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21-0500
| 1 | 2.1 | Closed Session | CC- Closed Session | CONFERENCE WITH LABOR NEGOTIATORS
(Government Code Section 54957.6)
Agency Designated Representatives: Jan Mazyck, Chief Financial Officer, Amy Reeve, Human Resources Director, Jeremia Mills, Employee Relations Manager, and Jeff Berk, Chief Assistant City Attorney.
Employee Organizations: Santa Rosa Firefighters Association - Local 1401 (representing City Employee Unit 2); Operating Engineers Local 3, Maintenance and Utility System Operators (Employee Units 3 and 16); Santa Rosa City Employees Association (Employee Units 4, 6, 7); Santa Rosa Police Officers Association, (Employee Unit 5); Service Employees International Union Local 1021, (Employee Units 8 and 14); Public Safety Management Association (Employee Unit 9); Executive Management (Employee Unit 10); Middle Management (Employee Unit 11); Confidential (Employee Unit 12); Mechanics (Employee Unit 13); City Attorney (Employee Unit 15); Santa Rosa City Attorneys’ Association (Employee Unit 17), Santa Rosa Management Association (Employee Unit 18). | received and filed | |
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21-0610
| 1 | 2.2 | Closed Session - Cal/OSHA SRPD | CC- Closed Session | CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION
(Paragraph (1) of subdivision (d) of Government Code Section 54956.9)
Name of Case: In Re Matter of the Appeal of Santa Rosa Police Department
Court Case No.: Department of Industrial Relations Occupational Safety and Health Appeals Board, Inspection No. 1472724 | received and filed | |
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21-0387
| 1 | 3.1 | Parklet Study Session | CC- Study Session | SHARED SPACE AND PARKLET UPDATE AND PERMANENT PROGRAM OPTIONS
Staff will present an update on the COVID prompted temporary Shared Space and Parklet Program, and provide options for transitioning the temporary program into a permanent codified community opportunity | received and filed | |
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21-0546
| 1 | 3.2 | Safe Parking Pilot Program | CC- Study Session | SAFE PARKING PILOT PROGRAM
From 2015 to present, safe parking has been the subject of numerous presentations to City Council as part of the Community Homeless Assistance Program (CHAP), shelter expansion efforts, and homeless services programming updates. Most recently, on February 9, 2021, staff provided a study session to review the City’s homeless services programming, which included three safe parking program models: basic, program operator, and housing-focused. Based on Council direction provided to staff during the February 9, 2021 meeting, staff will provide a study session to further review these program models and to seek direction on the implementation of a safe parking pilot program (Program) including issuance of a Request for Proposals (RFP) for a program operator and the preferred City-owned location for the Program. | received and filed | |
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21-0481
| 1 | 12.1 | Contract Award - Annual Slurry Seal 2021 | CC- Consent - Motion | MOTION - CONTRACT AWARD - ANNUAL SLURRY SEAL 2021
RECOMMENDATION: It is recommended by the Transportation and Public Works Department that the Council, by motion, award Contract No. C02356, Annual Slurry Seal 2021, in the amount of $494,080.00 to the lowest responsible bidder, VSS International, Inc. of West Sacramento, California, approve a 10% contract contingency, and authorize a total contract amount of $543,488.00, effective July 1, 2021. | approved | |
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21-0516
| 1 | 12.2 | Contract Award - Roseland Pavement Maintenance - 2021 | CC- Consent - Motion | MOTION - CONTRACT AWARD - ROSELAND PAVEMENT MAINTENANCE - 2021
RECOMMENDATION: It is recommended by the Transportation and Public Works Department that the Council, by motion, award Contract No. C02345, Roseland Pavement Maintenance-2021, in the amount of $604,000.00 to the lowest responsible bidder, VSS International, Inc. of West Sacramento, California, approve a 20% contract contingency, and authorize a total contract amount of $724,800.00. | approved | Pass |
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21-0480
| 1 | 12.3 | Award of purchase order to InfoSend, Inc. | CC- Consent - Resolution | RESOLUTION - AWARD OF A PURCHASE ORDER TO INFOSEND, INC FOR UTILITY BILL PRINTING, BILL INSERTS, AND MAILING SERVICES UTILIZING THE CITY OF SAN LUIS OBISPO COOPERATIVE PURCHASING AGREEMENT
RECOMMENDATION: It is recommended by the Finance Department that the Council, by resolution, approve the award of a Purchase Order for utility bill printing, bill inserts, and mailing services for two years with a one-year extension option to InfoSend, Inc., Anaheim, California, utilizing the City of San Luis Obispo Cooperative Purchasing Agreement, for a total amount not to exceed $184,000. | adopted | Pass |
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21-0537
| 1 | 12.4 | Appropriations Limit Fiscal Year 2021-22 | CC- Consent - Resolution | RESOLUTION - APPROPRIATIONS LIMIT FISCAL YEAR 2021-22
RECOMMENDATION: It is recommended by the Finance Department that the Council, by resolution: (1) adopt the Article XIIIB appropriation limit for the City of Santa Rosa at $288,731,000 for the Fiscal Year (FY) 2021-22; and (2) approve the use of the inflation and population factors used in the calculation of the limit for Fiscal Year 2021-22. | adopted | Pass |
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21-0542
| 1 | 12.5 | First Amendment to F001219 Financial Audit Services | CC- Consent - Resolution | RESOLUTION - FIRST AMENDMENT TO F001219 FINANCIAL AUDIT SERVICES
RECOMMENDATION: It is recommended by the Finance Department that the Council, by resolution, approve a First Amendment to Professional Services Agreement Number F001219 with Macias Gini & O’Connell, LLP, to amend time and performance and increase compensation by $438,358, for a total amount not to exceed $1,278,358. | adopted | Pass |
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21-0541
| 1 | 12.6 | SUBSTANTIAL AMENDMENT NO. 3 TO THE FISCAL YEAR 2019/2020 ACTION PLAN | CC- Consent - Resolution | RESOLUTION - SUBMITTAL OF SUBSTANTIAL AMENDMENT NO. 3 TO THE FISCAL YEAR 2019/2020 ACTION PLAN
RECOMMENDATION: It is recommended by the Housing & Community Services Department that the Council, by resolution: (1) approve and authorize submittal of Substantial Amendment No. 3 to the Fiscal Year 2019/2020 Action Plan and reallocate from $1,281,401 in Coronavirus Aid, Relief, and Economic Security Act (CARES Act) Community Development Block Grant - Coronavirus (CDBG-CV3) funds for rental assistance/housing instability to public services for COVID-19 response; (2) authorize the City Manager to execute all amendments to the City’s federal funding agreements for CDBG-CV3 along with any additional documents required by HUD to implement the CARES Act funding; and (3) authorize the Director of Housing & Community Services to execute all professional services and grant agreements required to carry out the public services needed to expend the Community Development Block Grant - Coronavirus (CDBG-CV) funds allocated for these services, subject to approval as to form by the City Attorney. | adopted | Pass |
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21-0446
| 1 | 12.7 | Extension of Proclamation of Local Emergency - Glass | CC- Consent - Resolution | RESOLUTION - EXTENSION OF PROCLAMATION OF EXISTENCE OF A LOCAL EMERGENCY RELATING TO 2020 GLASS FIRE
RECOMMENDATION: It is recommended by the City Attorney’s Office that the Council, by resolution, declare that the proclamation of a state of local emergency within the City of Santa Rosa has been and remains in full force and effect without interruption. | adopted | Pass |
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21-0448
| 1 | 12.8 | Extension of Proclamation of Local Emergency COVID-19 | CC- Consent - Resolution | RESOLUTION - EXTENSION OF PROCLAMATION OF EXISTENCE OF A LOCAL EMERGENCY RELATING TO THE THREAT TO COMMUNITY HEALTH POSED BY COVID-19
RECOMMENDATION: It is recommended by the City Attorney’s Office that the Council, by resolution, declare that the proclamation of a state of local emergency within the City of Santa Rosa has been and remains in full force and effect without interruption. | adopted | Pass |
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21-0483
| 1 | 12.9 | EXTENSION OF PROCLAMATION OF LOCAL HOMELESS EMERGENCY | CC- Consent - Resolution | RESOLUTION - EXTENSION OF PROCLAMATION OF LOCAL HOMELESS EMERGENCY
RECOMMENDATION: It is recommended by the City Manager that the Council, by resolution, approve an extension of Resolution No. 28839 which formally proclaimed a local homeless emergency within Santa Rosa. | to waive reading of the text and adopt | Pass |
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21-0545
| 1 | 15.1 | Budget Hearing FY 2021-22 | CC- Public Hearing | PUBLIC HEARING - PUBLIC HEARING ON ADOPTION OF THE CITY OF SANTA ROSA FY 2021-22 OPERATIONS & MAINTENANCE BUDGET AND CAPITAL IMPROVEMENT PROGRAM BUDGET
BACKGROUND: The City Charter specifies numerous actions to take place leading up to the City Council adopting a budget prior to the last day of June each fiscal year. City staff published a summary of the current year budget (FY 2020-21) on December 30, 2020; held a budget priorities public hearing on February 9, 2021; held a budget study session on May 18-19, 2021; published a budget summary and public hearing notice on June 8, 2021; and, made copies of the proposed budget available to the public on the City’s website at www.srcity.org on June 8, 2021
RECOMMENDATION: The City Manager and the Finance Department recommend that the Council hold a Public Hearing and by seven (7) resolutions, adopt the City Fiscal Year (FY) 2021-22 Operations and Maintenance Budget, and FY 2021-22 Capital Improvement Program Budget. | to waive reading of the text and adopt | Pass |
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21-0540
| 1 | 14.1 | Amendment to Measure O Implementation Plan | CC- Report | REPORT - AMENDMENT TO THE MEASURE O IMPLEMENTATION PLAN
BACKGROUND: Ordinance 3680 added Chapter 3-26 to the Santa Rosa City Code establishing a special transaction and use tax. The special tax measure, known as Measure O, increased sales tax by a quarter percent to fund specific Police, Fire, and Gang Prevention/Intervention programs, as set forth in the Ordinance.
An Implementation Plan was created on September 21, 2004, by Resolution No. 26069, which outlines the uses and purposes for which the special tax revenues may be used over time. The Implementation Plan has been revised several times since the original plan was adopted in 2004. In order to amend the Implementation Plan, the Ordinance requires six affirmative votes of the Council.
On November 10, 2015, the City Council approved a new format for the Implementation Plan, consisting of current and forecast budget amounts for all Measure O programs. This new Implementation Plan forecasts Measure O program budgets through Fiscal Year 2024-25
RECOMMENDATION: It is recommended by the Finance, Police, Fire, Recrea | to waive reading of the text and adopt | Pass |
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21-0606
| 1 | *14.2 | Parking User Reductions | CC- Report | REPORT - COVID-19 RELATED PARKING USER FEE REDUCTIONS
BACKGROUND: As part of the State’s response to address the global COVID-19 outbreak, Governor Gavin Newsom declared a State of Emergency on March 4, 2020 to formalize emergency actions across multiple state agencies and departments. The declaration required all residents within the State to immediately heed the State public health directives and shelter at their place of residence except as needed to maintain continuity of operations of the federal critical infrastructure sectors.
Since March 2020, the County of Sonoma Health Officer has issued a series of health orders that in part limit business operations. This has resulted in reduced indoor operations, a collapse in revenue streams and reduced workforce hours.
On April 14, 2020, the City suspended parking fees. On June 16, 2020, the City Council approved resumption of paid parking and a variety of parking fee reductions and waivers intended to encourage activity and support the downtown economy. Specific waivers were implemented to remove the meter reservation fee | approved | Pass |
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21-0606
| 1 | *14.2 | Parking User Reductions | CC- Report | REPORT - COVID-19 RELATED PARKING USER FEE REDUCTIONS
BACKGROUND: As part of the State’s response to address the global COVID-19 outbreak, Governor Gavin Newsom declared a State of Emergency on March 4, 2020 to formalize emergency actions across multiple state agencies and departments. The declaration required all residents within the State to immediately heed the State public health directives and shelter at their place of residence except as needed to maintain continuity of operations of the federal critical infrastructure sectors.
Since March 2020, the County of Sonoma Health Officer has issued a series of health orders that in part limit business operations. This has resulted in reduced indoor operations, a collapse in revenue streams and reduced workforce hours.
On April 14, 2020, the City suspended parking fees. On June 16, 2020, the City Council approved resumption of paid parking and a variety of parking fee reductions and waivers intended to encourage activity and support the downtown economy. Specific waivers were implemented to remove the meter reservation fee | to waive reading of the text and adopt | Pass |
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21-0548
| 1 | 7.1 | COVID-19 RESPONSE UPDATE | CC- Staff Briefing | COVID-19 RESPONSE UPDATE
This will be a standing item on the agenda. No action will be taken
except for possible direction to staff. | received and filed | |
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21-0550
| 1 | 7.2 | COMMUNITY EMPOWERMENT PLAN UPDATE | CC- Staff Briefing | COMMUNITY EMPOWERMENT PLAN UPDATE
This will be a standing item on the agenda. No action will be taken
except for possible direction to staff. | received and filed | |
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21-0129
| 1 | 20.1 | Upcoming Meetings List | CC- Upcoming Meetings | UPCOMING MEETINGS LIST | received and filed | |
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