Hybrid Meeting - See Agenda

for Participation Information

City of Santa Rosa

Board of Public Utilities

Meeting Minutes - Final

Thursday, August 18, 2022

1:30 PM

1. CALL TO ORDER AND ROLL CALL

Chair Galvin called the meeting to order at 1:36 p.m.

5 -

Present

Chair Daniel Galvin III, Vice Chair William Arnone Jr., Board Member

Christopher Grabill, Board Member Mark Walsh, and Board Member

Glen Wright

2 - Board Member Lisa Badenfort, and Board Member Mary Watts

Absent

2. STATEMENTS OF ABSTENTION BY BOARD MEMBERS

There were no Statements of Abstention from Board Members.

Board Member Badenfort joined the meeting at 1:37 p.m.

6 -

Present

Chair Daniel Galvin III, Vice Chair William Arnone Jr., Board Member

Lisa Badenfort, Board Member Christopher Grabill, Board Member

Mark Walsh, and Board Member Glen Wright

1 - Board Member Mary Watts

Absent

3. STUDY SESSION - NONE.

4. MINUTES APPROVAL

July 21, 2022 - Regular Meeting Minutes.

4.1

July 21, 2022 - Regular Meeting Minutes

Attachments:

The minutes for the July 21, 2022 were received and accepted as

submitted.

5. STAFF BRIEFINGS

5.1

WATER AND RECYCLED WATER SUPPLY UPDATE

Staff will update the Board on water and recycled water supply issues. The Board

may discuss this item and give direction to staff.

Presentation (Uploaded 8-17-2022)

Attachments:

Presenters: Peter Martin, Deputy Director - Water Resources; and

Mike Prinz, Deputy Director - Regional Water Use Operations

6. CONSENT ITEMS

Approval of the Consent Agenda

A motion was made by Vice Chair Arnone, Jr., seconded by Board Member

Badenfort, to waive reading of the text and adopt Consent Items 6.1

through 6.2. The motion carried by the following vote:

6 -

Yes:

Chair Galvin III, Vice Chair Arnone Jr., Board Member Badenfort,

Board Member Grabill, Board Member Walsh and Board Member

Wright

1 - Board Member Watts

Absent:

6.1

MOTION - CONTRACT AWARD - BACKUP GENERATORS - WATER AND

WASTEWATER FACILITIES

RECOMMENDATION: It is recommended by the Transportation and Public Works

Department and the Water Department that the Board of Public Utilities, by motion,

award Construction Contract No. C02256 in the amount of $9,189,750.00 to the

lowest responsive bidder, Terracon Constructors, Inc., of Healdsburg, California for

Backup Generators - Water and Wastewater Facilities, approve a 15%

contingency, and authorize a total contract amount of $10,568,212.50.

Staff Report

Attachments:

Attachment 1 - Summary of Bids

Attachment 2 - Map and Addresses

This Consent - Motion was approved.

6.2

MOTION - CONTRACT AWARD - LAGUNA TREATMENT PLANT WASTE GAS

BURNER REPLACEMENT, CONTRACT C01978

RECOMMENDATION: It is recommended by the Transportation and Public Works

Department and the Water Department that the Board of Public Utilities, by motion,

approve the project and award Contract No. C01978, Laguna Treatment Plant

Waste Gas Burner Replacement, in the amount of $1,996,500.00 to the lowest

responsive bidder, Pacific Infrastructure Corporation, of Pleasanton, California,

approve a 15% contingency and authorize a total contract amount of

$2,295,975.00.

Staff Report

Attachments:

Attachment 1 - Summary of Bids

Attachment 2 - Location Map

This Consent - Motion was approved.

7. REPORT ITEMS

7.1

REPORT - AUTHORITY TO ISSUE DESIGN-BUILD REQUEST FOR

PROPOSALS FOR THE LLANO TRUNK REHABILITATION PHASE 1

BACKGROUND: As part of the 2021 Sanitary Sewer Master Plan Update,

engineering consulting firm Woodard and Curran inspected and assessed

approximately 13 miles of large diameter trunk sewers that are part of the City’s

collection system to establish rehabilitation and replacement priorities. Nearing the

end of its useful life and exhibiting a high risk of failure, sections of the Llano trunk

were identified as the highest priority with a recommendation for rehabilitation

within one to two years.

Utilization of a Design-Build (DB) delivery method could provide the City with the

best-qualified DB entity and expedite project delivery through increased

collaboration between the engineer, contractor, and City during the design and

permitting phases.

RECOMMENDATION: It is recommended by the Transportation and Public Works

Department and the Water Department that the Board of Public Utilities, by motion,

authorize the issuance of a Request for Proposals for the Design-Build

procurement method for the Llano Trunk Rehabilitation Phase 1.

Staff Report

Attachments:

Attachment 1 - Location Map

Presentation (Uploaded 8-17-2022)

A motion was made by Board Member Wright, seconded by Board Member

Walsh, to authorize the issuance of a Request for Proposals for the

Design-Build procurement method for the Llano Trunk Rehabilitation

Phase 1. The motion carried by the following vote:

6 -

Yes:

Chair Galvin III, Vice Chair Arnone Jr., Board Member Badenfort,

Board Member Grabill, Board Member Walsh and Board Member

Wright

1 - Board Member Watts

Absent:

8. PUBLIC COMMENTS ON NON-AGENDA MATTERS

NONE.

9. REFERRALS - NONE.

10. WRITTEN COMMUNICATION (AND POSSIBLE BOARD DISCUSSION) - NONE.

11. SUBCOMMITTEE REPORTS

NONE.

12. BOARD MEMBER REPORTS

Vice Chair Arnone attended the North Sewer Trunk Relocation

project completion celebration on July 27 at DeTurk Roundbarn and

acknowledged that it was a nice conclusion to a successful project

for the community.

13. DIRECTORS REPORTS

Jennifer Burke, Director, reported: the Low-Income Housing

Assistance Program (LIHWAP) opened, is accepting applications,

funds in the amount of $8,981 have been applied to 7 accounts to

date, and customers can submit application to North Coast Energy

Services, Inc.; and Verily, a research organization analyzing sewage

for various variants of COVID-19 and Monkeypox, provided first

results based on samples the City provided, but at this time it is too

early to have statistical data as we have just started participating in

the program. The public can go to publichealth.verily.com to see

Santa Rosa data.

Director Burke also shared the recent passing of Tony Gonzalez,

co-worker and a member of the Water family. Tony, a 23-year

employee, worked as a Utilities Systems Operator II, was a Piner

High School alumnus and long-time Raider fan, and as a "go-to"

expert of the crews was always willing to share his knowledge and

experience with newer employees. A celebration of life was held for

Tony on August 13.

14. ADJOURNMENT OF MEETING

Chair Galvin adjourned the meeting at 2:23 p.m. in memory of Tony

Gonzalez.

Approved on: September 15, 2022

__________/S/___________

Dina Manis, Recording Secretary