Wright, to approve a Project Work Order under the Master Professional

Services Agreement with West Yost & Associates, of Santa Rosa, CA for

Professional Engineering Design Services for Carley and Peter Springs

Well Rehabilitation, in the amount not to exceed $905,441. The motion

carried by the following vote:

7 -

Yes:

Chair Galvin III, Vice Chair Arnone Jr., Board Member Badenfort,

Board Member Grabill, Board Member Walsh, Board Member Watts

and Board Member Wright

7.2

REPORT - APPROVAL OF SECOND AMENDED AND RESTATED

MEMORANDUM OF UNDERSTANDING FOR BEST AND FINAL PRICE OF

ULTRAVIOLET DISINFECTION EQUIPMENT - C00284 LAGUNA TREATMENT

PLANT DISINFECTION IMPROVEMENTS PROJECT

BACKGROUND: Ultraviolet Light (UV) is the primary disinfection process for the

Laguna Treatment Plant (LTP). In 2012, the Division of Drinking Water (DDW)

re-evaluated and subsequently de-rated the disinfection system capacity.

Additionally, the existing UV equipment was commissioned in 1998 and is at the

end of its useful life. Through various analyses, the City determined that replacing

the existing UV system with a new UV system is the most feasible approach to

address the capacity and reliability deficiencies and in 2016 issued an RFP for

pre-selection of UV equipment. Calgon Carbon UV Technologies, LLC was chosen

as the preferred supplier and a Memorandum of Understanding was executed

establishing the duties of the Supplier, terms and conditions, and a guaranteed

price for the equipment which allowed for the negotiation of a Best and Final Offer.

De Nora UV Technologies (previously Calgon Carbon UV Technologies) and the

City have successfully negotiated a Best and Final Offer for the UV equipment

which includes a price escalation of $288,791.28 to account for increased steel

prices for a total equipment price of $5,923,491.28.

RECOMMENDATION: It is recommended by the Transportation and Public Works

Department and the Water Department that the Board of Public Utilities, by

resolution, approve a Second Amended and Restated Memorandum of

Understanding with De Nora UV Technologies, LLC, of Coraopolis, PA (De Nora),

incorporating De Nora’s Best and Final equipment purchase price offer of

$5,923,491.28.

Staff Report (added 12/14/21)

Attachments:

BPU Resolution No. 1280

Exhibit A_ De Nora 2021 MOU (added 12/14/21)

Presentation (added 12/14/21)

Presenter: Jason Roberts, Supervising Engineer

A motion was made by Board Member Walsh, seconded by Board Member

Watts, to approve Item 7.2 - RESOLUTION NO. 1280 ENTITLED

"RESOLUTION OF THE BOARD OF PUBLIC UTILITIES APPROVING A

SECOND AMENDED AND RESTATED MEMORANDUM OF

UNDERSTANDING WITH DE NORA UV TECHNOLOGIES, LLC." The motion

carried by the following vote:

7 -

Yes:

Chair Galvin III, Vice Chair Arnone Jr., Board Member Badenfort,

Board Member Grabill, Board Member Walsh, Board Member Watts

and Board Member Wright

8. PUBLIC COMMENTS ON NON-AGENDA MATTERS

NONE.

9. REFERRALS - NONE.

10. WRITTEN COMMUNICATION (AND POSSIBLE BOARD DISCUSSION) - NONE.

11. SUBCOMMITTEE REPORTS

Chair Galvin reported the Contract Review Subcommittee met on

December 8, 2021 and reviewed several items that were on today's

Consent calendar, along with the Carley/Peter Springs Well

Rehabilitation Report item.

12. BOARD MEMBER REPORTS

NONE.

13. DIRECTORS REPORTS

Joe Schiavone, Deputy Director, informed the Board that the Water

Billing team will move from the Finance Department to the Water

Department effective January 2, 2022. The team will continue to

operate from its current physical location and Deputy Director

Zunino will head the division.

Deputy Director Schiavone provided an update on the WaterNow

Alliance technical assistance grant received by the Water Use

Efficiency division last year to research and develop a report on the

saturation and frequency of its programs in the community,

especially with our Spanish-speaking customers. A survey was

recently completed with 130 responses to the Spanish version and

700 responses to the English version. The final report by WaterNow

is anticipated in early 2022.

14. ADJOURNMENT OF MEETING