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25-0272
| 1 | 4.1 | Budget Reduction Study Session | CC- Study Session | GENERAL FUND BUDGET REDUCTIONS FY 2025-26
This Study Session will provide the City Council with an update of the condition of the General Fund and present reductions to the budget that have been identified that could become effective as part of the Fiscal Year (FY) 2025-26 budget. | received and filed | |
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25-0265
| 1 | 5.1 | Design Review and Preservation Board Interviews | CC- Appointment | INTERVIEWS FOR DESIGN REVIEW AND PRESERVATION BOARD
The Council will conduct interviews for the Design Review and Preservation board. | to appoint | |
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25-0270
| 1 | 8.1 | The Week Of The Young Child | CC- Proclamation | PROCLAMATION - THE WEEK OF THE YOUNG CHILD | presented | |
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25-0271
| 1 | 8.2 | Fair Housing Month | CC- Proclamation | PROCLAMATION - FAIR HOUSING MONTH | presented | |
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25-0235
| 1 | 9.3 | Staff Briefing Econ Dev Strat Plan and USL | CC- Staff Briefing | ECONOMIC DEVELOPMENT STRATEGIC PLAN UPDATE AND UNITED SOCCER LEAGUE INTEREST IN SANTA ROSA (THIS ITEM WAS CONTINUED FROM THE MARCH 18, 2025, REGULAR MEETING)
Economic Development staff will provide an update to Council on the Economic Development Strategic Plan. No action will be taken except for possible direction to staff.
Economic Development staff will also provide information about the United Soccer League’s Interest in establishing a professional soccer franchise in Santa Rosa. No action will be taken except for possible questions to staff. | received and filed | |
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25-0332
| 1 | | Late Correspondence | CC- Communication | LATE CORRESPONDENCE | | |
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25-0249
| 1 | 17.1 | FY 2025/2026 Action Plan To The U.S. Department Of Housing And Urban Development | CC- Public Hearing | PUBLIC HEARING - AUTHORIZING SUBMITTAL OF THE FISCAL YEAR 2025/2026 ACTION PLAN TO THE U.S. DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT.
BACKGROUND: The proposed action will authorize submittal of the Fiscal Year 2025/2026 Action Plan (Plan) to the U.S. Department of Housing and Urban Development (HUD). HUD requires submittal of the Annual Action Plan so that the City can receive federal housing and community development funds in the form of Community Development Block Grant (CDBG), HOME Investment Partnership (HOME), and Housing Opportunities for Persons with AIDS (HOPWA) grants. The City is required to submit its Plan to HUD by May 15, 2025, unless otherwise notified.
RECOMMENDATION: It is recommended by the Housing and Community Services Department that the Council, by resolution: 1) authorize submittal of the Fiscal Year 2025/2026 Action Plan to the U.S. Department of Housing and Urban Development (HUD); and 2) authorize the City Manager to execute any forms or documents required by HUD to implement the Fiscal Year 2025/2026 Action Plan. | to waive reading of the text and adopt | Pass |
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25-0264
| 1 | 9.1 | 2025 Earth Day in Courthouse Square | CC- Staff Briefing | 2025 EARTH DAY EVENT IN COURTHOUSE SQUARE
Santa Rosa Water staff will provide information on Santa Rosa’s annual Earth Day event taking place at the Courthouse Square on Saturday, April 26, from 12pm-4pm. No action will be taken except for possible direction to staff. | received and filed | |
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25-0225
| 1 | 9.2 | Measure M Update | CC- Staff Briefing | MEASURE M PARKS FOR ALL UPDATE
Recreation and Parks staff will provide a brief update on the status of Measure M Parks for All. No action will be taken except for possible direction to staff. | received and filed | |
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25-0107
| 1 | 10.1 | March 2025 Litigation Report | CC- CMO/CAO Report | REPORT OF SETTLEMENTS AND ACTIVE LITIGATION
The City Attorney will report on all settlements authorized by Council in closed session that were finalized in March 2025, which includes but may not be limited to all settlements requiring the City to pay more than $50,000. The City Attorney will also provide a summary of pending litigation against the City. | received and filed | |
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25-0266
| 1 | 12.2.1 | Design Review and Preservation Board Interviews | CC- Appointment | COUNCIL MAY VOTE TO MAKE APPOINTMENTS TO THE DESIGN REVIEW AND PRESERVATION BOARD
Seven Vacancies with the following term endings:
Appointments with initial terms ending December 31, 2028
(1) Architect
(1) Archaeologist, Architectural Historian, Or Historian
(2) At-Large positions
Appointments with initial terms ending December 31, 2027
(1) Architect
(1) Landscape Professional
(1) At-large position. | to appoint | Pass |
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25-0233
| 1 | 13.1 | Draft Minutes 03/18/2025 | CC- Minutes | March 18, 2025, Regular Meeting Minutes. | Approved as submitted. | |
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25-0251
| 1 | 14.1 | Contract Award-Low Impact Development at MSCN | CC- Consent - Motion | MOTION - CONTRACT AWARD - LOW IMPACT DEVELOPMENT AT MUNICIPAL SERVICES CENTER NORTH
RECOMMENDATION: It is recommended by the Transportation and Public Works Department that the Council, by motion, award Contract Number C02391, Low Impact Development at Municipal Services Center North, in the amount of $567,912 to the lowest responsible bidder, Corcus Construction of San Francisco, California, approve a 10% contract contingency, and authorize a total contract amount of $624,703.20. | to approve | Pass |
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25-0240
| 1 | 14.2 | Low Carbon Transit Operations Program Funding FY 24/25 | CC- Consent - Resolution | RESOLUTION - AUTHORIZATION FOR REQUEST OF LOW CARBON TRANSIT OPERATIONS PROGRAM FUNDING FOR FY 2024-2025 FOR SUPPORT OF FREE FARES FOR YOUTH
RECOMMENDATION: It is recommended by the Transportation and Public Works Department that the Council, by resolution approve and authorize: 1) the delegation of authority to the Director of Transportation and Public Works to execute an Authorized Agent Form for the LCTOP designating the Deputy Director - Transit as the City’s Authorized Agent; 2) the Deputy Director - Transit to request $405,684 in Low Carbon Transit Operations Program (LCTOP) formula funds to assist in supporting the Free Fares for Youth Program (UR Free Youth); 3) the Deputy Director - Transit to execute the Certifications and Assurances and related documents for the LCTOP grant; 4) the Chief Financial Officer to increase appropriations in revenue and expenditures by the approved grant award; and 5) the submittal of the City’s project nomination and allocation request to the Department of Transportation for FY 2024-25 LCTOP funds. | adopted | Pass |
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25-0241
| 1 | 14.3 | State of Good Repair - Project Approval | CC- Consent - Resolution | RESOLUTION - STATE OF GOOD REPAIR PROGRAM AUTHORIZATION TO APPLY FOR THE ANNUAL FORMULA ALLOCATION AND PROJECT APPROVAL
RECOMMENDATION: It is recommended by the Transportation and Public Works Department that the Council, by resolution: 1) approve the SB1 State of Good Repair Project List; 2) authorize the Director of Transportation and Public Works or designee to request the City’s annual allocation of FY 2025-2026 State of Good Repair funding in the estimated amount of $30,072 from the California Department of Transportation; and 3) agree to comply with all conditions and requirements in the Certifications and Assurances document and applicable law for such purposes. | adopted | Pass |
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25-0242
| 1 | 14.4 | Transportation Development Act and State Transit Assistance Annual Allocation Resolution | CC- Consent - Resolution | RESOLUTION - TRANSPORTATION DEVELOPMENT ACT ARTICLE IV AND STATE TRANSIT ASSISTANCE ANNUAL FORMULA ALLOCATION APPLICATION SUBMITTAL
RECOMMENDATION: It is recommended by the Transportation and Public Works Department that the Council, by resolution, authorize the Director of Transportation and Public Works or designee to file an application for the Transit Division’s annual request of Transportation Development Act Article IV and State Transit Assistance funds with the Metropolitan Transportation Commission for FY 2025-26 in the estimated amount of $12,530,000 for ongoing Transit Operations and Capital budgetary needs. | adopted | Pass |
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25-0253
| 1 | 14.5 | SB1 RMRA Allocation - FY 2025/2026 | CC- Consent - Resolution | RESOLUTION - ROAD REPAIR AND ACCOUNTABILITY ACT OF 2017 SENATE BILL 1 TRANSPORTATION FUNDING FISCAL YEAR 2025/2026 PROJECT LIST
RECOMMENDATION: It is recommended by the Transportation and Public Works Department that the Council, by resolution, authorize the Transportation and Public Works Department to submit three projects to the California Transportation Commission in order to receive Fiscal Year 2025/2026 apportionment of Senate Bill 1 Road Maintenance and Rehabilitation Account Funding: 1) North Dutton Road Diet and Pedestrian Improvements in the amount of $2,118,300; 2) Santa Rosa Creek Trail in the amount of $350,000; and Fire Related Street Repairs in the amount of $2,528,746. | adopted | Pass |
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25-0254
| 1 | 14.6 | Waiver of Bid-Purchase of K71 Bollards | CC- Consent - Resolution | RESOLUTION - WAIVER OF COMPETITIVE BID FOR THE PURCHASE OF K71 BOLLARDS FOR THE DEPLOYMENT OF QUICK BUILD LOW-STRESS BICYCLE FACILITIES
RECOMMENDATION: It is recommended by the Transportation and Public Works Department that the Council, by resolution, approve a Waiver of Competitive Bid between the City of Santa Rosa and eNdoto Corporation of Newington, Connecticut for the purchase of K71 bollards with grant funds for the deployment of quick build low-stress bicycle facilities in an amount not to exceed $200,000. | adopted | Pass |
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25-0255
| 1 | 14.7 | TDA Article 3 Grant Application FY 2025/2026 | CC- Consent - Resolution | RESOLUTION - TRANSPORTATION DEVELOPMENT ACT ARTICLE 3 GRANT APPLICATION FOR FISCAL YEAR 2025/2026
RECOMMENDATION: It is recommended by the Transportation and Public Works Department that the Council, by resolution: 1) request that the Metropolitan Transportation Commission allocate $251,120 from Fiscal Year 2025/2026 Transportation Development Act Article 3 funds for the installation of various school active transportation improvements that will improve walking and bicycling conditions at select schools that are likely to see an increase in student population due to recent school closures in the Santa Rosa City Schools District; and 2) authorize the Director of Transportation and Public Works to file the application and other required documents to install the improvements, as directed by the Bicycle and Pedestrian Advisory Board. | adopted | Pass |
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25-0268
| 1 | 14.8 | BPO - Equalis-Smothers Auto Parts-Supplies | CC- Consent - Resolution | RESOLUTION - APPROVAL AND ISSUANCE OF A BLANKET PURCHASE ORDER FOR THE PURCHASE OF AUTOMOTIVE PARTS AND SUPPLIES
RECOMMENDATION: It is recommended by the Transportation and Public Works Department Fleet Maintenance Division that the Council, by resolution, approve the issuance of a Blanket Purchase Order for the purchase of automotive parts and supplies in an amount not to exceed $450,000, utilizing the pricing from Equalis Group Cooperative Purchasing Agreement Number COG-2129E to Smothers Parts International, Inc., of Santa Rosa, California. | adopted | Pass |
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25-0274
| 1 | 14.9 | Lower Colgan Creek Mitigation Credit Purchase | CC- Consent - Resolution | RESOLUTION - AUTHORIZING THE PURCHASE OF MITIGATION CREDITS FOR THE LOWER COLGAN CREEK RESTORATION - PHASE 3 AND NEIGHBORHOOD PARK PROJECTS
RECOMMENDATION: It is recommended by the Transportation and Public Works, Water, and Recreation and Parks Departments that the Council, by resolution: 1) authorize the purchase of mitigation credits for the Lower Colgan Creek Restoration - Phase 3 and Neighborhood Park Projects; 2) approve a Purchase Agreement to buy required mitigation credits for California tiger salamander (CTS) from TRI Development Services, LLC of Greenbrae, California in an amount not to exceed $2,490,200; 3) approve a Purchase Agreement to buy required mitigation credits for seasonal wetland habitat from TRI Development Services, LLC, of Greenbrae, California in an amount not to exceed $60,000; and 4) authorize the Director of Transportation and Public Works to execute the agreements and any related documents or applications, subject to approval as to form by the City Attorney. | adopted | Pass |
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25-0247
| 1 | 14.10 | Agreement with Axon Enterprise | CC- Consent - Resolution | RESOLUTION - APPROVAL OF FOURTH AMENDMENT TO PROFESSIONAL SERVICES AGREEMENT WITH AXON ENTERPRISE, INC. TO PURCHASE AND DEPLOY BODY WORN CAMERAS, INTERVIEW ROOM CAMERAS, FLEET CAMERAS AND TASER DEVICES AND THE SYSTEMS TO SUPPORT AND STORE RELATED DATA
RECOMMENDATION: It is recommended by the Police Department that the Council, by resolution: 1) approve the Fourth Amendment to Professional Services Agreement Number F002516 with Axon Enterprise, Inc., a Delaware corporation, for the purpose of adding additional fleet cameras and the required licensing and support for these cameras increasing the agreement by $81,607.44 for a total contract amount not to exceed $4,032,456.99; and 2) delegate authority to the Chief of Police to execute this amendment. | adopted | Pass |
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25-0239
| 1 | 14.11 | Approval of BPO for Sourcewell Cooperative Agreement for Office Supplies | CC- Consent - Resolution | RESOLUTION - APPROVE ISSUANCE OF A BLANKET PURCHASE ORDER AND UTILIZATION OF SOURCEWELL COOPERATIVE AGREEMENT FOR THE PURCHASE OF OFFICE SUPPLIES
RECOMMENDATION: It is recommended by the Finance Department that the Council, by resolution, approve the City’s utilization of cooperative purchasing through Sourcewell Contract #070924-SCC for the purchase of office supplies from Staples Contract & Commercial, LLC, Framingham, Massachusetts, by approving issuance of a Blanket Purchase Order (BPO) with BPO Terms and Conditions for a term of four (4) years through February 2, 2029, with three (3) one-year renewal options for a total amount not to exceed $1,000,000. | adopted | Pass |
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25-0244
| 1 | 14.12 | Water Ordinance Adoption | CC- Consent - Ordinance | ORDINANCE ADOPTION SECOND READING - ORDINANCE OF THE COUNCIL OF THE CITY OF SANTA ROSA AMENDING SECTION 14-04.090 OF CHAPTER 14-04 AND AMENDING CHAPTER 14-08 TO ALLOW FIXED MONTHLY SERVICE CHARGES, POTABLE AND RECYCLED WATER SERVICE AND DELIVERY CHARGES, AND CHARGES FOR CITY MAINTAINED METERS ON PRIVATE SYSTEMS TO BE ESTABLISHED BY RESOLUTION OF THE CITY COUNCIL AND ESTABLISH POTABLE WATER AND RECYCLED WATER RATES AND CHARGES POLICY, ESTABLISHMENT OF RATES AND CHARGES, AND RULES AND STANDARDS
RECOMMENDATION: This ordinance, introduced at the April 1, 2025, Regular Meeting by a 6-0-1-0 vote (Rogers absent), amends Title 14 of the Santa Rosa City Code by amending Chapter 14-04 and 14-08 to allow fixed monthly service charges, potable and recycled water service and delivery charges, and charges for City maintained meters on private systems to be established by resolution of the City Council as prescribed by the City Charter and amends Chapter 14-08 to establish potable and recycled water rates and charges policy, rules and standards. | adopted on second reading | Pass |
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25-0245
| 1 | 14.13 | Ordinance Adoption - Retitling and Amending Chapter 2-04, BOCS | CC- Consent - Ordinance | ORDINANCE ADOPTION SECOND READING - ORDINANCE OF THE COUNCIL OF THE CITY OF SANTA ROSA RETITLING AND AMENDING CHAPTER 2-04, BOARD OF COMMUNITY SERVICES, OF THE SANTA ROSA CITY CODE
RECOMMENDATION: This ordinance, introduced at the April 1, 2025, Regular Meeting by a 6-0-1-0 vote (Rogers absent), retitles and amends City Code Chapter 2-04 to change the name of the advisory body from the Board of Community Services to the Recreation and Parks Board, updates the Board’s statement of purpose, updates the Board’s powers and duties to reflect their current role, aligns the number of members with the number of City Council members, reduces the number of members needed to achieve a quorum, aligns members’ terms to coincide with the term of their appointing Council member, and updates the process for members appointment to and members removal from the Board to accurately reflect City Charter Section 11, Participation & Diversity in Boards and Commissions and Council Policy 000-06, Appointments to Boards/Commissions/Committees. | to waive reading of the text and adopt as amended | Pass |
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25-0269
| 1 | 16.1 | Approval of the Preliminary FY 2025/26 O&M and CIP Budget | CC- Report | REPORT - APPROVAL OF THE PRELIMINARY FY 2025/26 REGIONAL WATER REUSE SYSTEM OPERATING AND MAINTENANCE, CAPITAL IMPROVEMENT, AND DEBT SERVICE BUDGET AND ALLOCATION OF COSTS
BACKGROUND: The Regional Water Reuse System, managed by Santa Rosa Water, serves five member agencies - the cities of Santa Rosa, Rohnert Park, Sebastopol, Cotati, and the Sonoma County South Park Sanitation District, each hereinafter referred to as “User Agency” or collectively as “User Agencies.” The Operating Agreement (Agreement) between the User Agencies requires that Santa Rosa Water annually prepare a Preliminary Budget and Allocation of Costs for the Regional Water Reuse System and notify the User Agencies of these costs by May of each year. The Board of Public Utilities annually recommends the proposed fiscal year Preliminary Budget and Allocation of Costs for the Regional Water Reuse System to the City Council to be included in the annual City budget adoption. The Regional Operations and Maintenance (O&M) Fund budget request is $53,419,287, the Regional cash-funded Capital Improvement Program (CIP) is | to waive reading of the text and adopt | Pass |
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25-0243
| 1 | 22.1 | Upcoming Meeting List | CC- Upcoming Meetings | UPCOMING MEETINGS LIST | received and filed | |
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