Hybrid - See Agenda for  
Participation Information  
City Council Chamber  
100 Santa Rosa Avenue  
City of Santa Rosa  
Board of Public Utilities  
Meeting Minutes - Final  
Thursday, January 20, 2022  
1:30 PM  
1:30 PM - HYBRID VIA IN-PERSON AND ZOOM  
1. CALL TO ORDER AND ROLL CALL  
Chair Galvin called the meeting to order at 1:41 p.m.  
7 -  
Present  
Chair Daniel Galvin III, Vice Chair William Arnone Jr., Board Member  
Lisa Badenfort, Board Member Christopher Grabill, Board Member  
Mark Walsh, Board Member Mary Watts, and Board Member Glen  
Wright  
2. STATEMENTS OF ABSTENTION BY BOARD MEMBERS  
There were no Statements of Abstention from Board Members.  
3. STUDY SESSION  
3.1  
2021 - 2022 CAPITAL IMPROVEMENT CONSTRUCTION PROJECT UPDATE  
Staff will present a brief update on completed Water, Wastewater and Regional  
construction projects in 2021, highlighting key projects in each sector. Staff will also  
provide a preview of construction projects to be initiated in 2022, discuss the status  
of current funding carryover, and discuss plans to increase project delivery. The  
Board may discuss this item and give direction to staff.  
Presentation (added 1/19/22)  
Attachments:  
Presenters: Andrew Allen, Supervising Engineer, Adam Rausch,  
Associate Civil Engineer and Casey Claborn, Associate Civil  
Engineer  
PUBLIC COMMENT  
Bob Harder, Lakewood Drive, Windsor, requested confirmation that  
the Board members received his recent correspondence and said  
he was present for any questions about the report.  
4. MINUTES APPROVAL  
December 16, 2021 - Regular Meeting Minutes.  
4.1  
December 16, 2021 - Regular Meeting Minutes  
Attachments:  
The minutes for December 16, 2021 were received and accepted  
as submitted.  
5. STAFF BRIEFINGS  
5.1  
UPDATE ON PERMIT REVISIONS FOR NATIONAL POLLUTANT DISCHARGE  
ELIMINATION SYSTEM (NPDES) DISCHARGE PERMIT  
Staff will present the recent changes to the National Pollutant Discharge Elimination  
System (NPDES) discharge permit that were enacted by the North Coast Regional  
Water Quality Control Board on December 2, 2021. The Board may discuss this  
item and give direction to staff.  
Presentation (added 1/19/22)  
Attachments:  
Presenter: Sean McNeil, Deputy Director - Environmental Services  
5.2  
WATER AND RECYCLED WATER SUPPLY UPDATE  
Staff will update the Board on water and recycled water supply issues. The Board  
may discuss this item and give direction to staff.  
Presentation (added 1/19/22)  
Attachments:  
Presenters: Peter Martin, Deputy Director - Water Resources and  
Emma Walton, Deputy Director - Water Reuse  
6. CONSENT ITEMS  
6.1  
MOTION - PROJECT WORK ORDER APPROVAL - LAGUNA TREATMENT  
PLANT AERATION BASINS IMPROVEMENT PROJECT  
RECOMMENDATION: It is recommended by the Transportation and Public Works  
Department, the Water Department and the Contract Review Subcommittee that  
the Board of Public Utilities, by motion, approve Project Work Order (PWO) No.  
A010171-2016-22 under the Master Professional Services Agreement with  
Kennedy/Jenks Consultants, Inc., to provide Design Services for Laguna Treatment  
Plant Aeration Basins Improvement Project, in the amount not to exceed  
$1,019,739.00.  
Staff Report  
Attachments:  
Attachment 1_Project Work Order  
A motion was made by Vice Chair Arnone, Jr., seconded by Board Member  
Watts, to approve Project Work Order (PWO) No. A010171-2016-22 under  
the Master Professional Services Agreement with Kennedy/Jenks  
Consultants, Inc., to provide Design Services for Laguna Treatment Plant  
Aeration Basins Improvement Project, in the amount not to exceed  
$1,019,739.00. The motion carried by the following vote:  
7 -  
Yes:  
Chair Galvin III, Vice Chair Arnone Jr., Board Member Badenfort,  
Board Member Grabill, Board Member Walsh, Board Member Watts  
and Board Member Wright  
7. REPORT ITEMS  
7.1  
REPORT - ADOPTION OF A MITIGATED NEGATIVE DECLARATION AND  
MITIGATION MONITORING AND REPORTING PROGRAM, AND APPROVAL OF  
PROJECTS FOR THE GEYSERS-DELTA POND CONNECTION  
IMPROVEMENTS AND THE DELTA DIFFUSER MAINTENANCE PROJECT  
BACKGROUND: The Geysers-Delta Connection Improvements project includes  
improvements to the Delta Pond connection to meet the City’s desired recycled  
water conveyance capacity of 50 million gallons per day. The Delta Pond Diffuser  
Maintenance project includes dredging sediment in Santa Rosa Creek that has  
buried the effluent diffuser from Delta Pond. Both projects are covered by a single  
Initial Study / Mitigated Negative Declaration, which demonstrated that all potential  
impacts can be reduced to less-than-significant levels with the mitigation measures  
outlined in the Mitigation Monitoring and Reporting Program Report.  
RECOMMENDATION: It is recommended by the Transportation and Public Works  
Department and the Water Department that the Board of Public Utilities, by  
resolution: 1) adopt the Mitigated Negative Declaration for the Geysers-Delta Pond  
Connection / Diffuser Improvements; 2) adopt the Mitigation Monitoring and  
Reporting Program; 3) approve the Geysers-Delta Connection Improvements  
project; 4) approve the Delta Pond Diffuser Maintenance project; and 5) direct staff  
to file a Notice of Determination.  
Staff Report  
Attachments:  
Attachment 1_Initial Study-MND  
Attachment 2_Response to Comments  
Attachment 3_Final MMRP  
Resolution  
Exhibit A_MND-Final MMRP  
Presentation (added 1/19/22)  
Presenters: Andrew Wilt, Associate Civil Engineer and Richela  
Maeda, Associate Civil Engineer  
A motion was made by Vice Chair Arnone, Jr., seconded by Board Member  
Badenfort, to approve Item 7.1 - RESOLUTION NO. 1281 ENTITLED  
"RESOLUTION OF THE BOARD OF PUBLIC UTILITIES OF THE CITY OF  
SANTA ROSA ADOPTING A MITIGATED NEGATIVE DECLARATION AND  
MITIGATION MONITORING AND REPORTING PROGRAM FOR THE  
GEYSERS-DELTA POND CONNECTION/DIFFUSER IMPROVEMENTS, AND  
APPROVING THE GEYSERS-DELTA POND CONNECTION  
IMPROVEMENTS PROJECT AND THE DELTA POND DIFFUSER  
MAINTENANCE PROJECT." The motion carried by the following vote:  
7 -  
Yes:  
Chair Galvin III, Vice Chair Arnone Jr., Board Member Badenfort,  
Board Member Grabill, Board Member Walsh, Board Member Watts  
and Board Member Wright  
Board Member Walsh left the meeting at 3:20 p.m.  
7.2  
REPORT - RELIEF FROM BID AND CONTRACT AWARD - WEST COLLEGE  
STORAGE FACILITY PUMPING IMPROVEMENTS  
BACKGROUND: The West College Wet Weather Facility storage basins allow the  
City of Santa Rosa to temporarily divert sewage from the Llano trunk sewer system  
in order to balance flows conveyed to the Laguna Treatment Plant during peak  
winter storm events. Currently, the City seasonally rents two trailer mounted  
diesel-powered pumps, placed adjacent to two separate trunk sewer manholes  
along Pfister Road. When sewer flows exceed a certain flow threshold, the pumps  
are activated and flows are conveyed to the storage basin.  
This project includes the purchase and installation of two mobile, diesel powered  
pumps and fuel tanks; installation of roofless built-in containment structures, piping  
connections at two separate sites adjacent to trunk sewer manholes along Pfister  
Road; and installation of a containment structure serving the West College pump  
station.  
On November 30, 2021, several hours after the bid opening, the apparent low  
bidder, Piazza Construction of Penngrove, CA, submitted a notification requesting  
bid relief, due to an error in their bid. California Public Contract Code Section  
5100 addresses the criteria for such bid relief which may be considered by the  
award authority, and it has been determined that bid relief may be appropriate in  
this circumstance. Pacific Infrastructure Corporation of Pleasanton, CA submitted  
the next lowest responsive bid.  
RECOMMENDATION: It is recommended by the Transportation and Public Works  
Department and the Water Department that the Board of Public Utilities, by  
resolution, 1) consent to lowest bidder Piazza Construction of Penngrove, CA  
being relieved of their bid due to a mistake; 2) approve the project; 3) award  
Construction Contract No. C02284 in the amount of $966,481.00 to the next lowest  
responsive bidder, Pacific Infrastructure Corporation of Pleasanton, CA for West  
College Storage Facility Pumping Improvements; and 4) approve a 15%  
contingency, authorizing a total contract amount of $1,111,453.15.  
Staff Report  
Attachments:  
Attachment 1_Summary of Bids  
Attachment 2_Location Map  
Resolution  
Presentation (added 1/19/22)  
Presenter: Andrew Wilt, Associate Civil Engineer  
A motion was made by Board Member Wright, seconded by Board Member  
Watts, to approve Item 7.2 - RESOLUTION NO. 1282 ENTITLED  
"RESOLUTION OF THE BOARD OF PUBLIC UTILITIES OF THE CITY OF  
SANTA ROSA CONSENTING TO RELIEF FROM BID FOR PIAZZA  
CONSTRUCTION OF PENNGROVE, CA, DUE TO MISTAKE AND  
AWARDING CONTRACT NO. C002284 TO PACIFIC INFRASTRUCTURE  
CORPORATION OF PLEASANTON, CA, FOR WEST COLLEGE STORAGE  
FACILITY PUMPING IMPROVEMENTS WITH APPROVAL OF 15% PROJECT  
CONTINGENCY." The motion carried by the following vote:  
6 -  
Yes:  
Chair Galvin III, Vice Chair Arnone Jr., Board Member Badenfort,  
Board Member Grabill, Board Member Watts and Board Member  
Wright  
1 - Board Member Walsh  
Absent:  
8. PUBLIC COMMENTS ON NON-AGENDA MATTERS  
NONE.  
9. REFERRALS - NONE.  
10. WRITTEN COMMUNICATION (AND POSSIBLE BOARD DISCUSSION) - NONE.  
11. SUBCOMMITTEE REPORTS  
Chair Galvin reported the Contract Review Subcommittee met on  
January 13, 2022 and reviewed and recommended the Kennedy  
Jenks contract that was on the Consent calendar for today's  
meeting.  
12. BOARD MEMBER REPORTS  
NONE.  
13. DIRECTORS REPORTS  
Jennifer Burke, Director, reported this is the second year of  
delivering biosolids produced during wet weather to Lystek for  
enhanced treatment to a Class A biofertilizer. This year, Lystek  
presented a check to Santa Rosa in the amount of $1,000 in profit  
sharing for sale of the product and recognition of our successful  
partnership.  
Director Burke shared that a large sink hole appeared on December  
28 near the previously leaking, now abandoned aeration header at  
the Laguna Treatment Plant. Investigation indicates the sink hole is  
likely isolated to the immediately failed area. Further excavation to  
identify the root cause and a restoration strategy is underway.  
Director Burke reported the City was recently acknowledged by the  
State Water Resources Control Board for its participation in a pilot  
program monitoring wastewater for COVID-19.  
Director Burke shared the Deputy Director of Capital Improvement  
Projects has been filled by Mike Prinz. Mr. Prinz recently worked with  
the Las Gallinas Valley Sanitary District and previously was with the  
City of Santa Rosa for 16 years in various roles.  
Director Burke thanked the Board and the Water Department team  
for all their hard work, understanding and patience during her recent  
absence, especially acknowledging Assistant City Manager Jason  
Nutt and the Director's Staff team.  
14. ADJOURNMENT OF MEETING  
Chair Galvin adjourned the meeting at 3:38 p.m. in memory of  
Director Burke's mother. The next regular meeting of the Board of  
Public Utilities is scheduled for February 17, 2022.  
Approved on: February 17, 2022  
_________/S/_____________  
Roberta Atha, Recording Secretary