City Hall, Council Chamber  
100 Santa Rosa Avenue  
Santa Rosa, CA  
City of Santa Rosa  
Housing Authority  
Special Meeting Minutes - Final  
Monday, June 21, 2021  
1:30 PM  
1. CALL TO ORDER  
Chair Owen called the meeting to order at 1:30PM.  
2. ROLL CALL  
4 -  
Present  
Commissioner Stephen Burke, Commissioner Wayne Downey Ph. D,  
Vice Chair Diane Test, and Chair Jeffrey Owen  
1 - Commissioner Phil Olsen  
Absent  
3. STATEMENTS OF ABSTENTION  
4. STUDY SESSION  
Chair Owen postponed the hearing of study session items until the  
next Housing Authority meeting due to scheduling conflicts.  
4.1  
REPORT - 2050 GENERAL PLAN VISION STATEMENTS  
BACKGROUND: The Vision Statements will help shape the goals and  
policies of the 2050 General Plan which is branded as the “Santa Rosa  
Forward” project. The presented draft Vision Statements, which came  
out the Santa Rosa Forward Community Advisory Committee, will be  
refined by the project team using input collected from surveys, at public  
workshops, meetings with community groups, presentations to City  
boards and commissions, and at a joint City Council and Planning  
Commission study session on July 20, 2021. The final Vision  
Statements will be used by the project team to build land use  
alternatives for multiple General Plan scenarios. The project team will  
present these alternatives in the Fall of 2021 for public review. Based  
on comments received one alternative will be chosen by the Council to  
move forward to the environmental review phase (2022). In this way, the  
preparation of the Vision Statements is a vital step to help ensure that  
Santa Rosa Forward represents the desires of the community.  
RECOMMENDATION: It is recommended by the Planning & Economic  
Development Department the Housing Authority receive and provide  
input on the 2050 General Plan Vision Statement Report.  
4.2  
HOUSING CHOICE VOUCHER PROGRAM WAITING LIST  
The Housing and Community Services Department administers the  
Housing Choice Voucher (HCV) program on behalf of the City of Santa  
Rosa Housing Authority. The HCV program has 1,903 vouchers under  
an Annual Contributions Contract (ACC) with the Department of  
Housing and Urban Development (HUD), and administers additional  
vouchers from Housing Authorities outside the jurisdiction of the City of  
Santa Rosa under the portability guidelines of the HCV program.  
The resources of the HCV program do not meet the demand for  
vouchers, so there is a Waiting List for receiving assistance. The study  
session will review the Waiting List policies and procedures.  
4.3  
REVIEW OF FISCAL YEAR 2021-2022 NOTICE OF FUNDING  
AVAILABILITY PROCESS AND POINT SYSTEM  
This study session is intended to review the Point System that was  
used in the Fiscal Year 2021-2022 NOFA and receive feedback from  
the public, developers and Housing Authority Commissioners  
5. PUBLIC COMMENTS (ON NON-AGENDA ITEMS)  
None  
6. APPROVAL OF MINUTES  
Approved as submitted.  
6.1  
April 26, 2021 - Draft Minutes.  
6.2  
May 10, 2021 - Draft Minutes  
7. STAFF BRIEFINGS  
7.1  
EMERGENCY HOUSING VOUCHERS  
Overview of the U.S. Department of Housing and Urban Development’s  
New Emergency Housing Voucher Program.  
Rebecca Lane, Housing and Community Services Manager, gave a  
presentation and answered the Commissioner's questions.  
7.2  
HOUSING AUTHORITY FY 2020-21 Q3 FINANCIAL REPORT  
Summarizing the Housing Authority (“Authority”) expenditures and  
funding sources through Quarter 3 of Fiscal Year 2020-21 (July 1, 2020  
- March 31, 2021)  
Megan Basinger, Housing and Community Services Interim Director,  
gave a presentation and answered Commissioner's questions.  
8. CHAIRMAN/ COMMISSIONER REPORTS  
None  
9. COMMITTEE REPORTS  
None  
10. EXECUTIVE DIRECTOR REPORTS/ COMMUNICATION ITEMS:  
Megan Basinger, Housing and Community Services Interim Director,  
provided information about the filling of Commissioner seats and  
internal promotions.  
10.1  
COMMUNICATION - PENDING DEVELOPMENT PIPELINE (Provided  
for information)  
Nicole Rathbun, Housing and Community Services Interim Manager,  
gave a presentation and answered Commissioner's questions.  
11. CONSENT ITEMS  
11.1  
RESOLUTION - BENNETT VALLEY APARTMENTS - MODIFICATION  
TO PRIOR FUNDING COMMITMENT TO ALLOW FUNDS TO BE  
USED FOR PRE-DEVELOPMENT AND/OR CONSTRUCTION  
RELATED COSTS  
RECOMMENDATION: It is recommended by the Housing and  
Community Services Department that the Housing Authority, by  
resolution, modify a prior conditional commitment of loan funds in the  
amount of $5,800,000 to Bennett Valley Apartments, Freebird  
Development Company, LLC to allow funds to be utilized for project  
costs including predevelopment and/or construction-related costs.  
A motion was made by Vice Chair Test, seconded by Commissioner  
Downey,to waive reading of the text and adopt:  
RESOLUTION NO. 1719 ENTITLED: RESOLUTION OF THE HOUSING  
AUTHORITY OF THE CITY OF SANTA ROSA APPROVING A MODIFICATION  
TO A PRIOR FUNDING COMMITMENT OF FUNDS IN THE AMOUNT OF  
$5,800,000 TO BENNET VALLEY APARTMENTS, FREEBIRD  
DEVELOPMENT COMPANY, TO ALLOW FUNDS TO BE UTILIZED FOR  
PROJECT COSTS INCLUDING PREDEVELOPMENT AND/OR  
CONSTRUCTION-RELATED COSTS FOR THE BENNET VALLEY  
APARTMENTS,702 BENNETT VALLEY ROAD, SANTA ROSA, CALIFORNIA;  
APN’s 038-151-004, 038-151-011, 09-333-009, and 009-333-014;  
LOAN NOs. 9014-3335-21, 994-3345-21, 9914-3355-21, 9914-3355-21,  
9914-3365-21, 9914-3375-21, and 9914-3385-21.  
The motion carried by the following vote:  
4 -  
Yes:  
Commissioner Burke, Commissioner Downey Ph. D, Vice Chair Test  
and Chair Owen  
1 - Commissioner Olsen  
Absent:  
11.2  
RESOLUTION - SECOND AMENDMENT TO PROFESSIONAL  
SERVICES AGREEMENT WITH DISABILITY SERVICES & LEGAL  
CENTER TO INCREASE THE FUNDING FOR THE HOUSING  
ACCESSIBILITY MODIFICATION GRANT PROGRAM BY $20,000  
RECOMMENDATION: It is recommended by the Housing & Community  
Services Department that the Housing Authority, by resolution, approve  
a Second Amendment to Professional Services Agreement with  
Disability Services and Legal Center (DSLC) for the administration of  
the Housing Accessibility Modification Grant Program in the additional  
amount of Twenty Thousand Dollars ($20,000) and authorize the Chief  
Financial Officer to pay all proper costs and claims from Key No.  
340101.  
Commissioner Downey noted a conflict of interest and requested to  
abstain from voting on the item.  
Unable to achieve a quorum, Chair Owen recommended that the  
item be moved to the next Housing Authority meeting.  
12. REPORT ITEMS  
12.1  
REPORT - REPORT - REQUEST TO REALIGN PROJECT BASED  
VOUCHER ALLOCATION FOR 3575 MENDOCINO AVENUE ACROSS  
TWO PROJECT PHASES  
BACKGROUND: On January 25, 2021, BRJE Phase I Housing  
Partners, L.P. was awarded an allocation of 30 Project Based Vouchers  
(PBVs) for Phase I of 3575 Mendocino Avenue, an affordable senior  
development within a master plan for the 13.3 acre site where the  
Journey’s End Mobile Home Park stood before it was destroyed in the  
October 2017 Tubbs fire. At the time of the proposal selection, all 30  
PBVs were needed to make Phase I of the project feasible. Since that  
time, the project has received additional funds and created design  
efficiencies to reduce construction costs, resulting in a request to move  
13 PBVs from Phase I to Phase II of the project. The net allocation of 30  
PBVs for the entire project remains the same, with 17 vouchers  
allocated to Phase I and 13 vouchers allocated to Phase II.  
RECOMMENDATION: It is recommended by the Housing and  
Community Services Department that the Housing Authority, by  
resolution, approve a realignment of the January 25, 2021 allocation of  
Project-Based Vouchers awarded to 3575 Mendocino Avenue from 30  
vouchers for 3575 Mendocino Avenue Phase I to 17 vouchers for 3575  
Mendocino Avenue Phase I and 13 vouchers for 3575 Mendocino  
Avenue Phase II.  
Rebecca Lane, Housing and Community Services Manager, gave a  
presentation and answered Commissioner's questions.  
Nick Wilder, Project Manager from Related California, provided  
answers to the Commissioner's questions.  
A motion was made by Commissioner Burke, seconded by Vice Chair  
Test,to waive reading of the text and adopt:  
RESOLUTION NO. 1720 ENTITLED: RESOLUTION OF THE  
HOUSING AUTHORITY OF THE CITY OF SANTA ROSA APPROVING THE  
REALIGNMENT OF THE JANUARY 25, 2021 ALLOCATION OF  
PROJECT-BASED VOUCHERS AWARDED TO 3575 MENDOCINO AVENUE  
FROM 30 VOUCHERS FOR 3575 MENDOCINO AVENUE PHASE 1 TO 17  
VOUCHERS FOR 3575 MENDOCINO AVENUE PHASE I AND 13  
VOUCHERS FOR 3575 MENDOCINO AVENUE PHASE II.  
The motion carried by the following vote:  
4 -  
Yes:  
Commissioner Burke, Commissioner Downey Ph. D, Vice Chair Test  
and Chair Owen  
1 - Commissioner Olsen  
Absent:  
12.2  
REPORT - FISCAL YEAR 2021/22 HOUSING AUTHORITY BUDGET  
ADOPTION  
BACKGROUND: The Authority’s annual budget preparation process  
runs concurrently with the City’s process from January through June  
each year. The Executive Director of the Authority must submit an  
expenditure, revenue, and transfer budget for all Authority programs for  
approval by the Authority Commissioners, which then becomes the  
formal budget for the next fiscal year. Annually, the Authority is asked  
to adopt the budget at their June meeting.  
RECOMMENDATION: It is recommended by the Housing & Community  
Services Department that the Housing Authority, by resolution, adopt  
the proposed budget for Fiscal Year (FY) 2021/22.  
Megan Basinger, Housing and Community Services Interim Director,  
gave a presentation and answered Commissioner's questions.  
A motion was made by Vice Chair Test, seconded by Commissioner  
Burke,to waive reading of the text and adopt:  
RESOLUTION NO. 1721 ENTITLED: RESOLUTION OF THE HOUSING  
AUTHORITY OF THE CITY OF SANTA ROSA APPROVING THE HOUSING  
AUTHORITY BUDGET FOR FISCAL YEAR 2021/22  
The motion carried by the following vote:  
4 -  
Yes:  
Commissioner Burke, Commissioner Downey Ph. D, Vice Chair Test  
and Chair Owen  
1 - Commissioner Olsen  
Absent:  
13. ADJOURNMENT  
Seeing no other business, Chair Owen adjourned the meeting at  
2:57pm.  
Approved on:  
_______________________________Steven V. Brown Recording  
Secretary