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23-0871
| 1 | 3.1 | Closed Session - Caballero Litigation | CC- Closed Session | CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION
(Paragraph (1) of subdivision (d) of Government Code Section 54956.9)
Name of Case: People of the State of California and City of Santa Rosa v. Jorge Luis Calderon Caballero, et al.
Sonoma County Superior Court Case No. SCV-273655 | received and filed | |
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24-0052
| 1 | 3.2 | City Attorney Evaluation | CC- Closed Session | PUBLIC EMPLOYEE - EVALUATION OF PERFORMANCE
(Government Code Section 54957(b))
Title: City Attorney | received and filed | |
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24-0053
| 1 | 3.3 | Closed Session - All Units | CC- Closed Session | CONFERENCE WITH LABOR NEGOTIATORS
(Government Code Section 54957.6)
Agency Designated Representatives: Maraskeshia Smith, City Manager; Alan Alton, Chief Financial Officer; Dominique Blanquie, Human Resources Director, Siara Goyer, Employee Relations Manager, and Burke Dunphy of Sloan Sakai Yeung & Wong LLP.
Employee Organizations: Santa Rosa Firefighters Association Local 1401, Firefighting (Employee Unit 2); Operating Engineers Local 3, Maintenance, Mechanics and Utility System Operators (Employee Units 3, 13 and 16); Teamsters Local Union 856, Support Services, Professional and Technical (Employee Units 4, 6, and 7); Santa Rosa Police Officers Association, (Employee Unit 5); Service Employees International Union Local 1021, Transit and Police Civilian Technical Unit (Employee Units 8 and 14); Santa Rosa Police Management Association, Police Safety Management (Employee Unit 9); Executive Management (Employee Unit 10); Middle Management and Confidential (Employee Units 11 and 12); Santa Rosa City Attorneys’ Association, Attorneys (Employee Unit 17); Santa Rosa Management Assoc | received and filed | |
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24-0041
| 1 | 4.1 | Integrated Pest Management Policy | CC- Study Session | INTEGRATED PEST MANAGEMENT POLICY
This study session will provide information on Integrated Pest Management (IPM) and seek input from the Council on the development of a city-wide IPM policy. A successful IPM program is one that manages landscapes in a manner that is safe for the community, staff, and the environment. During the study session, staff will present different ways to control pests and information on how to identify and implement methods to reduce the need for pesticides in landscape management. No action will be taken, but the Council may discuss this item and provide direction to staff. | received and filed | |
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24-0046
| 1 | 5.1 | BPAB and BOBRA Interviews | CC- Appointment | INTERVIEWS FOR BOARD OF BUILDING REGULATION APPEALS AND BICYCLE AND PEDESTRIAN ADVISORY BOARD
The Council will conduct interviews for the Board of Building Regulation Appeals vacancies and the Bicycle and Pedestrian Advisory Board Disabled Community Representative position. | nominated | |
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24-0001
| 1 | 9.1 | Community Empowerment Plan Update | CC- Staff Briefing | COMMUNITY EMPOWERMENT PLAN UPDATE
This will be a standing item on the agenda. No action will be taken except for possible direction to staff. | received and filed | |
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24-0031
| 1 | 10.1 | December 2023 Litigation Report | CC- CMO/CAO Report | REPORT OF SETTLEMENTS AND ACTIVE LITIGATION
The City Attorney will report on settlements over $50,000 through December 2023 as well as provide a summary of pending litigation against the City. | received and filed | |
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24-0005
| 1 | 12.2.1 | BOBRA, WAC and BPAB Appointments | CC- Appointment | Council may vote to make appointments to the following boards:
· Bicycle and Pedestrian Advisory Board - One vacancy with term ending 12/31/2026.
o Scott Doig
· Board of Building Regulation Appeals - Three vacancies with terms ending 12/31/2025.
o Eric Miller
· Waterways Advisory Committee - Four upcoming vacancies as of 12/31/23 with new terms ending 12/31/2025.
o Arthur Deicke (Incumbent)
o Mark Neely (Incumbent)
o Steve Rabinowitsh (Incumbent)
o Kevin Sea (Incumbent) | nominated | Pass |
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24-0054
| 1 | 13.1 | Draft Minutes 12/12/2023 | CC- Minutes | December 12, 2023 Regular Meeting Minutes. | | |
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24-0044
| 1 | 14.1 | Second Amendment Speakwrite | CC- Consent - Motion | MOTION - SECOND AMENDMENT TO PROFESSIONAL SERVICES AGREEMENT WITH SPEAKWRITE, LLC
RECOMMENDATION: It is recommended by the Police Department that the Council, by resolution, approve and authorize the City Manager or designee to execute a Second Amendment to Professional Services Agreement Number F001927 with SpeakWrite, LLC for police transcription services to increase compensation by $75,000 for a not to exceed amount of $170,000 and extend the time of performance through June 30, 2027. | approved | Pass |
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24-0047
| 1 | 14.2 | Agreement with Flock Group, Inc | CC- Consent - Resolution | RESOLUTION - WAIVER OF COMPETITIVE BID AND APPROVAL OF NONSTANDARD MASTER SERVICES AGREEMENT WITH FLOCK GROUP INC.
RECOMMENDATION: It is recommended by the Police Department that the Council, by resolution: 1) waive competitive bidding pursuant to Section 3.08.100(D) of the Santa Rosa City Code; and 2) approve and authorize the City Manager or designee to execute a non-standard Master Services Agreement and all documents necessary to effect the purchase for Automatic License Plate Recognition (ALPR) technology from Flock Group Inc., Atlanta, Georgia in an amount not to exceed $421,650.00 for an initial three-year term for software and hardware with an optional two year renewal. | adopted | Pass |
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24-0048
| 1 | 14.3 | Second Amendment - Buckelew Program / inResponse | CC- Consent - Resolution | RESOLUTION - APPROVAL OF SECOND AMENDMENT TO PROFESSIONAL SERVICES AGREEMENT WITH BUCKELEW PROGRAMS FOR THE INRESPONSE PROGRAM
RECOMMENDATION: It is recommended by the Police Department that the Council, by resolution, approve and authorize the City Manager or designee to negotiate and execute a Second Amendment to Professional Services Agreement Number F002413A with Buckelew Programs, a California non-profit corporation, Novato, California, related to program implementation for the inRESPONSE program extending the time of performance through January 31, 2027, and increasing compensation per year by $280,499 for a total contract amount not to exceed $3,463,563. | adopted | Pass |
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24-0026
| 1 | 14.4 | First Responder ALS Partnership Agreement | CC- Consent - Resolution | RESOLUTION - AGREEMENT FOR FIRST RESPONDER ADVANCED LIFE SUPPORT SERVICES BETWEEN THE CITY OF SANTA ROSA AND THE SONOMA COUNTY FIRE DISTRICT (THIS ITEM WAS CONTINUED FROM THE DECEMBER 12, 2023 REGULAR MEETING.)
RECOMMENDATION: It is recommended by the Fire Department that the Council, by resolution, approve and authorize the City Manager to negotiate and execute an Agreement with Sonoma County Fire District for First Responder Advanced Life Support Services, for the City to receive annual funding in the amount of $1,500,000 and future funding for Emergency Medical Service system enhancements within the City of Santa Rosa. | adopted | Pass |
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23-0810
| 1 | 14.5 | Professional Services Agreement - South Santa Rosa Specific Plan | CC- Consent - Resolution | RESOLUTION - SOUTH SANTA ROSA SPECIFIC PLAN PROFESSIONAL SERVICES AGREEMENT
RECOMMENDATION: It is recommended by the Planning and Economic Development Department that the Council, by resolution, 1) approve the Professional Services Agreement with 4Leaf, Inc. for public engagement, planning, and environmental review services for a two-year period to prepare the South Santa Rosa Specific Plan and Environmental Impact Report in an amount not to exceed $1,000,000; and 2) authorize the Chief Financial Officer to establish appropriations of $1,200,000, with the source of funds being a $1,200,000 grant from the Metropolitan Transportation Commission/Association of Bay Area Governments | adopted | Pass |
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24-0035
| 1 | 14.6 | Homeless Emergency Extension | CC- Consent - Resolution | RESOLUTION - EXTENSION OF PROCLAMATION OF LOCAL HOMELESS EMERGENCY
RECOMMENDATION: It is recommended by the Housing and Community Services Department that the Council, by resolution, approve an extension of Resolution No. 28839 which formally proclaimed a local homeless emergency within Santa Rosa | adopted | Pass |
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24-0036
| 1 | 14.7 | Samuel L. Jones Hall Funding Agreement | CC- Consent - Resolution | RESOLUTION - CITY/COUNTY FUNDING AGREEMENT FOR SAMUEL L. JONES HALL HOMELESS SHELTER FOR FISCAL YEAR 2023/2024 TO FISCAL YEAR 2025/2026 (THIS ITEM IS BEING CONTINUED TO A DATE UNCERTAIN)
RECOMMENDATION: It is recommended by the Housing and Community Services Department that the Council, by resolution: 1) approve an Agreement Between the City of Santa Rosa and the County of Sonoma for Operational Funding at the Samuel L. Jones Hall Homeless Shelter for 2023-24, 2024-25, and 2025-26 (Funding Agreement) in the amount of $255,000 annually for a combined total amount of $765,000; 2) authorize the Director of Housing and Community Services to execute the Funding Agreement for the period July 1, 2023 to June 30, 2026; and 3) increase appropriations for revenue, transfers and expenditures in the amounts granted through the Funding Agreement. | No action was taken by the City Council | |
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24-0023
| 4 | 14.8 | Appropriation Of Funds For Roseland Library Project | CC- Consent - Motion | RESOLUTION - AUTHORIZING THE ACCEPTANCE AND EXECUTION OF AGREEMENTS AND RELATED DOCUMENTS FOR GRANT FUNDS FROM THE STATE OF CALIFORNIA BUDGET ACT OF 2022 (AB 178) OR THE STATE OF CALIFORNIA BUDGET ACT OF 2023 (SB 101)
RECOMMENDATION: It is recommended by the City Manager’s Office and Transportation and Public Works Department that the Council: 1) by resolution, accept a Building Forward Library Facilities Improvement Program grant award from the State Library in the amount of $979,942.00 for enhancements and expansion at the Northwest Regional Library Branch; 2) by motion, authorize the City Manager or designee to negotiate and execute all related agreements, documents and any amendments thereto to receive such funds, including any necessary cooperative funding agreement(s) between the City and Sonoma County Library; and 3) by motion, increase appropriations for revenue, transfers and expenditures in the amount of the grant. | approved | Pass |
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24-0045
| 1 | 14.9 | Hearn and Burbank Traffic Signal EIR Addendum | CC- Consent - Resolution | RESOLUTION - ADOPTION OF ADDENDUM TO ROSELAND AREA/ SEBASTOPOL ROAD SPECIFIC PLAN AND ROSELAND AREA ANNEXATION EIR FOR THE TRAFFIC SIGNALIZATION AT HEARN AVENUE AND BURBANK AVENUE
RECOMMENDATION: It is recommended by the Transportation and Public Works Department that the Council, by resolution, adopt an Addendum to the certified Roseland Area/Sebastopol Road Specific Plan and Roseland Area Annexation Projects Final Environmental Impact Report for the Traffic Signalization at Hearn Avenue and Burbank Avenue Project. | adopted | Pass |
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24-0037
| 1 | 14.10 | Purchase of Five (5) 2024 AWD Dodge Durango Pursuit Vehicles | CC- Consent - Resolution | RESOLUTION - APPROVAL AND ISSUANCE OF A PURCHASE ORDER FOR THE PURCHASE OF FIVE (5) 2024 AWD DODGE DURANGO PURSUIT VEHICLES
RECOMMENDATION: It is recommended by the Transportation and Public Works and Finance Departments that the Council, by resolution, approve the issuance of a Purchase Order for the purchase of five (5) 2024 AWD Dodge Durango Pursuit vehicles utilizing the pricing from the Sourcewell Cooperative Agreement Number 091521-NAF with National Auto Fleet Group, Watsonville, California for a total amount not to exceed $239,640.45. | adopted | Pass |
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24-0049
| 1 | 14.11 | Camera Upgrades to CityBus and Paratransit Bus Fleet | CC- Consent - Resolution | RESOLUTION - WAIVER OF COMPETITIVE BID AND PURCHASE AND INSTALLATION OF CAMERA EQUIPMENT FOR TRANSIT FLEET FROM SEON DESIGN (USA) CORP.
RECOMMENDATION: It is recommended by the Transportation and Public Works Department and the Finance Department that the Council, by resolution: 1) waive competitive bidding pursuant to Section 3-08.100(D); 2) approve issuance of a purchase order to Seon Design (USA) Corp., a division of Safe Fleet, Bellingham, Washington, for transit fleet camera equipment for a total not to exceed $325,000; and 3) authorize the City Manager or designee to execute all documents necessary to purchase and provide for installation services, subject to approval as to form by the City Attorney. | adopted | Pass |
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24-0030
| 1 | 14.12 | Fifth Amendment for Security Services | CC- Consent - Resolution | RESOLUTION - APPROVAL OF FIFTH AMENDMENT TO GENERAL SERVICE AGREEMENT F001847A UNIVERSAL PROTECTION SERVICES, LP DBA ALLIED UNIVERSAL SECURITY SERVICES FOR CITYWIDE SECURITY GUARD SERVICES
RECOMMENDATION: It is recommended by the Finance Department that the Council, by resolution, approve the Fifth Amendment to General Service Agreement Number F001847A with Universal Protection Service, LP dba Allied Universal Security Services, Irvine, California for a five-year extension and add services for City-wide security guard services in the amount of $2,084,491.72, for a total not to exceed $3,282,449.91, plus an increase to contingency for the Agreement in the amount of $25,000, for a total contingency not to exceed amount of $50,000. | adopted | Pass |
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24-0051
| 1 | 14.13 | Third Amendment BPO 167129 with International Effectiveness Center | CC- Consent - Resolution | RESOLUTION - THIRD AMENDMENT APPROVAL - BLANKET PURCHASE ORDER 167129 WITH TARYK ROUCHDY DBA INTERNATIONAL EFFECTIVENESS FOR TRANSLATION SERVICES
RECOMMENDATION: It is recommended by the Finance Department that the Council, by resolution, approve the Third Amendment to Blanket Purchase Order 167129 to add funding for the continuance of service through June 2024 with Taryk Rouchdy dba International Effectiveness, Corte Madera, CA for translation services in the amount of $30,000, for a total amount not to exceed $130,000. | adopted | Pass |
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23-0880
| 1 | 14.14 | Amendment #4 to NEOGOV | CC- Consent - Resolution | RESOLUTION - FOURTH AMENDMENT TO SERVICE AGREEMENT NUMBER F001539 FOR GOVERNMENTJOBS.COM, INC. (DBA “NEOGOV”)
RECOMMENDATION: It is recommended by the Human Resources and Information Technology Departments that the Council, by resolution: 1) ratify the Third Amendment to Service Agreement F001539 previously approved by Council to authorize the signing of the amendment by the Human Resources Director; 2) approve a Fourth Amendment to Service Agreement F001539 with GOVERNMENTJOBS.COM, INC. (dba “NEOGOV”) in the amount of $714,102.06 for a total contract amount of $949,068.33; and 3) authorize the Human Resources Director to execute the Fourth Amendment to Service Agreement F001539. | adopted | Pass |
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24-0025
| 1 | 14.15 | Clerical Correction to Mayor Compensation | CC- Consent - Ordinance | ORDINANCE INTRODUCTION - INCREASING THE MAYOR’S MONTHLY SALARY BY $20, RETROACTIVE TO DECEMBER 14, 2022, TO CORRECT A CLERICAL ERROR IN ORDINANCE NO. ORD-2022-018
RECOMMENDATION: It is recommended that Council introduce an ordinance to increase the Mayor’s monthly salary from $2,200 to $2,220, retroactively to December 14, 2022, to correct an inadvertent clerical error in Ordinance No. ORD-2022-018, adopted on December 13, 2022, which set the Mayor’s salary below the amount required by the City Charter. | introduced on first reading | Pass |
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24-0084
| 1 | | Late Correspondence | CC- Communication | LATE CORRESPONDENCE | received and filed | |
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23-0881
| 1 | 17.1 | Public Hearing on Fiscal Year 2024-25 Budget Priorities | CC- Public Hearing | PUBLIC HEARING - PUBLIC HEARING ON FISCAL YEAR 2024-25 BUDGET PRIORITIES
BACKGROUND: The City Charter, Section 28(a), states that “…not later than March 31st of each year and prior to any annual goal setting meeting held by the Council, the Council shall hold a public hearing seeking oral and written comment from the public on budget priorities for the upcoming fiscal year.”
Public input is an important component to the preparation of the budget. This public hearing also provides information to the City Council as they establish and refine their Council Goals. In addition to this public hearing, members of the public may provide comments or suggestions at any time on the City’s website.
RECOMMENDATION: It is recommended by the Finance Department that the Council hold a public hearing on budget priorities and consider written and oral comments as part of future budget deliberations. No action is necessary. | received and filed | |
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24-0050
| 1 | 18.1 | Stone Bridge Location Map | CC- Communication | NOTICE OF FINAL MAP - Stone Bridge Home Duets Subdivision - Provided for information. | | |
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24-0002
| 1 | 22.1 | Upcoming Meetings List | CC- Upcoming Meetings | UPCOMING MEETINGS LIST | received and filed | |
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