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Meeting date/time:
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4/1/2025
2:30 PM
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Minutes status:
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Draft
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Meeting location:
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City Hall, Council Chamber,
100 Santa Rosa Avenue
Santa Rosa, CA 95404
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25-0151
| 1 | 3.1 | City Manager Evaluation | CC- Closed Session | PUBLIC EMPLOYEE - EVALUATION OF PERFORMANCE
(Government Code Section 54957(b))
Title: City Manager | | |
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25-0275
| 1 | 3.2 | Closed Session - City Manager | CC- Closed Session | CONFERENCE WITH LABOR NEGOTIATORS
(Government Code Section 54957.6)
Agency Designated Representatives: Mayor Mark Stapp; Dominique Blanquie, Human Resources Director
Unrepresented Employee: City Manager | | |
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25-0256
| 1 | 8.1 | Capital Improvement Program Status Update | CC- Staff Briefing | CAPITAL IMPROVEMENT PROGRAM STATUS UPDATE
Staff will provide an update of projects currently in the Capital Improvement Program in advance of May’s CIP Budget Study Session for FY25-26. No action will be taken except for possible direction to staff. | | |
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25-0202
| 1 | 8.2 | Community Empowerment Plan Update | CC- Staff Briefing | COMMUNITY EMPOWERMENT PLAN UPDATE
This is a standing item on the agenda. No action will be taken except for possible direction to staff. | | |
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25-0224
| 1 | 11.2.1 | SCMCA - Letters of Interest | CC- Mayor/Council Member Report | The City Council will, by motion, provide direction to the Mayor regarding letters of interest received for appointment to the following vacancies, which will be made by the Board of Directors of the Sonoma County Mayors’ and Councilmembers’ Association at its General Membership meeting on April 10, 2025:
Board of Directors Appointments:
1. Measure H Oversight Committee: Two seats with three-year terms starting in May. Must be an independent County resident - active fire chiefs, active fire directors, County employees, or spouses to any such individuals may not serve on the Committee. Letters received from:
· Jeff Okrepkie, Santa Rosa
· Evelyn Mitchell, Healdsburg
· Sandra Lowe, Sonoma
· Neysa Hinton, Sebastopol
· Jill McLewis, Sebastopol
2. North Bay Division LOCC, Executive Board: Two seats to fill expiring terms of Susan Harvey of Cotati and Janice Cader Thompson of Petaluma. One primary seat and one alternate seat. Two-year terms starting in April. Letters received from:
· Susan Harvey, Cotati
· Janice Cader Thompson, Petaluma
· Stephen Zollman, Sebastopol
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25-0229
| 1 | 12.1 | Draft Minutes 02/25/2025 | CC- Minutes | February 25, 2025, Regular Meeting Minutes. (THIS ITEM WAS CONTINUED FROM THE MARCH 18, 2025, REGULAR MEETING) | | |
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25-0179
| 1 | 12.2 | Draft Minutes 03/04/2025 | CC- Minutes | March 4, 2025, Regular Meeting Minutes. | | |
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25-0217
| 1 | 13.1 | Update CityBus Title VI Program | CC- Consent - Resolution | RESOLUTION - APPROVAL OF 2025 UPDATE TO SANTA ROSA CITYBUS TITLE VI PROGRAM
RECOMMENDATION: It is recommended by the Transportation and Public Works Department that the Council, by resolution, approve the 2025 update to the Santa Rosa CityBus Title VI Program, addressing the Transit Division’s responsibilities under Title VI of the Civil Rights Act of 1964. | | |
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25-0211
| 1 | 13.2 | Grant Application - Cybersecurity | CC- Consent - Resolution | RESOLUTION - GRANT APPLICATION TO THE CALIFORNIA GOVERNOR’S OFFICE OF EMERGENCY SERVICES FOR $250,000 UNDER THE STATE AND LOCAL CYBERSECURITY GRANT PROGRAM
RECOMMENDATION: It is recommended by the Information Technology Department that the Council, by resolution: 1) authorize receipt of grant funding from the California Governor’s Office of Emergency Services for the Federal FY 2022/2023 State and Local Cybersecurity Grant Program for the City of Santa Rosa’s cybersecurity program in the amount of $250,000; 2) authorize the City Manager or designee to accept the grant and execute any and all Grant Agreements and amendments thereto, and all other agreements or documents necessary for the completion of the project, subject to approval by the City Attorney; and 3) authorize the Chief Financial Officer to increase appropriations by the approved grant award amount. | | |
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25-0180
| 1 | 13.3 | FY 24 UASI Grant Acceptance and Appropriation | CC- Consent - Resolution | RESOLUTION - ACCEPTANCE AND APPROPRIATION OF GRANT FUNDS FROM THE CITY AND COUNTY OF SAN FRANCISCO FOR THE FY 2024 URBAN AREAS SECURITY INITIATIVE GRANT PROGRAM FUNDS
RECOMMENDATION: It is recommended by the Fire Department that the Council by resolution: 1) accept a grant award from the Department of Homeland Security as distributed by the City and County of San Francisco for the FY 2024 Urban Areas Security Initiative Program (UASI) Grant Funds in the amount of $39,317; 2) authorize the City Manager, or designee, to execute the Agreement between the City and County of San Francisco as the fiscal agent and City of Santa Rosa for the distribution of FY 2024 UASI Grant Funds, and all related documents required for receiving such funds; and 3) authorize the Chief Financial Officer to appropriate $39,317 of grant funds into a project key to be established by the Chief Financial Officer. | | |
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25-0230
| 1 | 13.4 | Ratification of BPO 149478 and increase of BPO 171685 for Records Services | CC- Consent - Resolution | RESOLUTION - RATIFICATION OF BLANKET PURCHASE ORDERS 149478 AND 171685, AND APPROVAL OF A FIVE-YEAR EXTENSION OF BLANKET PURCHASE ORDER 171685 WITH INCREASE IN COMPENSATION FOR RECORDS MANAGEMENT SERVICES
RECOMMENDATION: It is recommended by the Finance Department that the Council, by resolution: 1) ratify Blanket Purchase Order (BPO) 149478, and associated payments, in the amount of $99,000; 2) ratify BPO 171685, issued on March 27, 2024, and associated payments, in the amount of $49,000; 3) combine BPO 149478 with BPO 171685; and 4) approve the extension of BPO 171685 for a five year period, and increase compensation in the amount of $130,000, for records management services with Corodata Records Management, Inc., Poway, California, for a total combined amount not to exceed $278,000. | | |
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25-0200
| 1 | 13.5 | Second Amendment to BPO 168969 to Increase Terms and Compensation with Superior Supplies | CC- Consent - Resolution | RESOLUTION - APPROVAL OF SECOND AMENDMENT TO BLANKET PURCHASE ORDER 168969 TO EXTEND THE TERM AND INCREASE COMPENSATION WITH SUPERIOR SUPPLIES
RECOMMENDATION: It is recommended by the Finance Department that the Council, by resolution, approve the Second Amendment to Blanket Purchase Order (BPO) 168969 for a one-year extension for cement concrete supply with Superior Supplies, Santa Rosa, California in the amount of $50,000, for a total cumulative amount not to exceed $150,000. | | |
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25-0205
| 1 | 13.6 | Approval of Second Amendment for BPO 172139 to Increase Compensation with Cream's Towing | CC- Consent - Resolution | RESOLUTION - APPROVAL OF SECOND AMENDMENT TO BLANKET PURCHASE ORDER 172139 TO INCREASE COMPENSATION WITH CREAM’S TOWING, INC.
RECOMMENDATION: It is recommended by the Police and Finance Departments that the Council, by resolution, approve the Second Amendment to Blanket Purchase Order (BPO) 172139 for abandoned vehicle abatement services, increasing compensation with Cream’s Towing, Inc., Santa Rosa, California, in the amount of $150,000, for a total cumulative amount not to exceed $295,000. | | |
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25-0178
| 1 | 13.7 | Homeless Emergency Extension | CC- Consent - Resolution | RESOLUTION - EXTENSION OF PROCLAMATION OF LOCAL HOMELESS EMERGENCY
RECOMMENDATION: It is recommended by the Housing and Community Services Department that the Council, by resolution, approve an extension of Resolution No. 28839 which formally proclaimed a local homeless emergency within Santa Rosa. | | |
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25-0201
| 1 | 13.8 | Ordinance Adoption Designating Fire Hazard Safety Zones | CC- Consent - Ordinance | ORDINANCE ADOPTION SECOND READING - ORDINANCE OF THE COUNCIL OF THE CITY OF SANTA ROSA TO DESIGNATE FIRE HAZARD SEVERITY ZONES AND AMEND SECTION 18-44.4907.1 OF CHAPTER 18-44 OF THE SANTA ROSA CITY CODE TO INCLUDE THE NEWLY DESIGNATED HIGH ZONE REFERENCE
RECOMMENDATION: This ordinance, introduced at the March 18, 2025, Regular Meeting by a 5-0-2-0 vote (Council Members Alvarez and Fleming absent), designates moderate, high, and very high fire hazard severity zones as recommended by the California Department of Forestry and Fire Protection (CalFire). | | |
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25-0232
| 1 | 15.1 | Written Objections - Proposed Water and Wastewater Rates | CC- Report | REPORT - SUMMARY OF AND RESPONSE TO WRITTEN OBJECTIONS RECEIVED PURSUANT TO STATE BILL AB 2257 (2025), REQUIRING WOULD-BE CHALLENGERS TO EXHAUST ADMINISTRATIVE REMEDIES WITH RESPECT TO PROPOSED WATER AND WASTEWATER RATES FOR FISCAL YEARS BEGINNING JULY 1, 2025 - 2029 BY TIMELY FILING WRITTEN OBJECTIONS PRIOR TO INITIATING LITIGATION CHALLENGING PROPOSED WATER AND WASTEWATER RATES
BACKGROUND: In September 2024, the California State legislature adopted Assembly Bill 2257, which requires effective January 1, 2025, that would-be challengers to proposed water and wastewater rate changes exhaust administrative remedies by timely submitting substantive, written objections to the City. Failure to meet this requirement precludes would-be challengers from later bringing litigation that would challenge the City’s proposed water and wastewater rate change. This item will summarize all written objections received prior to the March 5, 2025 deadline for submission, assess the merits of written objections received, and recommend that Council, by resolution, respond to the written objections in a | | |
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25-0206
| 1 | 15.2 | 2024 General Plan Annual Report | CC- Report | REPORT - 2024 GENERAL PLAN, INCLUSIONARY HOUSING, & GROWTH MANAGEMENT ANNUAL REVIEW REPORT
BACKGROUND: The 2024 General Plan report addresses each of the 12 General Plan Elements including, among others, the Economic Vitality Element, which addresses creation of a strong, sustainable economic base; the Open Space and Conservation Element, which addresses environmental preservation and greenhouse gas emissions reduction; and the Public Services and Facilities Element which includes enhancement of recreational assets and public safety.
RECOMMENDATION: It is recommended by the Planning and Economic Development Department that the Council, by motion, review and accept the 2024 General Plan, Inclusionary Housing, and Growth Management Annual Review report. | | |
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25-0231
| 1 | 16.1 | 2024 Water and Wastewater Cost of Service Study and Rate Schedule | CC- Public Hearing | PUBLIC HEARING - CONSIDERATION OF 2024 WATER AND WASTEWATER COST OF SERVICE STUDY, ADOPTION OF PROPOSED FY25/26 THROUGH FY29/30 RATE SCHEDULE, AND AMENDMENTS TO SANTA ROSA CITY CODE TITLE 14 POTABLE AND RECYCLED WATER
BACKGROUND: In 2023, Santa Rosa Water (SRW) hired Hildebrand Consulting, LLC (HC) to develop a comprehensive and detailed 10-year financial model, followed by a thorough cost of service analysis and recommendation of a new 5 year water and wastewater rate schedule. The model and cost of service analysis are the primary analytical tools for complying with Proposition 218 and determining ongoing financial requirements for SRW, and provides the basis for the recommended water and wastewater rate schedule.
HC found SRW’s financial health is such that annual water and wastewater rate increases would be required for Fiscal Year (FY) 2025/26 through FY 2029/30. Proposed increases between 6-7% each year for water fixed and usage charges, plus the re-implementation of the wholesale rate pass-through policy, and 5% each year for wastewater fixed and usage charges are propo | | |
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25-0143
| 1 | 16.2 | Board of Community Services Retitling and Amending | CC- Public Hearing | PUBLIC HEARING - RETITLING AND AMENDING SANTA ROSA MUNICIPAL CODE CHAPTER 2-04, BOARD OF COMMUNITY SERVICES
BACKGROUND: This ordinance will retitle and amend the existing municipal code to bring it into alignment with the City Charter and Council Policy 000-06, reflect the current role and function of the advisory board, and change the advisory body’s name to reflect the department it advises making it more accessible to the public.
RECOMMENDATION: It is recommended by the Recreation and Parks Department and the Board of Community Services that the Council, by one ordinance and one resolution: 1) introduce an ordinance to retitle and amend City Code Chapter 2-04 to change the name of the advisory body from the Board of Community Services to the Recreation and Parks Board, update the Board’s statement of purpose, update the Board’s powers and duties to reflect their current role, align the number of members with the number of City Council members, reduce the number of members needed to achieve quorum, align members’ terms to coincide with the term of their appointing Council me | | |
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25-0204
| 1 | 21.1 | Upcoming Meeting List | CC- Upcoming Meetings | UPCOMING MEETINGS LIST | | |
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