Hybrid Meeting - See Agenda  
for Participation Information  
City of Santa Rosa  
Board of Public Utilities  
Meeting Minutes - Final  
Thursday, October 20, 2022  
1:30 PM  
1. CALL TO ORDER AND ROLL CALL  
Chair Galvin called the meeting to order at 1:32 p.m.  
6 -  
Present  
Chair Daniel Galvin III, Vice Chair William Arnone Jr., Board Member  
Lisa Badenfort, Board Member Mark Walsh, Board Member Mary  
Watts, and Board Member Glen Wright  
1 - Board Member Christopher Grabill  
Absent  
2. STATEMENTS OF ABSTENTION BY BOARD MEMBERS  
There were no Statements of Abstention from Board Members.  
3. STUDY SESSION  
3.1  
UPDATE ON PG&E’S POTTER VALLEY PROJECT  
In July 2022, the Federal Energy Regulatory Commission (FERC) accepted Pacific  
Gas and Electric Company’s (PG&E) proposed 30-month schedule to prepare and  
submit a license surrender application and decommissioning plan for the Potter  
Valley Hydroelectric Project (Project), which is located along the Eel River and  
diverts water into the East Fork Russian River providing water supply to Sonoma  
Water. PG&E will continue operating the Project under annual FERC licenses in the  
interim, but it remains unclear whether diversions from the Eel River to Russian  
River will continue after decommissioning of the Project. Sonoma Water and a  
collection of regional partners are initiating a collaborative process - the Russian  
River Water Forum - that aims to preserve the flow of water from the Project into the  
Russian River while also fostering collaboration to support water supply resiliency  
in the Russian River watershed. Santa Rosa’s Water Advisory Committee (WAC)  
member, Councilmember Rogers, and Technical Advisory Committee (TAC)  
member, Water Director Jennifer Burke, have been invited to provide input on  
Santa Rosa’s perspective on the future of the Project. Santa Rosa Water staff will  
provide an update on the Project and next steps. The Board of Public Utilities may  
receive information, ask questions, discuss and provide direction regarding the  
future of the Potter Valley Project to inform Santa Rosa’s WAC and TAC member  
for participation in the Russian River Water Forum.  
Presentation (Uploaded 10-19-2022)  
Attachments:  
Jennifer Burke, Director, and Morgan Biggerstaff, Assistant City  
Attorney presented and answered questions from the Board.  
4. MINUTES APPROVAL  
October 6, 2022 - Regular Meeting Minutes.  
4.1  
October 6, 2022 - Regular Meeting Minutes  
Attachments:  
The minutes for October 6, 2022 were received and accepted as  
submitted.  
5. STAFF BRIEFINGS  
5.1  
WATER AND RECYCLED WATER SUPPLY UPDATE  
Staff will update the Board on water and recycled water supply issues. The Board  
may discuss this item and give direction to staff.  
Presentation (Uploaded 10-19-2022)  
Attachments:  
Claire Nordlie, Sustainability Coordinator, and Mike Prinz, Deputy  
Director - Regional Operations, presented and answered questions  
from the Board.  
5.2  
IMAGINE A DAY WITHOUT WATER  
Staff will share this year's plans for celebrating Imagine A Day Without Water, a  
national education campaign that highlights the value of public water systems and  
the need to continually invest in them. This year, the day of action is Thursday, Oct.  
20, 2022. The mostly digital campaign will encourage residents to learn more about  
this essential and invaluable resource and to show their love for water by taking the  
I Heart Water pledge. The Board may discuss this item and give direction to staff.  
Presentation (Uploaded 10-19-2022)  
Attachments:  
Presenter: Elise Miller, Communications Coordinator  
6. CONSENT ITEMS  
Approval of the Consent Agenda  
A motion was made by Vice Chair Arnone, Jr., seconded by Board Member  
Watts, to adopt Consent Items 6.1 through 6.3. The motion carried by the  
following vote:  
6 -  
Yes:  
Chair Galvin III, Vice Chair Arnone Jr., Board Member Badenfort,  
Board Member Walsh, Board Member Watts and Board Member  
Wright  
1 - Board Member Grabill  
Absent:  
6.1  
MOTION - CONTINGENCY INCREASE - TERRA LINDA AND BUENA VISTA  
SEWER AND WATER REPLACEMENT - PHASE 1  
RECOMMENDATION: It is recommended by the Transportation and Public Works  
Department and the Water Department that the Board of Public Utilities, by motion,  
approve a 10% contingency increase of $177,141.00 for Terra Linda and Buena  
Vista Sewer And Water Replacement - Phase 1, for a total contract amount of  
$2,220,853.15.  
Staff Report  
Attachments:  
Attachment 1 - Location Map  
This Consent - Motion was approved.  
6.2  
MOTION - APPROVAL OF CHANGE OF SCOPE CONTRACT CHANGE ORDER  
TO DELTA POND DIFFUSER MAINTENANCE, CONTRACT NO. CO2200  
RECOMMENDATION: It is recommended by the Transportation and Public Works  
Department and the Water Department that the Board of Public Utilities, by motion,  
pursuant to Council Policy No. 100-07, approve a change in scope change order  
with Dixon Marine Services of Inverness, CA to Construction Contract No. C02200  
to modify the diffuser manifold installed in Santa Rosa Creek with a not-to-exceed  
amount of $73,000.00, which does not exceed the current total authorized contract  
amount and 15% contingency of $591,937.00.  
Staff Report  
Attachments:  
Attachment 1 - Location Map  
This Consent - Motion was approved.  
6.3  
RESOLUTION - BLANKET PURCHASE ORDER 165703 - INCREASE  
COMPENSATION, SNF POLYDYNE, INC.  
RECOMMENDATION: It is recommended by the Water and Finance Departments  
that the Board of Public Utilities, by resolution, approve a one-year extension with a  
10% increase to unit price and an increase in compensation of $125,000 to  
Blanket Purchase Order (BPO) 165703 for the supply and delivery of Clarifloc  
NW-134 dewatering polymer for the Laguna Treatment Plant to SNF Polydyne, Inc.,  
Riceboro, Georgia, in the total amount not to exceed $224,000.  
Staff Report  
Attachments:  
Resolution  
Resolution No. 1303  
This Consent - Resolution was approved.  
RESOLUTION NO. 1303, ENTITLED "RESOLUTION OF THE BOARD OF  
PUBLIC UTILITIES AUTHORIZING THE APPROVAL OF A ONE-YEAR  
EXTENSION AND INCREASE IN COMPENSATION OF BLANKET  
PURCHASE ORDER 165703 FOR SUPPLY AND DELIVERY OF CLARIFLOC  
NW-134 DEWATERING POLYMER FOR THE LAGUNA TREATMENT PLANT  
TO SNF POLYDYNE, INC.  
7. REPORT ITEMS - NONE.  
8. PUBLIC COMMENTS ON NON-AGENDA MATTERS  
9. REFERRALS - NONE.  
10. WRITTEN COMMUNICATION (AND POSSIBLE BOARD DISCUSSION) - NONE.  
11. SUBCOMMITTEE REPORTS  
Board Member Watts provided a brief report on the Water  
Conservation Subcommittee meeting held on October 19, 2022.  
12. BOARD MEMBER REPORTS  
None.  
13. DIRECTORS REPORTS  
Director Burke provided a report on: the Sonoma Marin Saving  
Water Partnership for regional solutions on water use efficiency, of  
which Santa Rosa Water is a member, award of two EPA  
WaterSense Awards (Sustained Excellence and Promotional  
Partner of the Year) at a recent WaterSmart Innovations (WSI)  
Conference; and announced the UV Project groundbreaking  
ceremony will be held at the Laguna Treatment Plant (LTP) on  
October 26, 2022 from 12pm-1pm.  
14. ADJOURNMENT OF MEETING  
Chair Galvin adjourned the meeting at 2:37 p.m. The next meeting  
of the Board of Public Utilities is scheduled for November 3, 2022.  
Approved on: November 3, 2022  
__________/S/________________  
Dina Manis, Recording Secretary