Hybrid Meeting - See Agenda  
for Participation Information  
City of Santa Rosa  
Board of Public Utilities  
Meeting Minutes - Final  
Thursday, November 17, 2022  
1:30 PM  
1. CALL TO ORDER AND ROLL CALL  
Chair Galvin called the meeting to order at 1:32 p.m.  
7 -  
Present  
Chair Daniel Galvin III, Vice Chair William Arnone Jr., Board Member  
Lisa Badenfort, Board Member Christopher Grabill, Board Member  
Mark Walsh, Board Member Mary Watts, and Board Member Glen  
Wright  
2. STATEMENTS OF ABSTENTION BY BOARD MEMBERS  
There were no Statements of Abstention from Board Members.  
3. STUDY SESSION - NONE.  
4. MINUTES APPROVAL  
November 3, 2022 - Regular Meeting Minutes.  
4.1  
November 3, 2022 - Regular Meeting Minutes  
Attachments:  
The minutes for November 3, 2022 were received and accepted as  
submitted.  
5. STAFF BRIEFINGS  
5.1  
WATER SUPPLY UPDATE  
Staff will update the Board on water supply issues. The Board may discuss this  
item and give direction to staff.  
Presentation (Uploaded 11-16-2022)  
Attachments:  
Peter Martin, Deputy Director - Water Resources, presented.  
5.2  
PROJECT LABOR AGREEMENT OVERVIEW  
On October 25, 2022 the Santa Rosa City Council adopted a Project Labor  
Agreement policy to integrate the use of Project Labor Agreements in the City’s  
Capital Improvement Program. Staff will provide an overview of the new Project  
Labor Agreement Policy, including information on the definition of Project Labor  
Agreements and details on the new Policy and how it will be integrated into the  
City’s Capital Improvement Program.  
Presentation (Uploaded 11-16-2022)  
Attachments:  
Jason Nutt, Assistant City Manager, presented and answered  
questions from the Board.  
Public Comment:  
Joe Lubas, Associated Builders and Contractors, Northern  
California Chapter, asked if apprentices have to come from  
apprentice programs and what percentage of workforce will come  
from Sonoma County.  
6. CONSENT ITEMS  
Approval of the Consent Agenda  
A motion was made by Vice Chair Arnone, Jr., seconded by Board Member  
Grabill, to approve Consent Items 6.1 through 6.2. The motion carried by  
the following vote:  
6 -  
Yes:  
Chair Galvin III, Vice Chair Arnone Jr., Board Member Badenfort,  
Board Member Grabill, Board Member Walsh and Board Member  
Wright  
1 - Board Member Watts  
Absent:  
6.1  
MOTION - APPROVAL OF AMENDMENT TO PURCHASE ORDER FOR  
BACKUP GENERATORS AT WATER AND WASTEWATER FACILITIES  
RECOMMENDATION: It is recommended by the Transportation and Public Works  
Department, the Finance Department, and the Water Department that the Board of  
Public Utilities, by motion, approve an amendment to Purchase Order No. 167100  
with Peterson Power Systems, Inc., of San Leandro, California, for the purchase of  
eighteen (18) Backup Generators for Water and Wastewater Facilities, increasing  
the Purchase Order amount by $145,753.17, for a total not-to-exceed amount of  
$1,721,463,17.  
Staff Report  
Attachments:  
Attachment 1 - Purchase Order  
Attachment 2 - Location Map  
This Consent - Motion was approved.  
6.2  
RESOLUTION - WAIVER OF COMPETITIVE BID AND APPROVAL OF  
PROFESSIONAL SERVICES AGREEMENT WITH WOOLPERT, INC. FOR  
TECHNICAL SUPPORT IN INTEGRATING CITYWORKS SOFTWARE WITH  
INFINITY CIS SOFTWARE  
RECOMMENDATION: It is recommended by the Contract Review Subcommittee  
and Santa Rosa Water that the Board of Public Utilities, by resolution, waive the  
competitive bidding process and approve the Professional Services Agreement  
between the City and Woolpert, Inc. in the not-to-exceed amount of $254,260.  
Staff Report  
Attachments:  
Attachment 1 - Agreement  
Resolution  
BPU Resolution No. 1305  
This Consent - Resolution was approved.  
RESOLUTION NO. 1305, ENTITLED "RESOLUTION OF THE BOARD OF  
PUBLIC UTILITIES WAIVING THE COMPETITIVE BID PROCESS AND  
APPROVAL OF A PROFESSIONAL SERVICES AGREEMENT WITH  
WOOLPERT, INC. FOR TECHNICAL SUPPORT IN INTEGRATING  
CITYWORKS SOFTWARE WITH INFINITY SOFTWARE  
7. REPORT ITEMS  
7.1  
REPORT - CONTINGENCY INCREASE FOR CONTRACT NO. C02105 -  
LAGUNA TREATMENT PLANT CHILLERS AND CLIMATE CONTROL  
UPGRADES AT ADMINISTRATION AND ANNEX BUILDING  
BACKGROUND: A 2016 study by Costa Engineers, Inc. identified that the chillers  
and boilers located at the LTP Administration and Annex Buildings had reached the  
end of their effective service life. The Laguna Treatment Plant Chillers and Climate  
Control Upgrades at Administration and Annex Building project (Project) consists  
of replacing two 50-ton chillers and two condensing boilers at the Administration  
(Admin) building, and one 15-ton chiller at the Annex building. The Project also  
includes upgrades to the existing climate control system and programmable logic  
controller (PLC) network associated with the new chiller and boiler equipment. The  
chillers and boilers have been installed and are currently operating in manual mode.  
The remaining work for the Project consists of automation through PLC integration.  
RECOMMENDATION: It is recommended by the Transportation and Public Works  
Department and the Water Department that the Board of Public Utilities, by motion,  
pursuant to Council Policy No. 100-07 approve a 5% contingency increase of  
$43,660.80 for Contract No. C02105 - Laguna Treatment Plant Chillers and  
Climate Control Upgrades at Administration and Annex Building, for a total amount  
of $1,178,841.60.  
Staff Report  
Attachments:  
Attachment 1 - Change Order Summary  
Attachment 2 - Location Map  
Presentation (Uploaded 11-16-2022)  
Tracy Duenas, Supervising Engineer, presented and answered  
questions from the Board.  
A motion was made by Board Member Wright, seconded by Board Member  
Walsh, to approve a 5% contingency increase of $43,660.80 for Contract  
No. C02105 - Laguna Treatment Plant Chillers and Climate Control  
Upgrades at Administration and Annex Building, for a total amount of  
$1,178,841.60. The motion carried by the following vote:  
6 -  
Yes:  
Chair Galvin III, Vice Chair Arnone Jr., Board Member Badenfort,  
Board Member Grabill, Board Member Walsh and Board Member  
Wright  
1 - Board Member Watts  
No:  
8. PUBLIC HEARING  
8.1  
PUBLIC HEARING - ADOPTING NEW MISCELLANEOUS FEES AND  
INCREASING CERTAIN MISCELLANEOUS FEES (CONTINUED TO THE  
DECEMBER 15, 2022 REGULAR MEETING)  
BACKGROUND: Santa Rosa Water miscellaneous fees and charges reimburse  
the department for specific services and includes charges typically based on time  
and materials or other methodologies that help define the cost of providing the  
specific services for various services provided by City staff. These charges are  
collected from the customers who receive the service so that the costs for specific  
services are not spread to the entire ratepayer base.  
Miscellaneous fees and charges were last updated in 2019. If the Board of Public  
Utilities adopts these fees at the Public Meeting on November 17, 2022, the  
changes to the miscellaneous fees will take effect 60 days after adoption, on  
January 15, 2023.  
RECOMMENDATION: It is recommended by the Budget Review Subcommittee  
and the Water Department that the Board of Public Utilities, by resolution, adopt  
new Water Department miscellaneous fees and charges, and increase certain  
miscellaneous fees.  
This item was continued to the December 15, 2022 regular meeting.  
9. PUBLIC COMMENTS ON NON-AGENDA MATTERS  
None.  
10. REFERRALS - NONE.  
11. WRITTEN COMMUNICATION (AND POSSIBLE BOARD DISCUSSION) - NONE.  
12. SUBCOMMITTEE REPORTS  
Board Member Wright provided a brief report on the November 7,  
2022 Budget Review Subcommittee meeting.  
13. BOARD MEMBER REPORTS  
None.  
14. DIRECTORS REPORTS  
Director Burke provided a report on: the epidemiological studies  
performed by the wastewater team and results are shared with the  
County's Department of Public Health; and the recent inspection of  
the Laguna Treatment Plant, the Meadow Lane Pond Complex, and  
Delta Pond performed by North Coast Regional Water Quality  
Control Board on November 14, acknowledging staff's dedication to  
meeting permit requirements and showing no findings. Director  
Burke also offered acknowledgement to Environmental Services  
efforts being stewards of the water quality for our community.  
15. ADJOURNMENT OF MEETING  
Chair Galvin adjourned the meeting at 2:53 p.m. The next meeting  
of the Board of Public Utilities is scheduled for December 15, 2022.  
Approved on: December 15, 2022  
__________/S/________________  
Dina Manis, Recording Secretary