City Hall, Council Chamber  
100 Santa Rosa Avenue  
Santa Rosa, CA 95404  
City of Santa Rosa  
City Council  
Regular Meeting Minutes - Final  
Tuesday, February 22, 2022  
1:30 PM  
1. CALL TO ORDER AND ROLL CALL  
Mayor Rogers called the meeting to order at 1:30 p.m.  
6 -  
Present:  
Mayor Chris Rogers, Vice Mayor Eddie Alvarez, Council Member  
Dianna MacDonald, Council Member Natalie Rogers, Council  
Member John Sawyer, and Council Member Tom Schwedhelm  
1 - Council Member Victoria Fleming  
Absent:  
2. ANNOUNCEMENT OF CLOSED SESSION ITEMS  
Duane De Witt spoke on Item 2.3 expressing his concern the  
housing in the area will be lost and asked Council to find a way to  
replace them, and on his concern not being able to find the property  
addresses on 3rd Street listed in Item 2.1.  
Mayor Rogers recessed the meeting to closed session at 1:38 p.m.  
to discuss Items 2.1, 2.2, and 2.3 as listed on the agenda.  
2.1  
CONFERENCE WITH REAL PROPERTY NEGOTIATOR  
(Government Code Section 54956.8)  
Property: 625 and 637 3rd Street, Santa Rosa APN 009-013-011 & -012  
Agency Negotiator: Jill Scott, Real Property Manager  
Under Negotiations: Price and terms of Sale or Ground Lease.  
This item was received and filed.  
2.2  
CONFERENCE WITH REAL PROPERTY NEGOTIATOR  
(Government Code Section 54956.8)  
Property: APN’s 043-191-021; 043-200-010 1130 Hearn Avenue and 0  
Pebblecreek, Santa Rosa  
Agency Negotiator: Jill Scott, Real Property Manager  
Negotiating Parties: Judith Peletz Trust, et al.  
Under Negotiations: Price and terms of payment.  
This item was received and filed.  
2.3  
CONFERENCE WITH REAL PROPERTY NEGOTIATOR  
(Government Code Section 54956.8)  
Property: 980 Hearn Avenue, Santa Rosa, CA. APN 043-191-019  
Agency Negotiator: Jill Scott, Real Property Negotiator  
Negotiating Parties: 980 Hearn - Turnkey Deals, LLC  
Under Negotiations: Price and terms of payment.  
This item was received and filed.  
Mayor Rogers adjourned closed session at 3:15 p.m. and reconvened to regular  
session at 4:00 p.m.  
3. STUDY SESSION - NONE.  
4. ANNOUNCEMENT OF ROLL CALL  
7 -  
Present:  
Mayor Chris Rogers, Vice Mayor Eddie Alvarez, Council Member  
Victoria Fleming, Council Member Dianna MacDonald, Council  
Member Natalie Rogers, Council Member John Sawyer, and Council  
Member Tom Schwedhelm  
5. REPORT, IF ANY, ON STUDY AND CLOSED SESSIONS  
City Attorney Sue Gallagher reported Council met in closed session  
on Items 2.1, 2.2, and 2.3, gave direction to the Real Property  
Negotiator, and no action was taken on the items.  
6. PROCLAMATIONS/PRESENTATIONS - NONE.  
7. STAFF BRIEFINGS  
No public comments were made.  
7.1  
COVID-19 RESPONSE UPDATE  
This will be a standing item on the agenda. No action will be taken  
except for possible direction to staff.  
City Manager Maraskeshia Smith reported on local COVID-19 case  
rates, the Sonoma County Vaccine Campaign reported 80% of the  
eligible population will be vaccinated this month, masking  
requirements for most indoor settings was lifted by the Sonoma  
County Health Officer, with the exception of unvaccinated persons,  
public transportation, health care, congregate and long-term care,  
K-12 and childcare settings will be required to continue to wear  
masks. City Manager Smith reported Governor Newsom signed a  
$1.9 billion package to bolster the state's ongoing emergency  
response for testing capacity, vaccination efforts, to support front  
line workers, to strengthen the health care system, and to battle  
misinformation with a focus on the hardest hit communities. City  
Manager Smith reported the County of Sonoma paused accepting  
new applications for the emergency rental assistance program to  
ensure the nearly 4,000 completed applications will receive funds,  
with $25 million of Federal and State funding already distributed to  
households.  
7.2  
GLASS FIRE PUBLIC INFRASTRUCTURE RECOVERY UPDATE  
(CONTINUED FROM THE FEBRUARY 1, 2022 AGENDA)  
Staff will provide an update for City Council on the status of repairs to  
the public infrastructure from the 2020 Glass Fire.  
Presentation  
Attachments:  
Assistant City Manager Jason Nutt provided an update on the Glass  
Fire infrastructure recovery process, the next steps to recovery, and  
answered questions from Council.  
8. CITY MANAGER’S/CITY ATTORNEY’S REPORTS  
City Manager Smith reported that due to a drop in temperatures  
expected this week, City staff and Catholic Charities will be setting  
up a warming center for our shelterless population, the Fire  
Department will host a First Annual Woman Public Safety Day on  
March 5 by providing young women ages 15-20 with a hands-on  
learning experience and showcasing jobs available in the public  
safety sector.  
No public comments were made.  
9. STATEMENTS OF ABSTENTION BY COUNCIL MEMBERS  
Council Member Sawyer announced he would be abstaining from  
Item 11.1 due to being absent from the meeting.  
10. MAYOR'S/COUNCIL MEMBERS’ REPORTS  
Council Member N. Rogers attended the Redistricting Community  
Meeting held on February 17 and encouraged the public to use the  
DistrictR mapping tool on the city's website or drop by City Hall to  
get a hard copy of a blank map.  
PUBLIC COMMENT  
Thomas Ells asked when the next redistricting meeting will be held.  
10.1 MAYOR'S/COUNCIL MEMBERS' SUBCOMMITTEE AND LIAISON  
REPORTS (AND POSSIBLE COUNCIL DIRECTION TO BOARD  
REPRESENTATIVE ON PENDING ISSUES, IF NEEDED)  
10.1.1 Council Subcommittee Reports  
Council Member Fleming attended her first Homeless Ad Hoc  
meeting.  
Council Member Schwedhelm provided a brief report on the  
Homeless and Housing Ad Hoc meeting.  
10.1.2 Sonoma County Transportation Authority/Regional Climate  
Protection Authority (SCTA/RCPA)  
10.1.3 Sonoma County Water Agency (SCWA) - Water Advisory Committee  
10.1.4 Association of Bay Area Governments (ABAG)  
10.1.5 Sonoma County Agricultural Preservation and Open Space District  
Advisory Committee  
10.1.6 Sonoma Clean Power Authority (SCPA)  
10.1.7 Zero Waste Sonoma (formerly known as Sonoma County Waste  
Management Agency (SCWMA))  
10.1.8 Groundwater Sustainability Agency (GSA)  
10.1.9 Home Sonoma County (HSC)  
10.1.10 Renewal Enterprise District (RED)  
Council Member Fleming provided a brief report.  
Council Member Schwedhelm announced he was appointed  
as Vice Chair.  
10.1.11 Public Safety Subcommittee  
Council Member Fleming provided a brief report.  
10.1.12 Other  
Mayor Rogers provided a brief report on the Mayors' &  
Councilmembers' Legislative Committee meeting.  
11. APPROVAL OF MINUTES  
No public comments were made.  
11.1  
11.2  
January 25, 2022, Regular Meeting.  
Draft Minutes  
Attachments:  
Approved as submitted with Council Member Sawyer and Council Member  
MacDonald abstaining due to not being present at the meeting.  
February 8, 2022, Special Meeting.  
Draft Minutes  
Attachments:  
Approved as submitted with Council Member MacDonald abstaining due to  
not being present at the meeting.  
12. CONSENT ITEMS  
No public comments were made.  
Approval of the Consent Agenda  
A motion was made by Vice Mayor Alvarez, seconded by Council Member  
MacDonald, to waive reading of the text and adopt Consent Items 12.1 and  
12.2. The motion carried by the following vote:  
7 -  
Yes:  
Mayor Rogers, Vice Mayor Alvarez, Council Member Fleming,  
Council Member MacDonald, Council Member Rogers, Council  
Member Sawyer, and Council Member Schwedhelm  
12.1  
MOTION - AUTHORITY TO ISSUE DESIGN-BUILD REQUEST FOR  
PROPOSALS FOR THE FIRE DAMAGED ROADWAY RESILIENCY  
IMPROVEMENTS PROJECT  
RECOMMENDATION: It is recommended by the Transportation and  
Public Works Department that the Council, by motion, approve the use  
of the Design-Build procurement method as in the best interest of the  
City and authorizing issuance of a Request for Proposals for the Fire  
Damaged Roadway Resiliency Improvements Project.  
Staff Report  
Attachments:  
Attachment 1 - Area Map  
Presentation  
This Consent - Motion was approved.  
12.2  
RESOLUTION - CONTRACT AWARD - SIX FIRE DAMAGED PARKS -  
RECOVERY  
RECOMMENDATION: It is recommended by the Transportation and  
Public Works Department that the Council, by resolution: 1) award  
Contract No. C02248., Six Fire Damaged Parks - Recovery, in the  
amount of $1,471,254.00 to the lowest responsible bidder, Oak Grove  
Construction Co., Inc., of Petaluma, California; 2) approve a 10%  
contract contingency, and authorize a total contract amount not to  
exceed $1,618,379.40; and 3) authorize the appropriation of  
$1,675,000.00 from the General Fund reserves for the Six Fire  
Damaged Parks - Recovery project, and increase General Fund federal  
and state grant revenue by a total of $1,675,000.  
Staff Report  
Attachments:  
Attachment 1 - Location Map  
Attachment 2 - Summary of Bids  
Resolution  
Presentation  
This Consent - Resolution was adopted.  
RESOLUTION NO. RES-2022-032 ENTITLED: RESOLUTION OF THE  
COUNCIL OF THE CITY OF SANTA ROSA AWARDING A CONTRACT FOR  
THE SIX FIRE DAMAGED PARKS RECOVERY PROJECT AND  
AUTHORIZING APPROPRIATIONS FROM THE GENERAL FUND FOR THE  
PROJECT  
The time not yet being 5:00 p.m. to take Item 13 - Public Comment on  
Non-Agenda Items, Mayor Rogers moved on to Report Item 14.1.  
14. REPORT ITEMS  
14.1  
REPORT - RECOMMENDATIONS FOR HOMELESS SERVICES  
PROVIDERS AND OPERATOR OF THE SAMUEL L. JONES HALL  
HOMELESS SHELTER FOR FISCAL YEAR 2022/2023  
BACKGROUND: Following a study session on November 9, 2021,  
Council directed staff to issue a Request for Proposals (RFP) for the  
provision of homeless services. The RFP was released on November  
15, 2021 with a due date of December 20, 2021 and sought proposals  
from qualified and experienced organizations to provide homeless  
services and for operation of the City-owned Samuel L. Jones Hall  
Homeless Shelter (SJH) for the upcoming Fiscal Year 2022/2023. A  
total of seven proposals were received: three for SJH (competitive) and  
four for homeless services from providers which currently contract with  
the City (non-competitive). Based on the review and scoring of the  
proposals by an evaluation committee, the proposal submitted by  
Catholic Charities of the Diocese of Santa Rosa (Catholic Charities) for  
operation of SJH was the highest scoring. The evaluation committee  
also reviewed and scored the four proposals for homeless services (3  
proposals from Catholic Charities and 1 from YWCA Sonoma County)  
and recommends that the City continue with these providers. Subject to  
Council direction, staff will return with agreements for these programs  
for Council consideration prior to the start of Fiscal Year 2022/2023 to  
include a budget, scope of work, and reporting requirements. Funding  
recommendations will not be made as part of this agenda item.  
RECOMMENDATION: It is recommended by the City Manager’s Office  
that the Council, by resolution: 1) approve Catholic Charities of the  
Diocese of Santa Rosa for the provision of City-sponsored homeless  
services for the following programs - Homeless Services Center, Family  
Support Center, and Homeless Outreach Services Team; 2) approve  
YWCA Sonoma County for the provision of City-sponsored homeless  
services via operation of its Safe House Shelter program; 3) approve  
Catholic Charities of the Diocese of Santa as the operator of the  
Samuel L. Jones Hall Homeless Shelter; and 4) direct staff to prepare  
agreements for these programs for Council consideration for the initial  
period July 1, 2022 to June 30, 2023 (Year 1) and continuing for up to  
five years total (Fiscal Year 2022/2023 to Fiscal Year 2026/2027) on a  
conditional basis subject to contractor performance and funding  
availability.  
Staff Report  
Attachment 1  
Resolution  
Attachments:  
Presentation  
Housing and Community Services Manager Kelli Kuykendall  
presented and answered questions from Council.  
PUBLIC COMMENT  
Madeleine Keegan O'Connell, Chief Executive Officer YWCA,  
spoke expressing thanks to Council and Kelli Kuykendall for their  
work, the YWCA being the only dedicated provider of domestic  
violence services in Sonoma County since 1975, and being grateful  
for the relationship with the City.  
Thomas Ells spoke expressing thanks the City for conducting a  
Request for Proposals for homeless service providers.  
Duane De Witt spoke expressing the need for a Request for  
Proposals be done more often in the future, and to place shelters in  
the four quadrants in the city.  
Susan Hayes submitted comment on being honored to be a  
volunteer at Catholic Charities Homeless Service Center and  
Samuel Jones Hall for over a decade.  
Larry submitted comment on being a client of the drop-in center,  
becoming a volunteer at a residential center, and thanked the staff  
for the help he received.  
Jen submitted comment on receiving help from Catholic Charities  
and thanked staff for the positive impact they had in her life.  
Jane submitted comment on the commitment Catholic Charities has  
for helping their clients at Samuel Jones Hall.  
A motion was made by Council Member Schwedhelm, seconded by  
Council Member Sawyer, to waive reading of the text and adopt  
RESOLUTION NO. RES-2022-033 ENTITLED: RESOLUTION OF THE  
COUNCIL OF THE CITY OF SANTA ROSA APPROVING THE FOLLOWING:  
1) CATHOLIC CHARITIES OF THE DIOCESE OF SANTA ROSA FOR THE  
PROVISION OF CITY-SPONSORED HOMELESS SERVICES FOR THE  
FOLLOWING PROGRAMS - HOMELESS SERVICES CENTER, FAMILY  
SUPPORT CENTER, AND HOMELESS OUTREACH SERVICES TEAM; 2)  
YWCA SONOMA COUNTY FOR THE PROVISION OF CITY-SPONSORED  
HOMELESS SERVICES VIA OPERATION OF ITS SAFE HOUSE SHELTER  
PROGRAM; 3) CATHOLIC CHARITIES OF THE DIOCESE OF SANTA AS  
THE OPERATOR OF THE SAMUEL L. JONES HALL HOMELESS SHELTER;  
AND 4) DIRECTING STAFF TO PREPARE AGREEMENTS FOR THESE  
PROGRAMS FOR COUNCIL CONSIDERATION FOR THE INITIAL PERIOD  
JULY 1, 2022 TO JUNE 30, 2023 (YEAR 1) AND CONTINUING FOR UP TO  
FIVE YEARS TOTAL (FISCAL YEAR 2022/2023 TO FISCAL YEAR 2026/2027)  
ON A CONDITIONAL BASIS SUBJECT TO CONTRACTOR PERFORMANCE  
AND FUNDING AVAILABILITY  
The motion carried by the following vote:  
7 -  
Yes:  
Mayor Rogers, Vice Mayor Alvarez, Council Member Fleming,  
Council Member MacDonald, Council Member Rogers, Council  
Member Sawyer, and Council Member Schwedhelm  
13. PUBLIC COMMENT ON NON-AGENDA MATTERS  
Pat Mitchell spoke on cypress trees owned by the City that are  
obstructing the sun to her house and asked the City to cut the trees  
down.  
Duane De Witt spoke on being a member of the Sister Cities  
program for 30 years, informed Council of people in Roseland who  
should be included in the point in time count, expressed concern on  
the discrimination of the Pomo community when a Pomo  
Interpretative Village near Roseland Creek was not included in the  
plan, referenced a 2018 letter from Congressman Thompson in  
support of a Veteran's Trail, Veteran's Healing Garden, and  
Veteran's Grove that were not included in the Plan, and referenced  
letters submitted six years ago from Dry Creek Rancheria and Lytton  
Rancheria requesting a cultural assessment during the Roseland  
Annexation.  
14.2  
REPORT - DIVERSITY OF CITY COUNCIL BOARDS, COMMISSIONS,  
AND COMMITTEES (CONTINUED FROM THE FEBRUARY 1, 2022  
AGENDA)  
BACKGROUND: City Charter Section 11, Participation and Diversity in  
Boards and Commissions, requires that the Council issue an annual  
written report, to be discussed in public session, regarding its  
appointments to boards, commissions, and committees. The report  
shall contain, but is not limited to, the total number of appointments in a  
given year, the total number applications in a given year, and relevant  
diversity information including geographic and ethnic diversity.  
RECOMMENDATION: It is recommended by the City Clerk’s Office that  
the Council, by motion, accept the Annual Reports of Diversity of City  
Council Appointees for the years 2018 through 2021 and provide  
feedback to staff on future reports.  
Staff Report  
Attachments:  
Attachment 1 - 2018 Diversity Report  
Attachment 2 - 2019 Diversity Report  
Attachment 3 - 2020 Diversity Report  
Attachment 4 - 2021 Diversity Report  
Attachment 5 - SEED Definitions Overview  
Presentation (Uploaded 2-22-2022)  
City Clerk Stephanie Williams presented and answered questions  
from Council.  
No public comments were made.  
A motion was made by Council Member Sawyer, seconded by Council  
Member Fleming, to accept the Annual Reports of Diversity of City Council  
Appointees for the years 2018 through 2021. The motion carried by the  
following vote:  
7 -  
Yes:  
Mayor Rogers, Vice Mayor Alvarez, Council Member Fleming,  
Council Member MacDonald, Council Member Rogers, Council  
Member Sawyer, and Council Member Schwedhelm  
14.3  
REPORT - TUBBS FIRE PUBLIC INFRASTRUCTURE RECOVERY  
UPDATE AND FUNDING PLAN  
BACKGROUND: Staff will provide Council with a status update on the  
completion of public infrastructure projects helping the city continue its  
recovery from the devastating 2017 Tubbs Fire. In addition, staff will  
outline how Community Development Block Grant - Disaster Recovery  
funds from the United States Department of Housing and Urban  
Development, Emergency Relief funds from the Federal Highway  
Administration and PG&E Settlement funds will be used to deliver many  
of these critical infrastructure projects. Lastly, the Council will be asked  
to appropriate the PG&E Settlement funds to allow project development  
and construction to proceed.  
RECOMMENDATION: It is recommended by the Transportation and  
Public Works and the Finance Departments that the Council receive the  
Tubbs Fire Public Infrastructure Recovery update and by resolution: 1)  
approve the recommended PG&E Settlement fund projects; 2)  
appropriate PG&E Settlement funds to the respective project accounts;  
and 3) delegate authority to the Assistant City Manager to shift funds  
between the approved projects as needed to cover actual costs.  
Staff Report  
Attachments:  
Attachment 1 - Recovery Project Status  
Attachment 2 - Project Descriptions  
Resolution  
Presentation  
Assistant City Manager Jason Nutt presented and answered  
questions from Council.  
Chief Financial Officer Alan Alton was available to answer questions  
from Council.  
No public comments were made.  
A motion was made by Council Member Fleming, seconded by Council  
Member Rogers, to waive reading of the text and adopt  
RESOLUTION NO. RES-2022-034 ENTITLED: RESOLUTION OF THE  
COUNCIL OF THE CITY OF SANTA ROSA APPROVING THE PG&E  
SETTLEMENT FUNDS PROJECT LIST ASSOCIATED WITH TUBBS FIRE  
RECOVERY AND APPROPRIATE THE FUNDS  
The motion carried by the following vote:  
7 -  
Yes:  
Mayor Rogers, Vice Mayor Alvarez, Council Member Fleming,  
Council Member MacDonald, Council Member Rogers, Council  
Member Sawyer, and Council Member Schwedhelm  
15. PUBLIC HEARINGS - NONE.  
16. WRITTEN COMMUNICATIONS - NONE.  
17. PUBLIC COMMENTS ON NON-AGENDA MATTERS  
No public comments were made.  
18. ANNOUNCEMENT OF CONTINUED CLOSED SESSION ITEMS, RECESS TO  
CLOSED SESSION IN THE MAYOR’S CONFERENCE ROOM, RECONVENE TO  
OPEN SESSION, AND ANNOUNCEMENTS [IF NEEDED] - NONE.  
19. ADJOURNMENT OF MEETING  
Mayor Rogers adjourned the meeting at 7:08 p.m. The next  
regularly scheduled meeting will be held on Tuesday, March 1,  
2022, at a time to be set by the Mayor.  
20. UPCOMING MEETINGS  
20.1  
UPCOMING MEETINGS LIST  
Upcoming Meetings List  
Attachments:  
This item was received and filed.  
Approved on: April 26, 2022  
/s/ Stephanie A. Williams, City Clerk