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Meeting date/time:
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12/17/2024
4:00 PM
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Minutes status:
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Draft
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Meeting location:
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City Hall, Council Chamber,
100 Santa Rosa Avenue
Santa Rosa, CA 95404
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25-0014
| 1 | 8.1 | Santa Rosa Insights - Data Dashboards | CC- Staff Briefing | SANTA ROSA INSIGHTS - DATA DASHBOARDS
Staff will provide an introduction to the Santa Rosa Insights data dashboards. No action will be taken except for possible direction to staff. | | |
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25-0015
| 1 | 9.1 | November 2024 Litigation Report | CC- CMO/CAO Report | REPORT OF SETTLEMENTS AND ACTIVE LITIGATION
The City Attorney will report on all settlements authorized by Council in closed session that were finalized in November 2024, which includes but may not be limited to all settlements requiring the City to pay more than $50,000. The City Attorney will also provide a summary of pending litigation against the City. | | |
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24-0880
| 1 | 13.1 | Second Amendment to PSA F002663 with BBK | CC- Consent - Resolution | RESOLUTION - SECOND AMENDMENT TO PROFESSIONAL SERVICES AGREEMENT NUMBER F002663 WITH BEST BEST & KRIEGER LLP FOR CONTINUED LEGAL REPRESENTATION
RECOMMENDATION: It is recommended by the City Attorney that the Council, by resolution: 1) approve the Second Amendment to Professional Services Agreement Number F002663 with Best Best & Krieger increasing compensation by $95,000, for a total contract amount not to exceed $195,000, for continued legal representation through appeal in the matter of Airport Business Center v. City of Santa Rosa, City Council of the City of Santa Rosa, et al., Sonoma County Superior Court Case No. SCV-272714 and Court of Appeal of the State of California, First Appellate District Case No. A170967; 2) delegate authority to the City Attorney to execute the agreement; and 3) appropriate $110,000 from unassigned General Funds to the City Attorney’s professional services budget to fund the continued legal services in thus matter through the appeal. | | |
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24-0872
| 1 | 13.2 | Fifth Amendment to PSA - Best Best Krieger | CC- Consent - Resolution | RESOLUTION - FIFTH AMENDMENT TO PROFESSIONAL SERVICES AGREEMENT NUMBER F002259 WITH BEST BEST & KRIEGER LLP FOR REAL ESTATE LEGAL SERVICES
RECOMMENDATION: It is recommended by the City Attorney and the Transportation and Public Works Department that the Council, by resolution: (1) approve the Fifth Amendment to Professional Services Agreement Number F002259 with Best Best & Krieger LLP to extend services and to increase compensation by $140,000 for a total contract amount not to exceed $640,000 for continued legal advice relating to real estate matters; (2) delegates authority to the City Attorney to execute the Fifth Amendment; and (3) appropriate $140,000 from unassigned General Funds to the City Attorney’s professional services budget to fund the continued real estate legal services. | | |
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24-0900
| 1 | 13.3 | P.O.- Caterpillar 306 Compact Excavator | CC- Consent - Resolution | RESOLUTION - APPROVAL AND ISSUANCE OF A PURCHASE ORDER FOR THE PURCHASE OF ONE (1) CATERPILLAR 306 COMPACT EXCAVATOR
RECOMMENDATION: It is recommended by the Transportation and Public Works and Finance Departments that the Council, by resolution, approve the issuance of a Purchase Order for the purchase of one (1) Caterpillar 306 Compact Excavator in the amount of $143,162.09, utilizing the pricing from the Sourcewell Cooperative Agreement Number 011723-CAT to Peterson Tractor of Santa Rosa, California. | | |
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24-0886
| 1 | 13.4 | Agreement with Peregrine Technologies Inc | CC- Consent - Resolution | RESOLUTION - WAIVER OF COMPETITIVE BID AND APPROVAL OF NONSTANDARD AGREEMENT WITH PEREGRINE TECHNOLOGIES, INC.
RECOMMENDATION: It is recommended by the Police Department that the Council, by resolution: 1) waive competitive bidding pursuant to Section 3.08.100(D) of the Santa Rosa City Code; and 2) approve and authorize the City Manager or designee to execute a non-standard Agreement and all documents necessary to effect the purchase, implementation and training for the software from Peregrine Technologies, Inc. in an amount not to exceed $283,500 for an initial three-year term with two optional year renewals. | | |
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24-0864
| 1 | 13.5 | Agreement with Flock Group Inc | CC- Consent - Resolution | RESOLUTION - WAIVER OF COMPETITIVE BID AND APPROVAL OF NONSTANDARD MASTER SERVICES AGREEMENT WITH FLOCK GROUP INC.
RECOMMENDATION: It is recommended by the Police Department that the Council, by resolution: 1) waive competitive bidding pursuant to Section 3.08.100(D) of the Santa Rosa City Code; and 2) approve and authorize the City Manager or designee to execute a non-standard Master Services Agreement and all documents necessary to effect the lease, installation, training and licensing for Automatic License Plate Recognition (ALPR) cameras and stationary cameras from Flock Group Inc., Atlanta, Georgia in an amount not to exceed $897,999.94 for an initial three-year term for software and hardware with three optional year renewals. | | |
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24-0892
| 1 | 13.6 | Homeless Emergency Extension | CC- Consent - Resolution | RESOLUTION - EXTENSION OF PROCLAMATION OF LOCAL HOMELESS EMERGENCY
RECOMMENDATION: It is recommended by the Housing and Community Services Department that the Council, by resolution, approve an extension of Resolution No. 28839 which formally proclaimed a local homeless emergency within Santa Rosa. | | |
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24-0904
| 1 | 13.7 | David J Powers & Associates, Inc., Amendment 7, Roseland Creek | CC- Consent - Resolution | RESOLUTION - SEVENTH AMENDMENT TO DAVID J. POWERS & ASSOCIATES, INC., AGREEMENT F001375 TO PROVIDE ENVIRONMENTAL SERVICES FOR THE ROSELAND CREEK COMMUNITY PARK AND MASTER PLAN.
RECOMMENDATION: It is recommended by the Recreation and Parks Department that the Council, by resolution, approve the Seventh Amendment to Professional Services Agreement Number F001375 with David J. Powers & Associates, Inc. to provide continued and expanded scope of services to include environmental permitting related to the Final Environmental Impact Report for the Roseland Creek Community Park Master Plan and increase compensation in an amount not to exceed $118,854 increasing the total not-to-exceed amount not to exceed $365,224. | | |
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25-0006
| 1 | 13.8 | P.O.-RapidView IBAK Sewer Inspection Vehicle | CC- Consent - Resolution | RESOLUTION - APPROVAL AND ISSUANCE OF A PURCHASE ORDER FOR THE PURCHASE OF ONE (1) RAPIDVIEW IBAK SEWER INSPECTION VEHICLE (THIS ITEM WAS CONTINUED FROM THE NOVEMBER 19, 2024, REGULAR MEETING AND FROM THE DECEMBER 10, 2024, REGULAR MEETING)
RECOMMENDATION: It is recommended by the Transportation and Public Works and Finance Departments that the Council, by resolution, approve the issuance of a Purchase Order for the purchase of one (1) RapidView IBAK Sewer Inspection vehicle in the amount of $421,434.80, utilizing the pricing from the Sourcewell Cooperative Agreement No. 120721-RVL with Jack Doheny Company of Northville, Michigan. | | |
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25-0020
| 1 | 13.9 | PSA - OIR Goup LLC | CC- Consent - Resolution | RESOLUTION - PROFESSIONAL SERVICES AGREEMENT WITH OIR GROUP LLC, INDEPENDENT AUDITOR TO REVIEW THE POLICE DEPARTMENT
RECOMMENDATION: It is recommended by the City Manager’s Office that the Council, by resolution: (1) waive the competitive bid process for this Agreement; and (2) approve the Professional Services Agreement with OIR Group LLC, Long Beach, California in an amount not to exceed $270,000 total over three years. | | |
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24-0888
| 1 | 15.1 | ARPA Spending Plan Update | CC- Report | REPORT - AMERICAN RESCUE PLAN ACT SPENDING PLAN UPDATE
BACKGROUND: Santa Rosa received an allocation of funding through the American Rescue Plan Act (ARPA) in the amount of $34,637,465, to support the public health response to the COVID-19 pandemic and lay the foundation for a strong and equitable economic recovery. These funds must be obligated by December 31, 2024, and fully spent by December 31, 2026. The City Council formally adopted the City’s ARPA Spending Plan on February 15, 2022. The programs in the Plan comply with the guidelines established by the US Treasury Department. In December 2023, Council authorized the City Manager to shift ARPA funds between programs, not to exceed $500,000. The table provided is an overview of the Spending Plan, including an updated budget with expenditures and obligations to date.
RECOMMENDATION: It is recommended by the City Manager’s Office and the Finance Department that the Council receive an update on the American Rescue Plan Act (ARPA) Spending Plan, including expenditures, outcomes, milestones, and fund obligations to ensure compli | | |
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24-0851
| 1 | 15.2 | Vacation Of Public Utility And Fire Access Easement | CC- Report | REPORT - REQUEST FOR SUMMARY VACATION OF ONE PUBLIC SERVICE EASEMENT, LOCATED AT 5608 NEWANGA AVENUE, PARCEL NO. 032-210-084 (FILE NO. VAC23-001)
BACKGROUND: On July 18, 2023, the Planning and Economic Development Department received an application seeking a Summary Vacation of the Public Service Easement for road, access, utility, drainage and emergency vehicle access for the residential property located at 5608 Newanga Avenue. The subject easement, recorded in 1983, has never been used for public access and there are no public utilities that are accessible or have been installed within the easement. Private storm drain lines conveying runoff from three upstream properties exist within this easement corridor. A private drainage easement dedicated to the upstream properties will be recorded prior to recordation of the quitclaim deed. The emergency vehicle access aspect of the easement will be superseded by relocation of a new emergency vehicle access easement off of Newanga Avenue.
RECOMMENDATION: It is recommended by the Planning and Economic Development Department that the Co | | |
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24-0513
| 1 | 15.3 | CAB Area Map Alignment, Composition, Quorum, Vote | CC- Report | REPORT - COMMUNITY ADVISORY BOARD APPOINTMENT ALIGNMENT TO COUNCIL ELECTED DISTRICTS AND ADMINISTRATIVE POLICY AMENDMENTS
BACKGROUND: In 2018, City Council transitioned from at-large council seats to district elected council seats. The Community Advisory Board (CAB) membership geographic area map was established in 2003 and has not been modernized to align with the council district-based structure. Council Policy 000-06 - Appointments to Boards/Commissions/Committees Section G(2)(e) specifies appointments to the CAB and would also require amendment for alignment. Staff has identified additional recommendations to improve overall operational efficiencies related to the CAB including reduction of membership from fourteen to seven members and establishing quorum requirements to four members present to conduct business, and to clarify language related to passing of motions.
RECOMMENDATION: It is recommended by the City Manager, City Attorney and City Clerk’s Offices and the Community Engagement Manager that the Council, by two resolutions and one motion: 1) adopt a resolution to am | | |
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24-0513
| 1 | 15.3 | CAB Area Map Alignment, Composition, Quorum, Vote | CC- Report | REPORT - COMMUNITY ADVISORY BOARD APPOINTMENT ALIGNMENT TO COUNCIL ELECTED DISTRICTS AND ADMINISTRATIVE POLICY AMENDMENTS
BACKGROUND: In 2018, City Council transitioned from at-large council seats to district elected council seats. The Community Advisory Board (CAB) membership geographic area map was established in 2003 and has not been modernized to align with the council district-based structure. Council Policy 000-06 - Appointments to Boards/Commissions/Committees Section G(2)(e) specifies appointments to the CAB and would also require amendment for alignment. Staff has identified additional recommendations to improve overall operational efficiencies related to the CAB including reduction of membership from fourteen to seven members and establishing quorum requirements to four members present to conduct business, and to clarify language related to passing of motions.
RECOMMENDATION: It is recommended by the City Manager, City Attorney and City Clerk’s Offices and the Community Engagement Manager that the Council, by two resolutions and one motion: 1) adopt a resolution to am | | |
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24-0513
| 1 | 15.3 | CAB Area Map Alignment, Composition, Quorum, Vote | CC- Report | REPORT - COMMUNITY ADVISORY BOARD APPOINTMENT ALIGNMENT TO COUNCIL ELECTED DISTRICTS AND ADMINISTRATIVE POLICY AMENDMENTS
BACKGROUND: In 2018, City Council transitioned from at-large council seats to district elected council seats. The Community Advisory Board (CAB) membership geographic area map was established in 2003 and has not been modernized to align with the council district-based structure. Council Policy 000-06 - Appointments to Boards/Commissions/Committees Section G(2)(e) specifies appointments to the CAB and would also require amendment for alignment. Staff has identified additional recommendations to improve overall operational efficiencies related to the CAB including reduction of membership from fourteen to seven members and establishing quorum requirements to four members present to conduct business, and to clarify language related to passing of motions.
RECOMMENDATION: It is recommended by the City Manager, City Attorney and City Clerk’s Offices and the Community Engagement Manager that the Council, by two resolutions and one motion: 1) adopt a resolution to am | | |
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24-0847
| 1 | 18.1 | Declaring 2024 Election Results | CC- Report | REPORT - DECLARATION OF RESULTS FOR THE GENERAL MUNICIPAL ELECTION HELD ON TUESDAY, NOVEMBER 5, 2024, FOR (1) THE PURPOSE OF ELECTING MEMBERS FOR FOUR DISTRICT-BASED OFFICES OF THE CITY COUNCIL FOR DISTRICTS 1, 3, 5, AND 7, EACH FOR A FULL TERM OF FOUR YEARS AND (2) SUBMITTING TO THE VOTERS MEASURE EE RELATING TO CITY OF SANTA ROSA BUSINESS TAX MEASURE, AND MEASURE FF RELATING TO CITY OF SANTA ROSA TRANSIENT OCCUPANCY TAX MEASURE
BACKGROUND: Pursuant to City Charter Section 30 and the California Elections Code, the City Council called a General Municipal Election for Tuesday, November 5, 2024, for (1) the purpose of electing one candidate for each City Council office for Districts 1,3, 5, and 7, each for a full term of four years; and (2) submitting to the voters Measure EE relating to the Business Tax, and Measure FF relating to Transient Occupancy Tax.
RECOMMENDATION: It is recommended by the City Clerk that the Council, by resolution: 1) recite the fact, and declare the results, of the Consolidated General Municipal Election held on Tuesday, November 5, 2024; 2) declare as e | | |
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24-0848
| 1 | 18.2 | Administration of Oath of Office 2024 | CC- Upcoming Meetings | ADMINISTRATION OF OATH OF OFFICE TO NEWLY ELECTED COUNCIL MEMBERS, PRESENTATION OF CERTIFICATES OF ELECTION, AND SEATING OF THE NEWLY ELECTED COUNCIL MEMBERS | | |
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24-0849
| 1 | 18.3 | Election of Mayor | CC- Staff Briefing | ELECTION OF MAYOR
It is recommended by the City Attorney and City Clerk that, following induction of the newly-elected Council Members, the Council elect a Mayor in accordance with Sections 6 and 15 of the Santa Rosa City Charter and Section XII of the City Council Manual of Procedures and Protocols. The Mayor will serve for a term of two years. | | |
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24-0850
| 1 | 18.4 | Election of Vice Mayor | CC- Staff Briefing | ELECTION OF VICE MAYOR
It is recommended by the City Attorney and City Clerk that, following the induction of newly-elected Council Members and the election of a Mayor, the Council elect a Vice Mayor in accordance with Section 15 of the Santa Rosa City Charter and Section XII of the City Council Manual of Procedures and Protocols. The Vice Mayor will serve for a term of one year. | | |
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24-0846
| 1 | 22.1 | Upcoming Meetings List | CC- Upcoming Meetings | UPCOMING MEETINGS LIST | | |
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