Hybrid Meeting - See Agenda

for Participation Information

City of Santa Rosa

Board of Public Utilities

Meeting Minutes - Final

Thursday, November 3, 2022

1:30 PM

1. CALL TO ORDER AND ROLL CALL

Chair Galvin called the meeting to order at 1:31 p.m.

6 -

Present

Chair Daniel Galvin III, Vice Chair William Arnone Jr., Board Member

Lisa Badenfort, Board Member Mark Walsh, Board Member Mary

Watts, and Board Member Glen Wright

1 - Board Member Christopher Grabill

Absent

2. STATEMENTS OF ABSTENTION BY BOARD MEMBERS

There were no Statements of Abstention from Board Members.

3. STUDY SESSION

None.

4. MINUTES APPROVAL

October 20, 2022 - Regular Meeting Minutes.

4.1

October 20, 2022 - Regular Meeting Minutes

Attachments:

The minutes for October 20, 2022 were received and accepted as

submitted.

5. STAFF BRIEFINGS

5.1

WATER SUPPLY UPDATE

Staff will update the Board on water supply issues. The Board may discuss this

item and give direction to staff.

Presentation (Uploaded 11-1-2022)

Attachments:

Peter Martin, Deputy Director - Water Resources, presented.

6. CONSENT ITEMS

Board Member Grabill joined the meeting at 1:42 p.m.

7 -

Present

Chair Daniel Galvin III, Vice Chair William Arnone Jr., Board Member

Lisa Badenfort, Board Member Christopher Grabill, Board Member

Mark Walsh, Board Member Mary Watts, and Board Member Glen

Wright

6.1

RESOLUTION - AWARD - GENERAL SERVICES AGREEMENT NO. F002525

FOR BIOSOLIDS HAULING SERVICES WITH PONCIA FERTILIZER INC.

RECOMMENDATION: It is recommended by the Finance and Water Departments

that the Board of Public Utilities, by resolution, approve award of General Services

Agreement No. F002525, for a one-year term with four one-year renewal options

for biosolids hauling services to the lowest responsive, responsible bidder Poncia

Fertilizer, Inc., Cotati, CA in the amount not to exceed $725,395.

Staff Report

Attachments:

Resolution

Exhibit A

BPU Resolution No. 1304

A motion was made by Board Member Wright, seconded by Board Member

Walsh, to approve RESOLUTION NO. 1304 ENTITLED "RESOLUTION OF

THE BOARD OF PUBLIC UTILITIES APPROVING AWARD OF GENERAL

SERVICES AGREEMENT NO. F002525 FOR BIOSOLIDS HAULING

SERVICES WITH PONCIA FERTILIZER, INC.". The motion carried by the

following vote:

7 -

Yes:

Chair Galvin III, Vice Chair Arnone Jr., Board Member Badenfort,

Board Member Grabill, Board Member Walsh, Board Member Watts

and Board Member Wright

7. REPORT ITEMS

7.1

REPORT - APPROVAL OF UPDATES TO THE WATER DEPARTMENT’S

ENFORCEMENT RESPONSE PLAN AND THE SIGNIFICANT INDUSTRIAL

USER ENFORCEMENT RESPONSE POLICY

BACKGROUND: The EPA Pretreatment Program for Significant Industrial Users

(SIUs) is administered by the Environmental Compliance Section (ECS). Santa

Rosa Water has an Enforcement Response Plan (ERP) that outlines operational

procedures and enforcement mechanisms intended to ensure that all discharges to

the sanitary sewer system are in compliance with Santa Rosa City Code, Title 15-

Sewers and with the United States Environmental Protection Agency (USEPA)

Pretreatment Regulations. The ERP was initially written in 1993 to comply with US

EPA Pretreatment regulations for Significant Industrial Users (SIUs) and

Categorical Users. The current plan revised the 1993 document and was adopted

in 2010 and included a Significant Industrial User Policy (SIU Policy). Minor EPA

audit findings required these revisions to the ERP and SIU Policy.

RECOMMENDATION: It is recommended by the Water Department that the Board

of Public Utilities, by motion, approve updates to the Water Department’s

Enforcement Response Plan and the Significant Industrial User Enforcement

Response Policy.

Staff Report

Attachments:

Attachment 1 - ERP (Redline)

Attachment 2 - ERP (Final)

Attachment 3 - SIU ERP Policy (Redline)

Attachment 4 - SIU ERP Policy (Final)

Presentation (Uploaded 11-1-2022)

Patrick Pulis, Environmental Compliance Inspector, presented.

A motion was made by Board Member Walsh, seconded by Board Member

Watts to approve updates to the Water Department's Enforcement

Response Plan and the Significant Industrial User Enforcement Response

Policy. The motion carried by the following vote:

7 -

Yes:

Chair Galvin III, Vice Chair Arnone Jr., Board Member Badenfort,

Board Member Grabill, Board Member Walsh, Board Member Watts

and Board Member Wright

8. PUBLIC COMMENTS ON NON-AGENDA MATTERS

9. REFERRALS - NONE.

10. WRITTEN COMMUNICATION (AND POSSIBLE BOARD DISCUSSION) - NONE.

11. SUBCOMMITTEE REPORTS

Chair Galvin reported the Contract Subcommittee met on October

26th to review the proposed Professional Services Agreement with

Woolpert, Inc, and it was unanimously recommended by the

subcommittee.

12. BOARD MEMBER REPORTS

Vice Chair Arnone provided a brief report on the October 26, 2022

UV Groundbreaking ceremony at the Laguna Treatment Plant.

13. DIRECTORS REPORTS

Mike Prinz, Deputy Director - Water Reuse Operations, presented a

report on: the UV Groundbreaking ceremony on October 26; the

Water Supply Alternatives Plan, also know as Our Water Future,

community meeting held via Zoom on October 26; and on a recent

storm-drain pet rescue executed by Santa Rosa Water Local Ops in

partnership with Santa Rosa Fire.

14. ADJOURNMENT OF MEETING

Chair Galvin adjourned the meeting at 1:55 p.m. The next meeting

of the Board of Public Utilities is scheduled for November 17, 2022.