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25-0595
| 1 | 3.1 | Closed Session - Initiation of Litigation | CC- Closed Session | CONFERENCE WITH LEGAL COUNSEL - ANTICIPATED LITIGATION
Initiation of litigation pursuant to paragraph (4) of subdivision (d) of Government Code Section 54956.9: one potential case. | | |
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25-0574
| 1 | 3.2 | Closed Session: 730 3rd Street | CC- Closed Session | CONFERENCE WITH REAL PROPERTY NEGOTIATOR
(Government Code Section 54956.8)
Property: 730 3rd Street, APN 009-072-044
Agency Negotiator: Jill Scott, Real Property Negotiator
Negotiating Parties: LH GPM LLC; The Grupe Company & Visionary Home Builders of California, Inc.: Bayhill Ventures, LLC
Under Negotiations: Price and terms of payment. | | |
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25-0592
| 1 | 3.3 | Closed Session - Litigation (Bohanan) | CC- Closed Session | CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION
(Paragraph (1) of subdivision (d) of Government Code Section 54956.9)
Lucan Bohanan vs. City of Santa Rosa
Sonoma County Superior Court Case No. 24CV02519 | | |
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25-0569
| 1 | 3.4 | Closed Session - Litigation (Gemignani) | CC- Closed Session | CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION
(Paragraph (1) of subdivision (d) of Government Code Section 54956.9)
Cindy Gemignani, as Conservator of the Estate of Daryl W. Titus, et al. vs. City of Santa Rosa, et al.
Sonoma County Superior Court Case No. SCV-270898 | | |
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25-0520
| 1 | 7.1 | Women's Equality Day | CC- Proclamation | PROCLAMATION - WOMEN’S EQUALITY DAY | | |
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25-0568
| 1 | 7.2 | County of Sonoma's Santa Rosa Property Tax Presentation | CC- Presentation | PRESENTATION - COUNTY OF SONOMA PRESENTATION OF PROPERTY TAX INFORMATION FOR THE CITY OF SANTA ROSA | | |
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25-0572
| 1 | 8.1 | Capital Improvement Program Status Update | CC- Staff Briefing | CAPITAL IMPROVEMENT PROGRAM STATUS UPDATE
Staff will provide an update of projects currently in the Capital Improvement Program. No action will be taken except for possible direction to staff. | | |
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25-0526
| 1 | 9.1 | July 2025 Litigation Report | CC- CMO/CAO Report | REPORT OF SETTLEMENTS AND ACTIVE LITIGATION
The City Attorney will report on all settlements authorized by Council in closed session that were finalized in July 2025, which includes but may not be limited to all settlements requiring the City to pay more than $50,000. The City Attorney will also provide a summary of pending litigation against the City. | | |
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25-0473
| 1 | | Late Correspondence | CC- Communication | LATE CORRESPONDENCE | | |
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25-0547
| 1 | 16.2 | Annual Storm Water Assessment Charges | CC- Public Hearing | PUBLIC HEARING - PLACEMENT OF ANNUAL STORM WATER ENTERPRISE CHARGES ON THE SONOMA COUNTY PROPERTY TAX ROLL
BACKGROUND: The City of Santa Rosa is required under the federal Clean Water Act to obtain and comply with a National Pollutant Discharge Elimination System (NPDES) and Waste Discharge Requirements for Discharges from the Municipal Separate Storm Sewer Systems (Storm Water Permit). To comply with permit requirements and to control and reduce flooding, property damage, erosion, and storm water quality degradation in the City, the Council, in 1996, added Title 16 to the City Code, which created a Storm Water Enterprise and Utility (“Storm Water Enterprise”) as an agency of the City. Under Title 16, the City Council is authorized to prescribe and collect charges (special assessments) for the services and facilities of the Enterprise. The Council’s intention to collect the Storm Water Enterprise charges on the Sonoma County Property Tax Roll was stated in Resolution 22880, adopted in 1996, which levied the annual charges. The amount of the annual charges of the Storm Water Enterp | | |
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25-0566
| 1 | 16.3 | Home Investment Partnerships-American Rescue Plan (HOME-ARP) Allocation Plan | CC- Public Hearing | PUBLIC HEARING - SUBMITTAL OF SUBSTANTIAL AMENDMENT TO THE HOME INVESTMENT PARTNERSHIPS - AMERICAN RESCUE PLAN (HOME-ARP) ALLOCATION PLAN TO THE U.S. DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT; AND APPROVAL OF SECOND AMENDMENT TO GRANT AGREEMENT WITH CATHOLIC CHARITIES HOME-ARP PROGRAM
BACKGROUND: The proposed action will authorize the submittal of the Substantial Amendment to the City of Santa Rosa’s (City) HOME-ARP Allocation Plan to HUD. On April 30, 2025, HUD notified the City of an additional $4,095 in HOME-ARP funding, increasing the total allocation to $2,741,528. The Substantial Amendment also includes the reallocation of $100,000 from City Administration and Planning to subrecipient Supportive Services and Non-Profit Operating Costs, aligning with the City’s original intent to prioritize funds for programs that prevent and address homelessness.
The proposed action will also approve a Second Amendment with Catholic Charities increasing the agreement by $104,095 for a revised total of $1,719,539 for the period January 1, 2024, through June 30, 2026. All funding changes | | |
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25-0503
| 1 | 16.1** | Elm Tree Station Appeal | CC- Public Hearing | PUBLIC HEARING - APPEAL OF PLANNING COMMISSION DENIAL OF THE ELM TREE STATION PROJECT
BACKGROUND: On December 17, 2021, Conditional Use Permit and Design Review applications for the Elm Tree Station project (Project) were submitted. The Project includes the construction of a gas station with six gas pumps and four electric charging stations, and a 3,448-square-foot general retail space with an 806-square-foot, one-bedroom apartment above located at 874 N Wright Road. The Project also includes the construction of an additional 432-square-foot general retail use and park-like amenities, including patio/trellis area, benches and picnic area, and a bike path that would traverse the eastern and southern boundaries of the project site from the Joe Rodota Trail to North Wright Road. On September 13, 2022, the City Council adopted Ordinance No. ORD-2022-10, which amended the Zoning Code to prohibit new gas station land uses. The ordinance included an exemption for any existing applications deemed complete for processing on or before the effective date of the ordinance. Because the Projec | | |
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25-0559
| 1 | 11.2.1 | Chair Appointment - Board of Parks and Recreation | CC- Appointment | CHAIRPERSON APPOINTMENT FOR BOARDS, COMMISSIONS, AND COMMITTEES
Mayor will announce a chair for the Board of Parks and Recreation, and recommends that the Council, by motion, approve the selection. | | |
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25-0543
| 1 | 12.1 | Regular Meeting Minutes - 08/05/2025 | CC- Minutes | August 5, 2025, Regular Meeting Minutes. | | |
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25-0477
| 1 | 13.1 | Grand Jury Response -2024-2025 | CC- Consent - Motion | MOTION - RESPONSES TO THREE 2024-2025 GRAND JURY REPORTS
RECOMMENDATION: It is recommended by the City Manager, Housing and Community Services, and the Planning and Economic Development Department that the Council, by motion, authorize the Mayor to execute formal responses to three Sonoma County 2024-2025 Grand Jury Reports, “Local Fees, Local Subsidies: Fees and subsidies cause local pain,” “Animal Services in Sonoma County: Separate and Not Equal,” and “Who Can Afford to Live in Sonoma County? A Tale of Two Cities.” | | |
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25-0548
| 1 | 13.2 | Bid Award For approval of Mobile Modular Building | CC- Consent - Motion | RESOLUTION - BID AWARD APPROVAL - MOBILE MODULAR BUILDING TO MOBILE MODULAR MANAGEMENT CORPORATION
RECOMMENDATION: It is recommended by the Fire and Finance Departments that the Council, by resolution, approve issuance of a Purchase Order to Mobile Modular Management Corporation, Livermore, California for the purchase of one mobile modular building in the amount of $132,271.50. | | |
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25-0552
| 1 | 13.3 | Contract Award-South Davis Park Play Area Revitalization | CC- Consent - Motion | MOTION - CONTRACT AWARD - SOUTH DAVIS NEIGHBORHOOD PARK PLAY AREA REVITALIZATION
RECOMMENDATION: It is recommended by the Transportation and Public Works Department that the Council, by motion, award Contract Number C02215, South Davis Neighborhood Park Play Area Revitalization, in the amount of $1,498,794.50 to the lowest responsible bidder, Hanford Applied Restoration & Conservation of Petaluma, California, approve a 15% contract contingency, and authorize a total contract amount of $1,723,613.67. The sources of funds are the Parks Bond Act Per Capita Grant and Zone 2 - Park Development Impact Fees. No City General Fund money is included in this project. | | |
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25-0555
| 1 | 13.4 | Contract Award-Kawana Springs Community Park Garden | CC- Consent - Motion | MOTION - CONTRACT AWARD - KAWANA SPRINGS COMMUNITY PARK GARDEN
RECOMMENDATION: It is recommended by the Transportation and Public Works Department that the Council, by motion: 1) consent to the withdrawal of the bid of S2SERM LLC of San Ramon, California, on Contract Number C02393, Kawana Springs Community Park Garden; and 2) award the contract in the amount of $1,568,283.00 to the lowest responsive and responsible bidder, Ghilotti Bros, Inc. of San Rafael, California; approve a 10% contract contingency; and authorize a total contract amount of $1,725,111.30. The source of funds is Capital Improvement Fund; no City General Fund money is included in this project. | | |
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25-0551
| 1 | 13.5 | Traffic Signalization at Hearn and Burbank | CC- Consent - Motion | MOTION - CONTRACT AWARD - TRAFFIC SIGNALIZATION AT HEARN AVENUE AND BURBANK AVENUE
RECOMMENDATION: It is recommended by the Transportation and Public Works Department that the Council, by motion, award Contract Number C02319, Traffic Signalization at Hearn Avenue and Burbank Avenue, in the amount of $690,070 to the lowest responsible bidder, Mike Brown Electric Company of Cotati, California, approve a 10% contract contingency in the amount of $69,007, and authorize the City Manager or designee to execute the Contract and any change orders in a total contract amount of $759,077. No City General Fund money is included in this project. | | |
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25-0554
| 1 | 13.6 | Contract Award-2025 Pavement Preventative Maintenance | CC- Consent - Motion | MOTION - CONTRACT AWARD FOR THE 2025 PAVEMENT PREVENTATIVE MAINTENANCE
RECOMMENDATION: It is recommended by the Transportation and Public Works Department that the Council, by motion, award Contract Number C02496, 2025 Pavement Preventative Maintenance, in the amount of $1,986,605.50 to the lowest responsible bidder, Pavement Coatings Co. of Sacramento, California, approve a 10% contract contingency, and authorize a total contract amount of $2,185,266.05. The source of funds is the Capital Improvement Fund. No City General Fund money is included in this project. | | |
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25-0553
| 1 | 13.7 | New MPSA Agreements and Authority Delegation | CC- Consent - Resolution | RESOLUTION - APPROVAL OF NEW MASTER PROFESSIONAL SERVICE AGREEMENTS AND AUTHORIZATION TO EXECUTE PROJECT WORK ORDERS UNDER THE AGREEMENT
RECOMMENDATION: It is recommended by the Transportation and Public Works, Water, and Planning and Economic Development Departments that the Council, by resolution: 1) approve ninety-six (96) Master Professional Services Agreements for the twenty-three (23) scopes of services categories provided by the departments; 2) authorize the City Manager or delegee to make non-substantive changes to the Master Professional Services Agreements, subject to approval by the City Attorney, and execute the Master Professional Services Agreements; and 3) authorize the Director of Transportation and Public Works or delegee to execute and make non-substantive changes to the Project Work Orders under the established Master Professional Services Agreements. This item has no impact on current fiscal year budget. | | |
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25-0544
| 1 | 13.8 | Speed Limits on 29 Street Segments | CC- Consent - Resolution | RESOLUTION - ESTABLISHING SPEED LIMITS TO REDUCE VEHICLE SPEEDS TO BETWEEN 25-40 MILES PER HOUR ON 29 STREET SEGMENTS CITYWIDE
RECOMMENDATION: It is recommended by the Transportation and Public Works Department that the Council, by resolution, establish radar enforceable speed limits that reduce vehicle speeds to between 25-40 miles per hour on 29 street segments throughout the City. | | |
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25-0534
| 1 | 13.9 | Sourcewell Contract (042021-MOT) To Motorola Solutions, Inc. | CC- Consent - Resolution | RESOLUTION - APPROVAL OF PURCHASE ORDER UNDER THE SOURCEWELL CONTRACT (042021-MOT) TO MOTOROLA SOLUTIONS, INC. TO EQUIP THREE FIRE DEPARTMENT APPARATUS
RECOMMENDATION: It is recommended by the Fire Department that the Council, by resolution: 1) approve use of Sourcewell Contract (Contract Number 042021-MOT) with Motorola Solutions, Inc. of Farmers Branch, Texas to issue a purchase order for Motorola radios, equipment, and installation in an amount not to exceed $128,065.70 to equip three apparatus with portable radios and one apparatus with a mobile radio system; and 2) authorize the City Manager to negotiate and execute any necessary agreement(s) to complete the purchase. | | |
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25-0560
| 1 | 13.10 | Parking Agreement for Parking Garage 3 | CC- Consent - Resolution | RESOLUTION - PARKING AGREEMENT BETWEEN THE CITY OF SANTA ROSA AND 425 HUMBOLDT, LLC FOR THE USE OF PARKING GARAGE 3
RECOMMENDATION: It is recommended by the Parking Division of the Finance Department that the Council, by resolution, approve a Parking Agreement with 425 Humboldt, LLC, Los Altos, California to obtain permits at Garage 3 located at 735 5th Street for residential parking in connection with a proposed multi-family, mixed-use development project consisting of 299 units to be located at 425 Humboldt Street. | | |
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25-0556
| 1 | 13.11 | Coffey Lane Surplus Parcel Sale | CC- Consent - Resolution | RESOLUTION - APPROVAL OF THE SALE OF THE SURPLUS PARCEL LOCATED AT 0 COFFEY LANE (APN 058-033-014)
RECOMMENDATION: It is recommended by Real Estate Services that the Council, by resolution: 1) approve the sale of the surplus parcel located at 0 Coffey Lane (Assessor’s Parcel Number 058-033-014); and 2) authorize the City Manager or designee to execute all documents necessary to complete the disposition, subject to approval as to form by the City Attorney. | | |
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25-0557
| 1 | 13.12 | Fountain Grove Surplus Property Sale | CC- Consent - Resolution | RESOLUTION - APPROVAL OF THE SALE OF SURPLUS PARCELS LOCATED AT 5740 MONTECITO AVENUE AND 0 FOUNTAINGROVE PARKWAY (APNs 181-010-025, -026 AND -027) (THIS ITEM HAS BEEN CONTINUED TO THE SEPTEMBER 30, 2025, REGULAR MEETING)
RECOMMENDATION: It is recommended by Real Estate Services that the Council, by resolution: (1) Approve the sale of the surplus parcels located at 5740 Montecito Avenue and 0 Fountaingrove Parkway (Assessor’s Parcel Numbers 181-010-025, 181-010-026 and 181-020-027) (collectively, the “Property”); and (2) Authorize the City Manager or designee to execute all documents necessary to complete the disposition. | | |
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25-0558
| 1 | 13.13 | Stony Point Road Surplus Property Sale | CC- Consent - Resolution | RESOLUTION - APPROVAL OF THE SALE OF SURPLUS PARCELS LOCATED AT 970, 980, 988, 992, AND 996 STONY POINT ROAD (APNs 125-131-064, 125-131-060, 125-131-058, 125-131-061, AND 125-131-057)
RECOMMENDATION: It is recommended by Real Estate Services that the Council, by resolution: 1) approve the sale of the surplus parcels located at 970, 980, 988, 992, and 996 Stony Point Road (Assessor’s Parcel Numbers 125-131-064, 125-131-060, 125-131-058, 125-131-061, and 125-131-057) (collectively, the “Property”); and 2) authorize the City Manager or designee to execute all documents necessary to complete the disposition, subject to approval as to form by the City Attorney. | | |
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25-0561
| 1 | 13.14 | Environmental Site Assessment Professional Services Agreement | CC- Consent - Resolution | RESOLUTION - PROFESSIONAL SERVICES AGREEMENT- MECA CONSULTING, INC. - FOR PHASE I, II, AND III ENVIRONMENTAL SITE ASSESSMENT SERVICES
RECOMMENDATION: It is recommended by Real Estate Services that the Council, by resolution, approve Professional Services Agreement Number F003061 with MECA Consulting, Inc., a California corporation, dba Millennium Consulting Associates (“Millennium”), Pleasanton, California, for Phase I, II and III Environmental Site Assessment Services for the City Hall Complex, for a total amount not to exceed $133,897.41. | | |
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25-0565
| 1 | 13.15 | Approval of MOU with Burbank Housing for Youth Recreation Programming | CC- Consent - Resolution | RESOLUTION - MEMORANDUM OF UNDERSTANDING WITH THE BURBANK HOUSING MANAGEMENT CORPORATION FOR AFTER-SCHOOL ENRICHMENT AND RECREATION PROGRAMS
RECOMMENDATION: It is recommended by the Recreation Division that the Council, by resolution: 1) approve a Memorandum of Understanding with Burbank Housing Management Corporation for the Recreation Division to provide services for after-school enrichment and recreation programs; and 2) authorize the Director of Housing and Community Services or designee to negotiate, execute, and administer, subject to approval as to form by the City Attorney. | | |
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25-0570
| 1 | 13.16 | Amendment to City Council Manual of Procedures and Protocols | CC- Consent - Resolution | RESOLUTION - REVISIONS TO CITY COUNCIL MANUAL OF PROCEDURES AND PROTOCOLS
RECOMMENDATION: It is recommended by the City Clerk and City Attorney that the Council, by resolution, approve revisions to the City Council Manual of Procedures and Protocols. | | |
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25-0545
| 1 | 13.17 | CHP Cannabis Tax Fund Grant Acceptance | CC- Consent - Resolution | RESOLUTION - ACCEPTANCE OF FUNDING AWARD FROM THE CALIFORNIA HIGHWAY PATROL (CHP) CANNABIS TAX FUND GRANT PROGRAM FY25/26
RECOMMENDATION: It is recommended by the Police Department that the Council, by resolution: 1) accept grant funds in the amount of $498,245.30 from the California Highway Patrol through the Cannabis Tax Fund Grant Program FY 25/26; 2) authorize the City Manager or designee to execute award documents and any additional documents for administration of the grant; and 3) appropriate $498,245.30 of grant funds to a project key. | | |
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25-0502
| 1 | 15.1 | Vacation of Easements at 4362 Hwy 12 | CC- Report | REPORT - REQUEST FOR SUMMARY VACATION OF TWO PUBLIC SERVICE EASEMENTS, LOCATED AT 4362 HIGHWAY 12, PARCEL NO. 032-010-068 (FILE NO. VAC24-001)
BACKGROUND: On October 16, 2024, the Planning and Economic Development Department received an application seeking a Summary Vacation of the Public Service Easements for utility (PUE) and emergency vehicle access (EVA) for the commercial property located at 4362 Highway 12. The EVA easement will be superseded by dedicating a new EVA easement from Highway 12 to serve the constructed self-storage facility. Since the development of the self-storage facility, a PUE along the entire lot frontage was dedicated in 2022 for public utility purposes including the future undergrounding of the overhead services along Highway 12. In addition, public water facilities have been relocated out of the existing PUE and fully encompassed within the dedicated PUE from 2022.
RECOMMENDATION: It is recommended by the Planning and Economic Development Department that the Council, by resolution, approve a Summary Vacation of two Public Service Easements for the co | | |
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25-0519
| 1 | 15.2 | Vacation of Easements at 3901 Heathfield Pl | CC- Report | REPORT - REQUEST FOR SUMMARY VACATION OF ONE EMERGENCY VEHICLE ACCESS EASEMENT, LOCATED AT 3901 HEATHFIELD PLACE, PARCEL NO. 173-490-035 (FILE NO. PLN25-0115)
BACKGROUND: On April 22nd, 2025, the Planning and Economic Development Department received an application seeking a Summary Vacation of the Emergency Vehicle Access Easement for emergency vehicle access for the residential property 3901 Heathfield Place. The subject easements have never been used for emergency vehicle access.
RECOMMENDATION: It is recommended by the Planning and Economic Development Department that the Council, by resolution, approve a Summary Vacation of an Emergency Vehicle Access Easement for the residential property located at 3901 Heathfield Place. | | |
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25-0562
| 1 | 17.1 | Notice of Final Map - Cherry Ranch Subdivision | CC- Communication | NOTICE OF FINAL MAP - Cherry Ranch Subdivision - For Council action. | | |
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25-0571
| 1 | 17.2 | Notice of Final Map - Roseland Village | CC- Communication | NOTICE OF FINAL MAP - Roseland Village - For Council action. | | |
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25-0367
| 1 | 21.1 | Upcoming Meetings List | CC- Upcoming Meetings | UPCOMING MEETINGS LIST | | |
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