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13-0381
| 1 | 2.1 | Closed Session - Labor | CC- Closed Session | CONFERENCE WITH LABOR NEGOTIATORS
(Government Code Section 54957.6)
Agency Designated Representatives: Fran Elm, Human Resources Director, Chris Sliz, Employee Relations Manager, and Carol Stevens of Burke, Williams & Sorensen, LLP.
Employee Organizations: Santa Rosa Firefighters Association - Local 1401 (representing City Employee Unit 2); Operating Engineers Local 3, Maintenance and Utility System Operators (Employee Units 3 and 16); Santa Rosa City Employees Association (Employee Units 4, 6, 7); Santa Rosa Police Officers Association, (Employee Unit 5); Service Employees International Union Local 1021, (Employee Units 8 and 14); Public Safety Management Association (Employee Unit 9); Santa Rosa City Attorneys’ Association (Employee Unit 17), Santa Rosa Management Association (Employee Unit 18). | | |
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13-0405
| 1 | 2.2 | Closed Session - Labor | CC- Closed Session | CONFERENCE WITH LABOR NEGOTIATORS
(Government Code Section 54957.6)
Agency Designated Representatives: Kathleen Millison, City Manager and Jennifer Phillips, Assistant City Manager. Unrepresented Executive Management, Middle Management, and Confidential Employees (Employee Units 10, 11 and 12). | | |
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13-0462
| 1 | 2.3 | Closed Session | CC- Closed Session | CONFERENCE WITH LEGAL COUNSEL - ANTICIPATED LITIGATION
Initiation of litigation pursuant to subdivision (d)(4) of Government Code Section 54956.9: one potential case | | |
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13-0564
| 1 | 3.1 | Fall Financial Update | CC- Study Session | FALL FINANCIAL UPDATE
This study session will provide an update on the current and projected status of General Fund finances beginning with a discussion of preliminary General Fund year end closing results for Fiscal Year (FY) 2012/13. First quarter activity for the current FY 2013/14, along with updated projections for the remainder of the year will be presented. An economic outlook will be provided that discusses current and projected trends that will affect this fiscal year and beyond.
During the presentation, General Fund revenues will be reviewed and an updated forecast will be provided. The Five-Year Forecast, incorporating updated revenue, expenditure and reserve projections, will be presented for FY 2013/14 through FY 2017/18. | | |
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13-0595
| 1 | 3.2 | Affordable Housing | CC- Study Session | AFFORDABLE HOUSING AND EMERGENCY SHELTER BEDS
Staff will conduct a brief presentation to review: 1) the existing inventory of shelter beds, homeless services and affordable housing; 2) outline the need to restore local funding resources for affordable housing; and, 3) funding options for the City Council to consider during the budget deliberation process. City staff, affordable housing developers, and homeless service providers will be available to assist the discussion. | | |
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13-0609
| 2 | 6.1 | Schwedhelm Proclamation | CC- Proclamation | PROCLAMATION - POLICE CHIEF SCHWEDHELM RETIREMENT | | |
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13-0610
| 2 | 6.2 | McCormick Proc | CC- Proclamation | PROCLAMATION - FIRE CHIEF McCORMICK RETIREMENT | | |
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13-0608
| 2 | 6.3 | Drive Sober Proc | CC- Proclamation | PROCLAMATION - DRIVE SOBER MONTH | | |
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13-0611
| 2 | 6.4 | Presentation - Responsible Alcohol Merchant Award | CC- Presentation | PRESENTATION - RESPONSIBLE ALCOHOL MERCHANT AWARDS | | |
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13-0577
| 1 | 11.1 | PG&E Service - Water Reservior R-11 | CC- Consent - Motion | MOTION - PACIFIC GAS AND ELECTRIC COMPANY APPLICATION FOR SERVICE - PERMANENT ELECTRICAL POWER TO WATER RESERVOIR R-11
RECOMMENDATION: It is recommended by the Transportation and Public Works Department that the Council delegate authority to the Director of Utilities to submit an application to Pacific Gas and Electric Company to provide electrical power to existing water reservoir R-11. | | |
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13-0579
| 1 | 11.2 | PGE Service Agreement - College and Glenn | CC- Consent - Motion | PACIFIC GAS AND ELECTRIC COMPANY SERVICE POINT AGREEMENT – SAFE ROUTES TO SCHOOL – COLLEGE AVENUE AND GLENN STREET | | |
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13-0580
| 1 | 11.3 | Santa Rosa Ave Widening - Yolanda to Kawana | CC- Consent - Motion | MOTION - CONTRACT AWARD - SANTA ROSA AVE WIDENING YOLANDA AVE TO KAWANA SPRINGS ROAD
RECOMMENDATION: It is recommended by the Department of Transportation and Public Works that the Council, by motion, award construction contract no. C00655, Santa Rosa Ave Widening - Yolanda Ave to Kawana Springs Road in the total amount of $ 6,148,524.57 to the lowest responsible bidder, Ghilotti Bros / Terracon JV of San Rafael and Santa Rosa, respectively. Funding for this project has been appropriated to Account Nos. 17144, 55402, 55603 and 70543. The sources of funds are Measure M, development fees, local transportation funds and sewer and water funds. | | |
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13-0582
| 1 | 11.4 | Speed Limits on Montgomery Drive and Russell Avenue | CC- Consent - Motion | SPEED LIMITS ON MONTGOMERY DRIVE AND RUSSELL AVENUE | | |
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13-0584
| 1 | 11.5 | W Steele Ln Assessment Lien | CC- Consent - Motion | RESOLUTION - ASSESSMENT LIEN AGAINST THE REAL PROPERTY LOCATED AT 2512 WEST STEELE LANE
RECOMMENDATION: It is recommended by the Department of Community Development that Council, by resolution, approve the special assessment lien in the amount of $21,930.00 against the property located at 2512 West Steele Lane for violations of the City Code that remain uncorrected by the responsible party, Diana McVey, and authorizes recording of a lien and placing the assessment on the property tax roll for collection. | | |
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13-0587
| 1 | 11.6 | 2508 Montgomery Drive Assessment Lien | CC- Consent - Resolution | RESOLUTION - ASSESSMENT LIEN AGAINST THE REAL PROPERTY LOCATED AT 2508 MONTGOMERY DRIVE
RECOMMENDATION: It is recommended by the Department of Community Development that the Council, by resolution, approve the special assessment lien in the amount of $20,127.00 against the property located at 2508 Montgomery Drive for violations of the City Code that remain uncorrected by the responsible party, Russell (BJ) Morgan, Jr. and authorizes recording of a lien and placing the assessment on the property tax roll for collection. | | |
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13-0606
| 1 | 11.8 | Bicentennial Marketplace Resolution Correction | CC- Consent - Resolution | RESOLUTION - BICENTENNIAL MARKETPLACE RESOLUTION CORRECTION
RECOMMENDATION: It is recommended by the Department of Community Development that the Council adopt a corrected resolution amending the general plan for approximately 4.2 acres from Office and Very Low Density Residential to Retail and Business Services. | | |
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13-0607
| 1 | 11.9 | Bicentennial Marketplace Ordinance Correction | CC- Consent - Ordinance | ORDINANCE INTRODUCTION - BICENTENNIAL MARKETPLACE ORDINANCE CORRECTION - ORDINANCE OF THE COUNCIL OF THE CITY OF SANTA ROSA AMENDING TITLE 20 OF THE SANTA ROSA CITY CODE - RECLASSIFICATION OF BICENTENNIAL MARKETPLACE LOCATED AT 3366, 3380 MENDOCINO AVENUE AND ASSORTED PARCELS (APN(S): 173-050-004 / 005/ 006 /007 / 008 / 010 / 011) AND APPROXIMATELY 15,000 SQUARE FEET OF 3340 MENDOCINO AVENUE (APN: 173-050-009) TO THE CG (GENERAL COMMERCIAL) DISTRICT - FILE NUMBER MJP10-003
RECOMMENDATION: It is recommended by the Department of Community Development that the City Council introduce an ordinance reclassifying approximately 4.2 acres from the CO (Office Commercial) and RR-40 (Rural Residential) to the CG (General Commercial) district. | | |
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13-0624
| 1 | 11.10 | Paseo Vista Utility Certificate | CC- Consent - Resolution | RESOLUTION - GRANTING PASEO VISTA UTILITY CERTIFICATE APPEAL
RECOMMENDATION: This resolution, approved by the Council at the December 3, 2013, Regular Meeting by a 4-3 vote, grants the appeal and Utility Certificate for water service for the Paseo Vista residential project. | | |
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13-0590
| 1 | 11.7 | Burke, Williams & Sorensen Contract | CC- Consent - Resolution | RESOLUTION - CONTRACT - BURKE, WILLIAMS, & SORENSEN FOR LEGAL SERVICES
RECOMMENDATION: It is recommended by the Department of Human Resources that the Council, by resolution, approve an agreement between Burke, Williams, & Sorensen and the City of Santa Rosa for an amount not to exceed $150,000.00. Funds for these services to be paid out through the end of 2014 from the Human Resources budget, Key Number 040101, Object Code 5320. | | |
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13-0600
| 1 | 12.1 | Housing Impact Fees | CC- Report | REPORT - ADOPTION OF HOUSING IMPACT FEE AND AMENDMENT TO THE CITY CODE CHAPTER 21-02 (HOUSING ALLOCATION PLAN) REGARDING TIMING OF FEE PAYMENT
BACKGROUND: On September 24, 2013, the City Council held a public hearing in consideration of revised housing impact fees for rental and for-sale housing units and revision to the city code to change the timing of payment of the fee for for-sale units to the close of escrow. The Council requested more information about the impact of the fee on smaller units and how a future fee might be revenue neutral. Based on an analysis of fee options, the fee for for-sale units is proposed to be 2.5% of unit sales price, and the fee for rental units is proposed to remain based on unit square footage, with no change except for charging the fee for units less than 910 square feet.
RECOMMENDATION: It is recommended by the Departments of Community Development and Economic Development and Housing that the City Council introduce an ordinance amending City Code Chapter 21-02 (Housing Allocation Plan) and adopt a resolution revising housing impact fees fo | | |
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13-0479
| 1 | 12.2 | FY 2012/13 Measure O Annual Report | CC- Report | REPORT - FY 2012/13 MEASURE O ANNUAL REPORT
BACKGROUND: Ordinance No. 3680 added Chapter 3-26 to the Santa Rosa City Code establishing a special transactions and use tax. The special tax measure, known as Measure O, increased sales tax by a quarter cent to fund specific Police, Fire, and Gang Prevention/Intervention programs, as set forth in the Ordinance.
In accordance with the Ordinance, a Citizen Oversight Committee was established, with members appointed by the City Council, to ensure the proper use of the Measure O funds. Each year, an Annual Report is prepared by City staff, reviewed by the Citizen Oversight Committee and presented to the City Council reporting on expenditures and activities during the past fiscal year.
RECOMMENDATION: It is recommended by the Finance, Police, Fire, and Recreation and Parks Departments, the City Manager’s Office and the Measure O Citizen Oversight Committee, that the Council, by motion, formally accept the Measure O Annual Report for FY 2012/13. | | |
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13-0597
| 1 | 12.3 | Measure O Implementation Plan Change Adjustments | CC- Report | REPORT - AMENDMENT TO MEASURE O IMPLEMENTATION PLAN, FIRE STATION 5 RELOCATION, AND GANG PREVENTION AND RELATED BUDGET APPROPRIATIONS
BACKGROUND: In accordance with Chapter 3-26, the Council adopted a Transaction and Use Tax Implementation Plan (Measure O) on September 21, 2004, by Resolution No. 26069, which outlines the uses and purposes for which the special tax revenues may be used over time. This agenda item is to seek Council approval to amend the Measure O Implementation Plan to allow the Fire Department to transfer funds in the amount of $600,000 from two Measure O funded CIP project accounts into a third Measure O funded CIP project account to be used towards the construction costs of the new location of Fire Station 5. This agenda item also seeks approval for Gang Prevention/Intervention to use Measure O funds for one-time expenditures to include a limited term 1.0 FTE Senior Administrative Assistant, to fund $125,000 for the Mayors Gang Prevention Task Force Strategic Plan Implementation and $250,000 for the Responsive Grant Program.
The Ordinance specifies that t | | |
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13-0597
| 1 | | Measure O Implementation Plan Change Adjustments | CC- Report | REPORT - AMENDMENT TO MEASURE O IMPLEMENTATION PLAN, FIRE STATION 5 RELOCATION, AND GANG PREVENTION AND RELATED BUDGET APPROPRIATIONS
BACKGROUND: In accordance with Chapter 3-26, the Council adopted a Transaction and Use Tax Implementation Plan (Measure O) on September 21, 2004, by Resolution No. 26069, which outlines the uses and purposes for which the special tax revenues may be used over time. This agenda item is to seek Council approval to amend the Measure O Implementation Plan to allow the Fire Department to transfer funds in the amount of $600,000 from two Measure O funded CIP project accounts into a third Measure O funded CIP project account to be used towards the construction costs of the new location of Fire Station 5. This agenda item also seeks approval for Gang Prevention/Intervention to use Measure O funds for one-time expenditures to include a limited term 1.0 FTE Senior Administrative Assistant, to fund $125,000 for the Mayors Gang Prevention Task Force Strategic Plan Implementation and $250,000 for the Responsive Grant Program.
The Ordinance specifies that t | | |
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13-0575
| 1 | 12.5 | Contract Award - Fire Station 5 | CC- Report | REPORT - CONTRACT AWARD - FIRE STATION 5 - RELOCATION AND NEW CONSTRUCTION
BACKGROUND: In 2002 a Fire Station Location and Deployment study was conducted by Firescope Inc. identifying the need for a Fountaingrove area Fire Station to improve response times in the northeast Santa Rosa area. In 2004 a Sonoma County Grand Jury Report specified that the City of Santa Rosa must promptly establish a time table for the relocation of Fire Station 5 from its current location at 3480 Parker Hill Road to the Fountaingrove area. Subsequent studies identified the most suitable location to be an undeveloped parcel at 2201 Newgate Court in Fountaingrove.
The Fire Station 5 project was advertised on September 16, 2013, and bids were received on October 15, 2013. A total of 10 bids were received, ranging from $3,117,000.00 to $3,646,000.00. Construction is anticipated to begin approximately January 2014. The length of the contract is 230 working days.
RECOMMENDATION: It is recommended by the Fire Department and the Transportation and Public Works Department that Council, by motion, award con | | |
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13-0623
| 1 | 12.4 | Fire Station 5 Financing | CC- Report | REPORT - AUTHORIZATION TO ENTER INTO A PRIVATE PLACEMENT LEASE FINANCING RELATED TO THE RELOCATION AND NEW CONSTRUCTION OF FIRE STATION 5
BACKGROUND: This agenda item is to seek Council authorization by Resolution, (1) approve documents relating to the financing of construction for Fire Station 5 at 2201 Newgate Court in an amount not to exceed $3,600,000, and (2) approve and authorize the execution of related documents by the City Manager, Chief Financial Officer or their respective delegates and actions with respect thereto.
Based on a study conducted by FireScope Inc. in 2002 and the Santa Rosa General Plan 2035, it has been determined that the relocation of Fire Station at Parker Hill Road to a new location near Fountaingrove Parkway to better serve the community.
The City received bids on the construction of Fire Station 5 at 2201 Newgate Court on October 15, 2013. The lowest bid was $3,117,000. Added to this amount are other costs associated with the construction, such as inspections and contingency in the amount of $790,765, for a total project cost of approximately | | |
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13-0616
| 1 | 12.6* | FEMA Grant 2013 | CC- Report | REPORT - ACCEPTANCE AND APPROPRIATION OF FUNDS FROM THE FEDERAL EMERGENCY MANAGEMENT AGENCY (FEMA) IN THE AMOUNT OF $853,356 FOR THE HIRING OF (3) FTE FIREFIGHTER POSITIONS FOR THE TWO YEAR GRANT PERFORMANCE PERIOD AND AUTHORIZING THE CITY MANAGER TO IMPLEMENT THESE CHANGES
BACKGROUND: The Fire Department was awarded a FEMA SAFER grant in the amount of $853,356 to hire (3) FTE firefighters for a two year period. These positions would staff a fourth person on the outlying Calistoga Road Station 6 to improve initial interior fire attack times to save lives and reduce property damage. This item seeks Council approval to accept the FEMA safer grant and add (3) FTE firefighter positions to the Fire Budget for the 2 year grant performance period.
RECOMMENDATION: It is recommended by the Fire Department that the Council, by resolution, authorize the acceptance of FEMA funds, authorize the addition of (3) FTE firefighter positions, authorize the City Manager to execute documents on behalf of the City and authorize the Chief Financial Officer to appropriate FEMA 2013 SAFER Grant funds | | |
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13-0626
| 1 | 13.1 | CD Fees Public Hearing | CC- Public Hearing | PUBLIC HEARING - ADOPTION OF FEES - COMMUNITY DEVELOPMENT DEPARTMENT (CONTINUED TO JANUARY 7, 2014)
BACKGROUND: The Full Cost of Services Study for the Community Development Department was completed in April 2013, and it outlines the costs of the City’s development review activities. Many department services are funded by fees, and the study includes the rate of cost recovery for these services. The fee adjustment strategy under consideration includes changing building fees to cost based system and phasing in increases to Building and Planning fees over a three to five year time frame. When the phase in is complete, building fees are expected to recover 90% and Planning fee are expected to recover 75%.
By message dated November 21, 2013, the Construction Coalition and the North Coast Builders Exchange expressed concern about the timing of the public hearing to consider development review fee increases and the implementation of new development review fees scheduled for Tuesday, December 10, 2013. The reason for this concern is that this is the date of the North Bay Business Jour | | |
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13-0569
| 1 | 13.2 | 2150 West College Avenue Rezoning | CC- Public Hearing | PUBLIC HEARING - REZONING OF 2150 WEST COLLEGE AVENUE
BACKGROUND: On October 24, 2013, the Planning Commission held a public hearing and adopted a resolution (5-0-2) recommending rezoning of a 7.46 acre site located at 2150 West College Avenue. The rezoning would change the zoning of the site from PD (Planned Development) to R-3-30 (Multi-Family Residential), consistent with the site’s General Plan land use designation of Medium High Density Residential. The rezoning was initiated by the Planning Commission on September 12, 2013 to bring the site’s zoning into consistency with the General Plan.
RECOMMENDATION: It is recommended by the Planning Commission and the Department of Community Development that the Council introduce an ordinance rezoning 2150 West College Avenue to the R-3-30 Multi-Family Residential zoning district. | | |
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13-0615
| 1 | 14.1 | Mosquito/Vector Control Report | CC- Communication | MEMO FROM MARIN/SONOMA MOSQUITO & VECTOR CONTROL BOARD OF TRUSTEES SANTA ROSA REPRESENTATIVE BILL PITCHER - INFORMATION ONLY. | | |
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13-0621
| 1 | 18.1 | Upcoming Meetings List | CC- Upcoming Meetings | Upcoming Meetings List | | |
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