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Meeting date/time:
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4/17/2025
1:30 PM
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Minutes status:
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Draft
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Meeting location:
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City Hall, Council Chamber,
100 Santa Rosa Avenue,
Santa Rosa, CA
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25-343BPU
| 1 | 6.1 | Water and Recycled Water Supply Update | BPU- Agenda Item | WATER AND RECYCLED WATER SUPPLY UPDATE
Staff will update the Board on water and recycled water supply issues. The Board may discuss this item and give direction to staff. | | |
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25-357BPU
| 1 | 6.2 | 2025 Earth Day In Courthouse Square | BPU- Agenda Item | 2025 EARTH DAY EVENT IN COURTHOUSE SQUARE
Staff will provide information on Santa Rosa’s annual Earth Day event taking place at the Courthouse Square on Saturday, April 26, from 12pm-4pm. The Board may discuss this item and give direction to staff. | | |
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25-010BPU
| 1 | 7.1 | Second Amendment to GSA F002599 - SR Water Janitorial Services | BPU- Consent | MOTION - SECOND AMENDMENT TO GENERAL SERVICES AGREEMENT F002599 - SANTA ROSA WATER JANITORIAL SERVICES
RECOMMENDATION: Santa Rosa Water and the Finance Department recommend that the Board, by motion, approve the Second Amendment to General Services Agreement F002599 for a one-year extension and an increase in compensation of $185,887.64, for a cumulative total amount not to exceed $562,728.92. | | |
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25-011BPU
| 1 | 7.2 | Recommendation to Council to Approve Easement for Pine Flat Rd. | BPU- Consent | RESOLUTION - RECOMMENDATION TO CITY COUNCIL TO APPROVE GRANT OF EASEMENT TO COUNTY OF SONOMA OVER A PORTION OF CITY PROPERTY LOCATED AT 5565 PINE FLAT ROAD (APN 131-150-029)
RECOMMENDATION: It is recommended by Santa Rosa Water and Real Estate Services that the Board of Public Utilities, by resolution, recommend that City Council: 1) grant a 1,511 square foot road and drainage easement to County of Sonoma (“County”) over a portion of City property located at 5565 Pine Flat Road, Healdsburg, CA 95448, APN 131-150-029 (“Property”) for the County’s 2019 FEMA-Storm Damage Road Restoration Project (“Project”); 2) approve entering into a Right of Way Contract, Easement Agreement and Encroachment and Maintenance Covenant Agreement; and 3) authorize the Assistant City Manager to execute necessary documents in connection therewith. | | |
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25-012BPU
| 1 | 7.3 | Approval - Waiver of Competitive Bid and Issuance of BPO to SNF Polydyne, Inc. | BPU- Consent | MOTION - APPROVAL - WAIVER OF COMPETITIVE BID AND ISSUANCE OF A BLANKET PURCHASE ORDER TO SNF POLYDYNE, INC.
RECOMMENDATION: It is recommended by Santa Rosa Water that the Board of Public Utilities, by motion, approve a Waiver of Competitive Bid and issuance of a two-year Blanket Purchase Order for the supply and delivery of Clarifloc WE-1452 dewatering polymer for the Laguna Treatment Plant to SNF Polydyne, Inc., Riceboro, Georgia, in the amount not to exceed $970,000.00. | | |
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25-013BPU
| 1 | 7.4 | First Amendment PSA with Aveva F002801 | BPU- Consent | MOTION - FIRST AMENDMENT PSA WITH AVEVA SELECT CALIFORNIA F002801
RECOMMENDATION: It is recommended by Santa Rosa Water and the Finance Department that the Board of Public Utilities, by motion, approve the First Amendment to Professional Services Agreement F002801 for a three-year extension and increase in compensation for SCADA software Wonderware licenses and technical support with E&M Electric and Machinery, Inc. dba AVEVA Select California, a California corporation ("Consultant"), in the amount of $268,215.00 for a total cumulative amount not to exceed $340,980.00. | | |
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25-014BPU
| 1 | 7.5 | Llano Trunk Rehabilitation CTS Authorization | BPU- Consent | MOTION - LLANO TRUNK REHABILITATION PHASE 1 MITIGATION CREDIT PURCHASE AUTHORIZATION
RECOMMENDATION: It is recommended by Santa Rosa Water and the Transportation and Public Works Department that the Board of Public Utilities, by motion: 1) authorize the purchase of mitigation credits for the Llano Trunk Rehabilitation Phase 1 Project; 2) approve a Purchase Agreement to buy required mitigation credits for California tiger salamander (CTS) from TRI Development Services, LLC, in an amount not to exceed $1,096,200; and 3) authorize the Director of Transportation and Public Works to execute the agreements and any related documents or applications, subject to approval as to form by the City Attorney. | | |
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25-209BPU
| 1 | 8.1 | Llano Trunk Construction Award and Approval of PWO | BPU- Report | REPORT - LLANO TRUNK REHABILITATION PHASE 1, CONTRACT NO. C02403 - GUARANTEED MAXIMUM PRICE AND ENGINEERING SERVICES DURING CONSTRUCTION AWARD AND PROJECT WORK ORDER NO. A010139-2016-34 APPROVAL FOR CONSTRUCTION MANAGEMENT AND INSPECTION SERVICES
BACKGROUND: The Llano Road Trunk Rehabilitation Project will rehabilitate approximately 8,100 feet of 66-inch trunk sewer, and the inline manholes, that has been identified as a high-priority within the City's sewer system. The Project will begin at the Laguna Treatment Plant and end approximately a quarter mile northwest of Todd Road. This action will award the Engineering Services During Construction and the Guaranteed Maximum Price to complete construction of the Project, and approve the Project Work Order for Construction Management and Inspection Services.
RECOMMENDATION: It is recommended by Santa Rosa Water and the Transportation and Public Works Department that the Board of Public Utilities, by motion, approve the Llano Trunk Rehabilitation Phase 1 Progressive Design-Build Contract Change Order #4 with SAK Construction, LLC of Roc | | |
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25-207BPU
| 1 | 8.2 | FY2025/26 Budget Recommendation to Council | BPU- Report | REPORT - FY 2025/26 WATER, LOCAL WASTEWATER, AND STORM WATER AND CREEKS OPERATING AND MAINTENANCE, CAPITAL IMPROVEMENT, AND DEBT SERVICE BUDGETS - RECOMMENDATION TO CITY COUNCIL
BACKGROUND: Santa Rosa Water manages the City of Santa Rosa’s Water, Wastewater and Storm Water and Creeks enterprise funds under the general policy authority and direction of the Board of Public Utilities (BPU) per the City Charter. The BPU annually recommends proposed fiscal year water, wastewater and Storm Water and Creeks budgets to the City Council to be included in the annual City budget adoption.
RECOMMENDATION: It is recommended by the Board of Public Utilities Budget Subcommittee and Santa Rosa Water that the Board, by resolution, recommend that the City Council approve the 2025/26 Water, Local Wastewater and Storm Water and Creeks fund Operations and Maintenance and capital expenditure appropriation requests. | | |
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