Meeting Details
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Meeting date/time:
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5/7/2026
1:30 PM
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Minutes status:
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Draft
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Meeting location:
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City Hall, Council Chamber,
100 Santa Rosa Avenue,
Santa Rosa, CA
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26-369BPU
| 1 | 5.1 | Presentation - APWA Project of the Year | BPU- Agenda Item | PRESENTATION - AMERICAN PUBLIC WORKS ASSOCIATION (APWA) NORTHERN CALIFORNIA CHAPTER’S ENVIRONMENTAL PROJECT OF THE YEAR | | |
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26-106BPU
| 1 | 6.1 | April 2, 2026 – Regular Meeting Minutes - Draft | BPU- Minutes | April 2, 2026 - Regular Meeting Minutes - Draft | | |
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26-370BPU
| 1 | 7.1 | Council Policy 000-75: City Asset Naming and Renaming Policy | BPU- Agenda Item | COUNCIL POLICY 000-75: CITY ASSET NAMING AND RENAMING POLICY
The City Manager’s Office will present an overview of the roles, workflow, and decision-making process associated with the newly adopted City Council Policy 000-75, City Asset Naming & Renaming Policy. The Board may discuss the item as it relates to City facilities owned and operated by the Santa Rosa Water Department and may provide direction to staff. | | |
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26-015BPU
| 1 | 8.1 | Waiver of Competitive Bid and Sole Source Award for Sensus for Meters, Parts, and Antennas BPO | BPU- Consent | MOTION - WAIVER OF COMPETITIVE PROCESS AND SOLE SOURCE AWARD FOR SENSUS REMOTE AND STANDARD READ-TYPE WATER METERS, PARTS, AND ANTENNAS BLANKET PURCHASE ORDER WITH AQUA-METRIC
RECOMMENDATION: It is recommended by Santa Rosa Water that the Board of Public Utilities (BPU), by motion: 1) waive the competitive process and approve a sole source Blanket Purchase Order (BPO) for remote and standard-read type water meters, parts, and antennas to Aqua-Metric Sales Company, Riverside, CA, for one year with the option for four additional one year extensions in an amount not to exceed $900,000 for a full 5 year period, and 2) delegate authority to the City Manager to approve the four additional one year extensions. | | |
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26-016BPU
| 1 | 8.2 | First Amendment PWO - Secondary Clarifiers | BPU- Consent | MOTION - APPROVAL OF FIRST AMENDMENT TO PROJECT WORK ORDER - SECONDARY CLARIFIERS CONDITION ASSESSMENT AND REHABILITATION PROJECT
RECOMMENDATION: It is recommended by Santa Rosa Water and the Transportation and Public Works Department that the Board of Public Utilities, by motion, approve the first amendment to Project Work Order No. A010148-2016-05 with Hazen and Sawyer to provide engineering design services for the Laguna Treatment Plant Secondary Clarifiers 1-3 Rehabilitation project, increasing the contract amount by $29,800 for a total authorized amount of $528,096. | | |
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26-017BPU
| 1 | 8.3 | Second Amendment BPO 169227 Agricultural Lime Supply and Delivery | BPU- Consent | MOTION - APPROVAL - SECOND AMENDMENT TO BLANKET PURCHASE ORDER 169227 WITH PORTOLA MINERALS, INC,. DBA BLUE MOUNTAIN MINERALS - TO EXTEND ONE YEAR AND INCREASE COMPENSATION FOR AGRICULTURAL LIME SUPPLY AND DELIVERY
RECOMMENDATION: It is recommended by Santa Rosa Water and the Finance Department that the Board of Public Utilities, by motion, approve the second amendment to Blanket Purchase Order (BPO) 169227 with Portola Minerals, Inc., dba Blue Mountain Minerals, Columbia, California for the supply and delivery of agricultural lime, to extend the term for one- year and increase compensation in the amount of $50,000 for a total cumulative amount not to exceed $660,895.00. | | |
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26-018BPU
| 1 | 8.4 | PWO Approval - Robles Trunk Lining Phase 1 Construction Management and Inspection Services | BPU- Consent | RESOLUTION - CONSTRUCTION MANAGEMENT AND INSPECTION SERVICES PROJECT WORK ORDER APPROVAL AND AUTHORIZING THE DIRECTOR OF SANTA ROSA TRANSPORTATION AND PUBLIC WORKS TO APPROVE AND SIGN ALL DOCUMENTS NECESSARY TO COMPLETE THE ESCROW AGREEMENT WITH THE CALIFORNIA DEPARTMENT OF FISH AND WILDLIFE - ROBLES TRUNK LINING PHASE 1, CONTRACT NO. C02114
RECOMMENDATION: It is recommended by Santa Rosa Water and the Transportation and Public Works Department that the Board of Public Utilities, by resolution, (1) approve Project Work Order No. A010263-2025-01 under the Master Professional Services Agreement with Coastland Civil Engineering, LLP, of Santa Rosa, California to provide construction management and inspection services for the Robles Trunk Lining Phase 1 Project, in an amount not to exceed $573,379.00; and (2) authorize the Director of Santa Rosa Transportation and Public Works to approve and sign all documents necessary to complete the escrow agreement with the California Department of Fish and Wildlife (CDFW), in an amount not to exceed $833,607.00. | | |
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26-019BPU
| 1 | 8.5 | Seventh Amendment to BPO 165392 UV Disinfection System Parts with Trojan | BPU- Consent | MOTION - APPROVAL OF SEVENTH AMENDMENT TO BLANKET PURCHASE ORDER 165392 - INCREASE COMPENSATION FOR ULTRAVIOLET DISINFECTION SYSTEM PARTS WITH TROJAN TECHNOLOGIES, INC.
RECOMMENDATION: It is recommended by Santa Rosa Water and the Finance Department that the Board of Public Utilities, by motion, approve the Seventh Amendment to Blanket Purchase Order (BPO) 165392 to increase compensation for ultraviolet disinfection system parts to Trojan Technologies, Inc., London, Ontario, Canada, in the amount of $500,000, for a total cumulative amount not to exceed $5,500,000. | | |
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26-205BPU
| 1 | 9.1 | Approval of Annual Services with Aqua Metric | BPU- Report | REPORT - APPROVAL OF FLEXNET SYSTEM SOFTWARE HOSTING AND MAINTENANCE ANNUAL SERVICES AGREEMENT WITH AQUA-METRIC
BACKGROUND: Santa Rosa Water has had an ongoing annual services agreement with Sensus USA, Inc. (Sensus) for hosting and maintenance of the FlexNet System software for the operation of Santa Rosa Water’s Advanced Metering Infrastructure. Last year, Sensus decided to no longer provide these services and instead Sensus has arranged for their third-party reseller, Aqua Metric, to take over the responsibilities of the hosting and maintenance services. Aqua Metric will provide annual services of the FlexNet Systems for a period of up to ten years in a not to exceed total amount of $880,920.71.
RECOMMENDATION: It is recommended by Santa Rosa Water that the Board of Public Utilities, by motion, approve the Annual Services Agreement with Aqua Metric, in an amount not to exceed $880,920.71. | | |
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26-206BPU
| 1 | 9.2 | Reimbursement Agreement between Santa Rosa and South Park County Sanitation for Sewer Asset Replacement | BPU- Report | REPORT - RESOLUTION OF THE BOARD OF PUBLIC UTILITIES APPROVING THE REIMBURSEMENT AGREEMENT BETWEEN THE CITY OF SANTA ROSA AND THE SOUTH PARK COUNTY SANITATION DISTRICT FOR SEWER ASSET REPLACEMENTS FOR THE MCMINN AVE AND HUGHES AVE SEWER, WATER, AND STORM DRAIN IMPROVEMENTS PROJECT AND DELEGATING AUTHORITY TO THE DIRECTOR OF SANTA ROSA WATER TO EXECUTE FUTURE REIMBURSEMENT AGREEMENTS FOR CAPITAL IMPROVEMENT PROJECTS NECESSARY UNDER THE TRANSFER AGREEMENT
BACKGROUND: The City of Santa Rosa (City) and the South Park County Sanitation District (District), by Resolution 22586, dated February 20th, 1996, entered into the Agreement for Dissolution of the South Park County Sanitation District and Transfer to the City of Santa Rosa (Transfer Agreement). Since the approval of the Resolution, the District has been responsible for the replacement of sewer mains that are near or have reached the end of their service life. When projects overlap, coordination between the City and District is necessary and Reimbursement Agreements must be approved by Resolution at the Board of Public Utilities.
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