Hybrid Meeting - See Agenda

for Participation Information

City of Santa Rosa

Board of Public Utilities

Meeting Minutes - Final

Thursday, May 5, 2022

1:30 PM

1:30 PM - HYBRID VIA IN-PERSON AND ZOOM

1. CALL TO ORDER AND ROLL CALL

Chair Galvin called the meeting to order at 1:34 p.m.

5 -

Present

Chair Daniel Galvin III, Board Member Lisa Badenfort, Board Member

Mark Walsh, Board Member Mary Watts, and Board Member Glen

Wright

2 - Vice Chair William Arnone Jr., and Board Member Christopher Grabill

Absent

2. STATEMENTS OF ABSTENTION BY BOARD MEMBERS

There were no Statements of Abstention from Board Members.

3. STUDY SESSION - NONE.

4. MINUTES APPROVAL

April 21, 2022 - Regular Meeting Minutes.

4.1

April 21, 2022 - Regular Meeting Minutes

Attachments:

The minutes for April 21, 2022 were received and accepted as

submitted.

5. STAFF BRIEFINGS

5.1

WATER SUPPLY UPDATE

Staff will update the Board on water supply issues. The Board may discuss this

item and give direction to staff.

Presentation (added 5/2/22)

Attachments:

Presenter: Colin Close, Senior Water Resources Planner

6. CONSENT ITEMS

6.1

MOTION - PROJECT WORK ORDER APPROVAL - ENGINEERING

CONSTRUCTION MANAGEMENT AND INSPECTION SERVICES UNDER

MASTER PROFESSIONAL SERVICES AGREEMENT WITH GREEN VALLEY

CONSULTING ENGINEERS FOR TERRA LINDA AND BUENA VISTA SEWER

AND WATER REPLACEMENT - PHASE 1

RECOMMENDATION: It is recommended by the Transportation and Public Works

and Water Departments that the Board of Public Utilities, by motion, approve the

Project Work Order (PWO) No. A010146-2016-22 with Green Valley Consulting

Engineers for Construction Management and Inspection services for Terra Linda

and Buena Vista Drive Sewer and Water Replacement Project, for a total amount

of $652,533.00 which includes a 15% contingency.

Staff Report

Attachments:

Attachment 1_Project Work Order

Attachment 2_Project Map

A motion was made by Board Member Wright, seconded by Board Member

Watts, to approve the Project Work Order (PWO) No. A010146-2016-22 with

Green Valley Consulting Engineers for Construction Management and

Inspection services for Terra Linda and Buena Vista Drive Sewer and Water

Replacement Project, for a total amount of $652,533.00 which includes a

15% contingency. The motion carried by the following vote:

5 -

Yes:

Chair Galvin III, Board Member Badenfort, Board Member Walsh,

Board Member Watts and Board Member Wright

2 - Vice Chair Arnone Jr. and Board Member Grabill

Absent:

6.2

MOTION - CONTRACT AWARD - CONTROLLER AND RADIO UPGRADES AT

WATER PUMP STATIONS AND SEWER LIFT STATIONS, CONTRACT NO.

C02052

RECOMMENDATION: It is recommended by the Transportation and Public Works

Department and the Water Department that the Board of Public Utilities, by motion,

approve the project and award Construction Contract No. C02052 in the amount of

$1,650,000 to the lowest responsive bidder, Tesco Controls, LLC, of Sacramento,

CA for Controller and Radio Upgrades at Water Pump Stations and Sewer Lift

Stations Project, approve a 15% contingency and authorize a total contract amount

of $1,897,500.

Staff Report

Attachments:

Attachment 1_Location Map

Attachment 2_Summary of Bids

A motion was made by Board Member Wright, seconded by Board Member

Watts, to approve the project and award Construction Contract No. C02052

in the amount of $1,650,000 to the lowest responsive bidder, Tesco

Controls, LLC, of Sacramento, CA for Controller and Radio Upgrades at

Water Pump Stations and Sewer Lift Stations Project, approve a 15%

contingency and authorize a total contract amount of $1,897,500. The

motion carried by the following vote:

5 -

Yes:

Chair Galvin III, Board Member Badenfort, Board Member Walsh,

Board Member Watts and Board Member Wright

2 - Vice Chair Arnone Jr. and Board Member Grabill

Absent:

7. REPORT ITEMS

7.1

REPORT - CONTRACT AWARD - LAGUNA TREATMENT PLANT

DISINFECTION IMPROVEMENTS PROJECT

BACKGROUND: Ultraviolet (UV) light is the primary disinfection process for the

Laguna Treatment Plant (LTP). In 2012, the State Water Resources Control Board

Division of Drinking Water (DDW) re-evaluated and subsequently de-rated the

disinfection system capacity from 67 million gallons per day (MGD) to 48.5 MGD,

creating a disinfection deficiency under some wet weather conditions. The UV

system has been operating over 20 years and is beyond its useful service life.

Plant staff must provide greater resources to address disinfection system

limitations such as periodic UV under-dose, coliform exceedance, and cleaning

frequency issues. These conditions triggered the need to evaluate disinfection

equipment options to ensure that LTP has adequate disinfection capacity of up to

67 million gallons per day. Through various analyses, the City determined that

replacing the existing UV system with a new UV system is the most feasible

approach to address the capacity and reliability deficiencies.

RECOMMENDATION: It is recommended by the Contract Review Subcommittee

and the Transportation and Public Works and Water Departments that the Board of

Public Utilities, by motion, approve the project and award Construction Contract

No. C00284 in the amount of $68,109,000 to the lowest responsive bidder,

Shimmick Construction Company, Inc. for the Laguna Treatment Plant Disinfection

Improvements Project, approve a 10% contingency, and authorize a total contract

amount of $74,919,900.

Staff Report

Attachments:

Attachment 1_Summary of Bids

Attachment 2_Location Map

Presentation (added 5/2/22)

Presenter: Jason Roberts, Supervising Engineer

A motion was made by Board Member Walsh, seconded by Board Member

Badenfort, to approve the project and award Construction Contract No.

C00284 in the amount of $68,109,000 to the lowest responsive bidder,

Shimmick Construction Company, Inc. for the Laguna Treatment Plant

Disinfection Improvements Project, approve a 10% contingency, and

authorize a total contract amount of $74,919,900. The motion carried by the

following vote:

5 -

Yes:

Chair Galvin III, Board Member Badenfort, Board Member Walsh,

Board Member Watts and Board Member Wright

2 - Vice Chair Arnone Jr. and Board Member Grabill

Absent:

8. PUBLIC COMMENTS ON NON-AGENDA MATTERS

NONE.

9. REFERRALS - NONE.

10. WRITTEN COMMUNICATION (AND POSSIBLE BOARD DISCUSSION) - NONE.

11. SUBCOMMITTEE REPORTS

Chair Galvin reported the Contract Review Subcommittee met on

April 28, 2022, to review the Laguna Treatment Plant Disinfection

Improvements contract which was on today's agenda and

unanimously recommended by the subcommittee.

Chair Galvin reported the City Council/Board of Public Utilities

Liaison Committee met on April 28, 2022, to review two items. The

first item was a recommendation to pursue the development of a

Water Supply Alternatives Plan and the second item was a

presentation on a request from Jackson Family Wines to use

excess delivery capacity in the Geysers Pipeline to transmit or

"wheel" recycled water from the Town of Windsor's Reclamation

facilities to their property, which is within Windsor's recycled water

service area.

12. BOARD MEMBER REPORTS

NONE.

13. DIRECTORS REPORTS

Sean McNeil, Deputy Director - Environmental Services, reported

that Santa Rosa Water recently received additional funding from the

State to assist customers with overdue sewer bills.

Deputy Director McNeil shared that Brian Bokkin, Chief Plant

Operator of the Laguna Treatment Plant, is retiring after more than

six years of service to the City.

14. ADJOURNMENT OF MEETING

Chair Galvin adjourned the meeting at 2:07 p.m. The next meeting of

the Board of Public Utilities is scheduled for May 19, 2022.

Approved on: May 19, 2022

_______/S/_______________

Roberta Atha, Recording Secretary