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24-0155
| 1 | 3.1 | Closed Session - Conference with Labor Negotiators | CC- Closed Session | CONFERENCE WITH LABOR NEGOTIATORS
(Government Code Section 54957.6)
Agency Designated Representatives: Maraskeshia Smith, City Manager; Alan Alton, Chief Financial Officer; Dominique Blanquie, Human Resources Director; Siara Goyer, Employee Relations Manager; and Burke Dunphy of Sloan Sakai Yeung & Wong LLP.
Employee Organizations: Santa Rosa Firefighters Association - Local 1401 (representing City Employee Unit 2); Operating Engineers Local 3, Maintenance and Utility System Operators (Employee Units 3 and 16); Santa Rosa City Employees Association (Employee Units 4, 6, 7); Santa Rosa Police Officers Association, (Employee Unit 5); Service Employees International Union Local 1021, (Employee Units 8 and 14); Public Safety Management Association (Employee Unit 9); Executive Management (Employee Unit 10); Middle Management (Employee Unit 11); Confidential (Employee Unit 12); Mechanics (Employee Unit 13); City Attorney (Employee Unit 15); Santa Rosa City Attorneys’ Association (Employee Unit 17), Santa Rosa Management Association (Employee Unit 18). | received and filed | |
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24-0329
| 1 | 7.1 | Eritrean Independence Day | CC- Proclamation | PROCLAMATION - ERITREAN INDEPENDENCE DAY | presented | |
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24-0328
| 1 | 7.2 | National Public Works Week | CC- Proclamation | PROCLAMATION - NATIONAL PUBLIC WORKS WEEK | presented | |
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24-0274
| 1 | 7.3 | Water Awareness Month | CC- Proclamation | PROCLAMATION - WATER AWARENESS MONTH | presented | |
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24-0194
| 1 | 7.4 | Presentation - Water Efficiency Awards | CC- Presentation | PRESENTATION - WATER EFFICIENCY AWARDS | presented | |
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24-0349
| 1 | 9.1 | April 2024 Litigation Report | CC- CMO/CAO Report | REPORT OF SETTLEMENTS AND ACTIVE LITIGATION
The City Attorney will report on settlements over $50,000 through April 2024 as well as provide a summary of pending litigation against the City. | received and filed | |
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24-0438
| 1 | | Late Correspondence | CC- Communication | LATE CORRESPONDENCE | received and filed | |
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24-0346
| 1 | 16.1 | Oakmont Rezone Application for Amendments To Planned Development PD63-001 | CC- Public Hearing | PUBLIC HEARING - TEXT AMENDMENT TO THE OAKMONT PLANNED DEVELOPMENT POLICY STATEMENT
BACKGROUND: The Oakmont Planned Development zoning district (PD63-001), and associated Policy Statement, was created in 1963. The applicant, the Oakmont Village Association (OVA), seeks to amend the Policy Statement to accomplish the following: 1) include an accurate district boundary map to reflect current build-out of the community; 2) remove language in the Policy Statement that requires all new uses to submit a Use Permit application, and instead default to the City’s Zoning Code for land use permitting requirements based on the underlying General Plan land use designation; and 3) define the types of land uses that would be compatible with and permitted by right on Parks & Recreation-designated properties. On March 28, 2024, the Planning Commission held a public hearing and voted unanimously to recommend that the City Council adopt the text amendment.
RECOMMENDATION: It is recommended by the Planning Commission and the Planning and Economic Development Department that the Council, by motion, | to waive reading of the text and introduce | Pass |
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24-0284
| 1 | 16.2 | Public Hearing - John Pol Annexation Prezoning | CC- Public Hearing | PUBLIC HEARING - JOHN POL ANNEXATION PREZONING
BACKGROUND: The subject property, located at 5817 HWY 12, is currently unincorporated and adjacent to properties within the City’s limits. It is currently developed with three single-family dwellings on 3.18-acres. The purpose of the annexation is to obtain City utilities to serve the existing development on site. No new development or construction is proposed at this time.
RECOMMENDATION: It is recommended by the Planning Commission and the Planning and Economic Development Department that the Council introduce an ordinance to amend the Zoning Map for the property located at 5817 HWY 12 to the Rural Residential-Scenic Road-Resilient City (RR-20-SR-RC) zoning district, consistent with the Very Low Density Residential General Plan land use designation. | to waive reading of the text and introduce | Pass |
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24-0395
| 1 | 16.3 | Regulation of Retail Tobacco Sales Public Hearing and Ordinance Introduction | CC- Public Hearing | PUBLIC HEARING - ORDINANCE OF THE COUNCIL OF THE CITY OF SANTA ROSA ADDING CHAPTER 6-20 OF THE SANTA ROSA CITY CODE TITLED “REGULATION OF RETAIL TOBACCO SALES,” AUTHORIZE THE CITY MANAGER TO NEGOTIATE AND EXECUTE AN AGREEMENT WITH THE COUNTY FOR COMPLIANCE MONITORING AND ENFORCEMENT
BACKGROUND: The City Council will consider an ordinance that proposes adding Chapter 6-20 to the Santa Rosa City Code titled “Regulation of Retail Tobacco Sales” requiring all tobacco retailers to obtain a license and comply with enhanced regulations associated with tobacco sales, in particular, those targeting sales to youth. The ordinance would establish a buffer between retail locations and schools and parks, a ban on electronic tobacco smoking devices and flavored tobacco sales, and establishment of minimum package sizes and pricing. If adopted, the ordinance will impose a license fee on retailers selling tobacco products within the City limits. Staff will return to Council with a resolution to impose any such fees.
RECOMMENDATION: It is recommended by the City Manager’s Office that the Council | to waive reading of the text and introduce | Pass |
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24-0410
| 1 | 11.2.1 | Request for Future Agenda Item - Voting Process Related to CC Appointed Positions | CC- Matters from Council | REQUEST FOR AGENDA ITEM REGARDING AMENDING THE VOTING PROCESS RELATED TO CITY COUNCIL APPOINTED POSITIONS
BACKGROUND: At the May 7, 2024, City Council meeting, Council Member C. Rogers requested a future agenda item to discuss amending the voting process related to City Council appointed positions including Mayor, Vice Mayor, vacant Council seats, and full Council board/commission appointments. Mayor N. Rogers concurred with the request. | directed staff to | Pass |
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24-0407
| 1 | 11.3.1 | SCTA/RCPA Appointment | CC- Mayor/Council Member Report | APPOINTMENT OF REPRESENTATIVE AND ALTERNATE TO SONOMA COUNTY TRANSPORTATION AUTHORITY / REGIONAL CLIMATE PROTECTION AUTHORITY
The Council may, by motion, select and appoint a representative and alternate to the Sonoma County Transportation Authority / Regional Climate Protection Authority Board of Directors. | appointed | Fail |
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24-0407
| 1 | 11.3.1 | SCTA/RCPA Appointment | CC- Mayor/Council Member Report | APPOINTMENT OF REPRESENTATIVE AND ALTERNATE TO SONOMA COUNTY TRANSPORTATION AUTHORITY / REGIONAL CLIMATE PROTECTION AUTHORITY
The Council may, by motion, select and appoint a representative and alternate to the Sonoma County Transportation Authority / Regional Climate Protection Authority Board of Directors. | appointed | Pass |
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24-0400
| 1 | 12.1 | Draft Minutes 04/16/2024 | CC- Minutes | April 16, 2024, Regular Meeting Minutes. | | |
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24-0380
| 1 | 13.1 | Appropriation of Grant Funds Overdue Water and Wastewater Charges | CC- Consent - Resolution | RESOLUTION - APPROPRIATION OF GRANT FUNDS FOR PAYMENT OF OVERDUE WATER AND WASTEWATER CHARGES ON CUSTOMER ACCOUNTS
RECOMMENDATION: It is recommended by Santa Rosa Water that the Council, by resolution, authorize the Chief Financial Officer to appropriate $2,038,897.06 of grant funding from the State Water Resources Control Board and apply payments to customer accounts for overdue water and wastewater charges. | adopted | Pass |
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24-0378
| 1 | 13.2 | Road Repair and Accountability Act FY 2024/2025 | CC- Consent - Resolution | RESOLUTION - ROAD REPAIR AND ACCOUNTABILITY ACT OF 2017 SENATE BILL 1 TRANSPORTATION FUNDING FISCAL YEAR 2024/2025 PROJECT LIST
RECOMMENDATION: It is recommended by the Transportation and Public Works Department that the Council, by resolution, authorize the Department of Transportation and Public Works to submit the Calistoga Road Reconstruction project in the amount of $4,596,103 to the California Transportation Commission (CTC) in order to receive Fiscal Year (FY) 2024/2025 apportionment of Senate Bill 1 (SB1) Road Maintenance and Rehabilitation Account (RMRA) funding. | adopted | Pass |
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24-0376
| 1 | 13.3 | Waiver of Bid and Issuance of Purchase Order for 2023 Chevrolet Crane Body | CC- Consent - Resolution | RESOLUTION - WAIVER OF BID AND ISSUANCE OF PURCHASE ORDER FOR ONE 2023 CHEVROLET SILVERADO MD, CRANE BODY FROM PLATINUM CHEVROLET
RECOMMENDATION: It is recommended by the Transportation and Public Works and Finance Departments that the Council, by resolution, approve a waiver of competitive bid and issuance of a purchase order for the purchase of one (1) 2023 Chevrolet Silverado MD, Crane Body from Platinum Chevrolet, Santa Rosa, California in the amount of $200,303.06. This vehicle is allocated as replacement for existing asset #21902, a 2009 Ford F450 used by Transportation and Public Work Field Services Electrical Services staff. | adopted | Pass |
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24-0392
| 1 | 13.4 | Blanket Purchase Order to Platinum Chevrolet | CC- Consent - Resolution | RESOLUTION - WAIVER OF BID AND ISSUANCE OF BLANKET PURCHASE ORDER TO BARNES FAMILY COMPANY DBA PLATINUM CHEVROLET, SANTA ROSA, CALIFORNIA
RECOMMENDATION: It is recommended by the Transportation and Public Works (TPW) and Finance Departments that the Council, by resolution: 1) waive competitive bidding pursuant to Section 3- 08.100(D) of the Santa Rosa City Code; and 2) authorize Purchasing Agent to issue Purchase Orders for the purchase of 2025 Model Year and newer Chevrolet Tahoe Special Service Vehicles (SSV) to Barnes Family Company dba Platinum Chevrolet, Santa Rosa, California for an amount not to exceed $575,000. | adopted | Pass |
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24-0393
| 1 | 13.5 | Approval for the Purchase of (3) Three Police Responder Vehicles | CC- Consent - Resolution | RESOLUTION - SOLE MANUFACTURE BID AWARD APPROVAL AND ISSUANCE OF A PURCHASE ORDER FOR THE PURCHASE OF THREE (3) 2024 FORD F-150 POLICE RESPONDER VEHICLES
RECOMMENDATION: It is recommended by the Transportation and Public Works and Finance Departments that the Council, by resolution, approve issuance of a Purchase Order for the purchase of three (3) 2024 Ford F150 Police Responder vehicles with Towne Motor Company dba Towne Ford Sales, Redwood City, California for a total amount not to exceed $159,617.56. | adopted | Pass |
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24-0394
| 1 | 13.6 | First Amendment Blanket Purchase Order with Environmental Logistics, Inc | CC- Consent - Resolution | RESOLUTION - FIRST AMENDMENT TO BLANKET PURCHASE ORDER NUMBER 169623 WITH ENVIRONMENTAL LOGISTICS, INC.
RECOMMENDATION: It is recommended by the Finance Department that the Council, by resolution, approve the First Amendment to Blanket Purchase Order Number 169623 for a one-year extension and increase compensation by $200,000 for the collection, transport, treatment, proper disposal and recycling of hazardous materials and waste management services with Environmental Logistics, Inc., Hayward, California, for a total not to exceed amount of $299,000. | adopted | Pass |
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24-0351
| 1 | 15.1 | Approval of Investment Policy Statement for PEMHCA Section 115 Trust and Appropriation of Initial Funding | CC- Report | REPORT - APPROVAL OF INVESTMENT POLICY STATEMENT FOR PEMHCA SECTION 115 TRUST AND APPROPRIATION OF INITIAL FUNDING FROM OPEB INTERNAL SERVICE FUND (THIS ITEM WAS CONTINUED FROM THE APRIL 16, 2024, REGULAR MEETING)
BACKGROUND: The City currently has a Section 115 trust to pre-fund pension expenses with PFM Asset Management LLC (PFMAM) serving as Trust Administrator, and Principal Bank serving as Trustee. The City will utilize this existing agreement for the PEMHCA Trust, with a new account being created to ensure these funds are separately reported and dedicated to PEMHCA pre-funding and claims payment.
RECOMMENDATION: It is recommended by the Finance Department that the Council, by resolution: 1) approve the Investment Policy Statement for City of Santa Rosa Section 115 Trust Public Employees Medical and Hospital Care Act (PEMHCA) Other Post Employment Benefit (OPEB) Fund as set forth in Exhibit A; (2) authorize the Chief Financial Officer to execute necessary documents for the creation of the Internal Revenue Service Section 115 Trust (Trust); and 3) authorize an initial one | to waive reading of the text and adopt | Pass |
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24-0396
| 1 | 15.2 | 2023 Board/Commission Annual Diversity Report | CC- Report | REPORT - DIVERSITY OF CITY COUNCIL BOARDS, COMMISSIONS, AND COMMITTEES
BACKGROUND: City Charter Section 11, Participation and Diversity in Boards and Commissions, requires that the Council issue an annual written report regarding its appointments to boards, commissions, and committees to be discussed in public session. The report shall contain, but is not limited to, the total number of appointments in a given year, the total number of applications in a given year, and relevant diversity information including geographic and ethnic diversity. Further, the report will evaluate the progress and success of increasing the diversity of appointments.
RECOMMENDATION: It is recommended by the City Clerk’s Office that the Council, by motion, accept the Annual Report of Diversity of City Council Appointees for the reporting year 2023 and provide feedback to staff on future reports. | approved | Pass |
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24-0379
| 1 | 17.1 | Attendance Report | CC- Communication | QUARTERLY BOARDS, COMMISSIONS AND COMMITTEES ATTENDANCE REPORT. Provided for information. | received and filed | |
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24-0391
| 1 | 21.1 | Upcoming Meetings List | CC- Upcoming Meetings | UPCOMING MEETINGS LIST | | |
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