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Meeting date/time:
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11/27/2018
2:30 PM
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Minutes status:
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Final
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Meeting location:
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City Hall, Council Chamber
100 Santa Rosa Avenue
Santa Rosa, CA 95404
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18-0864
| 1 | 2.1 | Closed Session - Anticipated | CC- Closed Session | CONFERENCE WITH LEGAL COUNSEL - ANTICIPATED LITIGATION
Initiation of litigation pursuant to paragraph (4) of subdivision (d) of Government Code Section 54956.9: one potential case. | No action was taken by the City Council | Pass |
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Video
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18-0896
| 1 | 3.1 | Review of CDBG-DR Unmet Needs Assessment | CC- Study Session | REVIEW OF SANTA ROSA’S COMMUNITY DEVELOPMENT BLOCK GRANT- DISASTER RECOVERY (CDBG-DR) TUBBS AND NUNS FIRE RECOVERY UNMET NEEDS ASSESSMENT
In April 2018, the U.S. Department of Housing and Urban Development (HUD) allocated $124,155,000 in CDBG-DR funding to the State of California Housing and Community Development Department (HCD) to assist with recovery efforts for the fire disasters that occurred in California in 2017, including but not limited to, the Tubbs and Nuns Fires. In August 2018, Congress published the Federal Register providing the timelines associated with the funds. HCD is required to submit an Action Plan to HUD by December 14, 2018 stating their analysis of each qualifying jurisdiction’s recovery needs, designating eligible uses of the funding, and allocating the funding. HCD’s draft Action Plan was published on November 12, 2018 and includes their analysis of unmet needs for all qualifying jurisdictions state-wide. The City of Santa Rosa retained Hagerty Consulting, Inc to prepare an unmet needs assessment specific to Santa Rosa, using local data, which will be | received and filed | |
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18-0859
| 1 | 7.1 | Fire Recovery Rebuild | CC- Staff Briefing | FIRE RECOVERY AND REBUILD UPDATE
This will be a standing item on the agenda. No action will be taken except for possible direction to staff. | No action was taken by the City Council | |
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18-0886
| 1 | 10.2.1 | | CC- Appointment | LIBRARY COMMISSION JOINT CITY/COUNTY COMMISSIONER APPOINTMENT
On September 4, 2018, the Council conducted candidate interviews to fill one City of Santa Rosa/Sonoma County Commissioner and one City of Santa Rosa Commissioner on the Library Commission. On October 2, 2018, the Council elected Karen Schneider as the City/County Commissioner and David Cahill as the City Commissioner. Subsequently, a question was raised concerning the adequacy of the election process. Pursuant to Resolution No. 28469, the appointment of the City/County Commissioner is to begin with a joint recommendation by the City of Santa Rosa Mayor and Chair of the Sonoma County Board of Supervisors submitted for Council consideration. The Mayor and Chair have now formally and jointly recommended Karen Schneider as the City/County Commissioner. It is recommended that the Council, by motion, approve the appointment of Karen Schneider as the City/County Commissioner to the Sonoma County Library Commission to serve a four-year term set to expire August 1, 2022. | to appoint | Pass |
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18-0891
| 1 | 10.3.1 | RPPT MATTERS | CC- Consent - Motion | REQUEST FOR AGENDA ITEM REGARDING REAL PROPERTY TRANSFER TAX (RPTT) AND ITS RELATION TO AFFORDABLE HOUSING AND HOMELESS ISSUES
BACKGROUND: At the November 13, 2018, City Council Meeting, Council Member Tibbetts requested a future agenda item to discuss RPTT and its relation to affordable housing and homeless issues. Council Member Schwedhelm concurred with the request. | to approve | Pass |
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18-0876
| 1 | 11.1 | Draft Minutes -10/16/18 | CC- Minutes | October 16, 2018, Regular Meeting. | Approved as submitted. | |
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18-0836
| 1 | 11.2 | Draft Minutes 10/23/18 | CC- Minutes | October 23, 2018, Regular Meeting. | Approved as submitted. | |
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18-0856
| 1 | 12.1 | Downtown Specific Plan Professional Services Agreement | CC- Consent - Motion | RESOLUTION - PROFESSIONAL SERVICES AGREEMENT WITH DYETT & BHATIA, URBAN AND REGIONAL PLANNERS - DOWNTOWN STATION AREA SPECIFIC PLAN UPDATE
RECOMMENDATION: The Planning and Economic Development Department recommends that the Council, by resolution, approve a Professional Services Agreement with Dyett & Bhatia, Urban and Regional Planners, Oakland, California for preparation of the Downtown Station Area Specific Plan Update in an amount not to exceed $800,000. | to approve | Pass |
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18-0874
| 1 | 12.2 | PSA WITH CARLILE MACY FOR COFFEY PARK DESIGN | CC- Consent - Resolution | RESOLUTION - PROFESSIONAL SERVICES AGREEMENT WITH CARLILE MACY INC. TO PROVIDE LANDSCAPE ARCHITECTURAL DESIGN SERVICES TO PREPARE A MASTER PLAN AND CONSTRUCTION DOCUMENTS FOR COFFEY NEIGHBORHOOD PARK
RECOMMENDATION: It is recommended by the Recreation and Parks Department that Council, by resolution, approve the Professional Services Agreement between the City of Santa Rosa and Carlile Macy, Inc., Santa Rosa, CA, in an amount not to exceed $217,140 to provide a master plan and construction documents for Coffey Neighborhood Park which was damaged by the October 2017 wildfires. | adopted | Pass |
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18-0877
| 1 | 12.3 | Measure O CHOICE Grant Program Year 2 | CC- Consent - Resolution | RESOLUTION - MEASURE O CHOICE GRANT PROGRAM CYCLE IX YEAR 2 FUNDING RECOMMENDATIONS AND AUTHORIZATION TO APPROVE FUNDING AGREEMENTS
RECOMMENDATION: It is recommended by the Office of Community Engagement that the Council, by resolution: 1) Adopt the funding recommendations of the Grant Review Team for year two of the Cycle IX Measure O Community Helping Our Indispensable Children Excel (CHOICE) grant program for Calendar Year 2019; and 2) directing the City Manager or designee to approve and execute funding agreements with the approved providers; and 3) authorizing the City Manager or his designee to approve and execute any amendments to the funding agreements. | to waive reading of the text and adopt Consent Items | Pass |
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18-0877
| 1 | 12.3 | Measure O CHOICE Grant Program Year 2 | CC- Consent - Resolution | RESOLUTION - MEASURE O CHOICE GRANT PROGRAM CYCLE IX YEAR 2 FUNDING RECOMMENDATIONS AND AUTHORIZATION TO APPROVE FUNDING AGREEMENTS
RECOMMENDATION: It is recommended by the Office of Community Engagement that the Council, by resolution: 1) Adopt the funding recommendations of the Grant Review Team for year two of the Cycle IX Measure O Community Helping Our Indispensable Children Excel (CHOICE) grant program for Calendar Year 2019; and 2) directing the City Manager or designee to approve and execute funding agreements with the approved providers; and 3) authorizing the City Manager or his designee to approve and execute any amendments to the funding agreements. | to waive reading of the text and adopt Consent Items | Pass |
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18-0818
| 1 | 12.4 | 2nd Amendment PSA Labor RPLG | CC- Consent - Resolution | RESOLUTION - APPROVAL OF SECOND AMENDMENT TO PROFESSIONAL SERVICES AGREEMENTS WITH RENNE PUBLIC LAW GROUP LLP FOR LABOR AND EMPLOYMENT SERVICES
RECOMMENDATION: It is recommended by the Human Resources Department, City Attorney’s Office, and City Manager that the Council, by resolution, approve the Second Amendment to Professional Services Agreements with Renne Public Law Group LLP in an amount of $250,000 for continued legal services related to specialized labor relations and employment law issues, for total compensation not to exceed $422,068.56, and amend the fiscal year (FY) 2018-19 General Fund adopted budget in the Human Resources Department. | adopted | Pass |
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18-0866
| 1 | 12.5 | Water NDA for alert | CC- Consent - Motion | RESOLUTION - APPROVAL OF MUTUAL NON-DISCLOSURE AGREEMENT BETWEEN SONOMA COUNTY, ONSOLVE LLC AND THE CITY OF SANTA ROSA TO ALLOW USE OF CERTAIN SANTA ROSA WATER CUSTOMER DATA FOR EMERGENCY NOTIFICATION PURPOSES
RECOMMENDATION: It is recommended by the Santa Rosa Fire Department that the Council, by Resolution, approve a Mutual Non-Disclosure Agreement with OnSolve LLC and Sonoma County, through Its Department of Fire & Emergency Services, which will allow the City to share certain information from the City Water Department customer billing database for the purpose of entering such information into the City/County shared emergency notification system, SoCoAlert. | to approve | Pass |
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18-0869
| 1 | 12.6 | RFP for EOC Software | CC- Consent - Resolution | RESOLUTION - APPROVAL OF PROFESSIONAL SERVICES AGREEMENT FOR EOC SOFTWARE WITH BUFFALO COMPUTER GRAPHICS, INC.
RECOMMENDATION: It is recommended by the Fire and Finance Departments that the Council, by resolution, approve the Professional Services Agreement with Buffalo Computer Graphics, Inc., of Blasdell, New York, for web-based emergency incident management software and maintenance in an amount not to exceed $169,796.72. | adopted | Pass |
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18-0897
| 2 | 12.7 | Daydreamer Cinema | CC- Consent - Motion | MOTION - SECOND AMENDMENT TO AGREEMENT NO. F001360 WITH DAYDREAMER CINEMA LLC DBA CULTURE POP FILMS
RECOMMENDATION: It is recommended by the City Manager’s Office that the Council, by motion, approve the Second Amendment to Professional Services Agreement No. F001360 with Daydreamer Cinema LLC dba Culture Pop Films in an amount not to exceed $15,000 for a total contract amount of $110,000, in substantially the same form as Attachment 1 to the Staff Report, subject to approval as to form by the City Attorney. | to approve | Pass |
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18-0870
| 1 | 12.8 | Resolution - Extension of Local Emergency (Fire) | CC- Consent - Resolution | RESOLUTION - EXTENSION OF PROCLAMATION OF EXISTENCE OF LOCAL EMERGENCY DUE TO FIRES
RECOMMENDATION: It is recommended by the City Attorney's Office that the Council, by resolution, declare that the proclamation of a state of local emergency within the City of Santa Rosa has been and remains in full force and effect without interruption. | adopted | Pass |
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18-0868
| 1 | 12.9 | EXTENSION OF PROCLAMATION OF LOCAL HOMELESS EMERGENCY | CC- Consent - Resolution | RESOLUTION - EXTENSION OF PROCLAMATION OF LOCAL HOMELESS EMERGENCY
RECOMMENDATION: It is recommended by the Housing and Community Services Department that the Council, by resolution, approve an extension of Resolution No. 28839 which formally proclaimed a local homeless emergency within Santa Rosa. | adopted | Pass |
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18-0900
| 1 | 14.1 | State CDBG-DR Draft Action Plan | CC- Report | REPORT - REVIEW AND COMMENT ON THE STATE OF CALIFORNIA COMMUNITY DEVELOPMENT BLOCK GRANT- DISASTER RECOVERY (CDBG-DR) DRAFT ACTION PLAN AND PROVIDE DIRECTION IF SANTA ROSA SHOULD REQUEST AND NEGOTIATE A TUBBS AND NUNS FIRE RECOVERY STATE SUBRECIPIENT STATUS
BACKGROUND: In April 2018, the U.S. Department of Housing and Urban Development (HUD) allocated $124,155,000 in CDBG-DR funding to the State of California Housing and Community Development Department to assist with recovery efforts for the fire disasters that occurred in California in 2017, including but not limited to, the Tubbs and Nuns Fires. In August 2018, Congress published the Federal Register providing the timelines associated with the funds. As the grantee, HCD is required to submit an Action Plan to HUD within 120 days following the publishing of the Federal Register or December 18, 2018. The Action Plan includes an analysis of each qualifying jurisdiction’s unmet recovery needs, designating eligible uses of the funding, and the method of distribution to include any allocation of the funding to Units of Local Gover | to approve | Pass |
Roll call
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Video
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18-0900
| 1 | 14.1 | State CDBG-DR Draft Action Plan | CC- Report | REPORT - REVIEW AND COMMENT ON THE STATE OF CALIFORNIA COMMUNITY DEVELOPMENT BLOCK GRANT- DISASTER RECOVERY (CDBG-DR) DRAFT ACTION PLAN AND PROVIDE DIRECTION IF SANTA ROSA SHOULD REQUEST AND NEGOTIATE A TUBBS AND NUNS FIRE RECOVERY STATE SUBRECIPIENT STATUS
BACKGROUND: In April 2018, the U.S. Department of Housing and Urban Development (HUD) allocated $124,155,000 in CDBG-DR funding to the State of California Housing and Community Development Department to assist with recovery efforts for the fire disasters that occurred in California in 2017, including but not limited to, the Tubbs and Nuns Fires. In August 2018, Congress published the Federal Register providing the timelines associated with the funds. As the grantee, HCD is required to submit an Action Plan to HUD within 120 days following the publishing of the Federal Register or December 18, 2018. The Action Plan includes an analysis of each qualifying jurisdiction’s unmet recovery needs, designating eligible uses of the funding, and the method of distribution to include any allocation of the funding to Units of Local Gover | to approve | Pass |
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Video
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18-0900
| 1 | 14.1 | State CDBG-DR Draft Action Plan | CC- Report | REPORT - REVIEW AND COMMENT ON THE STATE OF CALIFORNIA COMMUNITY DEVELOPMENT BLOCK GRANT- DISASTER RECOVERY (CDBG-DR) DRAFT ACTION PLAN AND PROVIDE DIRECTION IF SANTA ROSA SHOULD REQUEST AND NEGOTIATE A TUBBS AND NUNS FIRE RECOVERY STATE SUBRECIPIENT STATUS
BACKGROUND: In April 2018, the U.S. Department of Housing and Urban Development (HUD) allocated $124,155,000 in CDBG-DR funding to the State of California Housing and Community Development Department to assist with recovery efforts for the fire disasters that occurred in California in 2017, including but not limited to, the Tubbs and Nuns Fires. In August 2018, Congress published the Federal Register providing the timelines associated with the funds. As the grantee, HCD is required to submit an Action Plan to HUD within 120 days following the publishing of the Federal Register or December 18, 2018. The Action Plan includes an analysis of each qualifying jurisdiction’s unmet recovery needs, designating eligible uses of the funding, and the method of distribution to include any allocation of the funding to Units of Local Gover | to approve | Pass |
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18-0872
| 1 | 14.2 | MOU CityBus Unlimited Access Pass Program for College Students with Santa Rosa Junior College | CC- Report | REPORT - MEMORANDUM OF UNDERSTANDING WITH SONOMA COUNTY JUNIOR COLLEGE DISTRICT AND SCJCD ASSOCIATED STUDENTS FOR CITYBUS UNLIMITED ACCESS PASS PROGRAM FOR SANTA ROSA JUNIOR COLLEGE STUDENTS
BACKGROUND: The students of the SCJCD recognized the importance of transit services and elected to use revenue generated from the Student Transportation Fee (STF), to seek agreements with the transit providers within Sonoma County to provide an unlimited transit ridership program. A successful pilot program has allowed SRJC students ride CityBus free starting in September 2017 through the end of December 2018. The proposed MOU would initiate a new agreement, moving the program out of its pilot phase and extend this benefit to the SRJC students through June 2020.
RECOMMENDATION: It is recommended by the Transportation and Public Works Department that the Council, by resolution, approve the Memorandum of Understanding (MOU) with the Sonoma County Junior College District (SCJCD) and the SCJCD Associated Students, establishing the CityBus Unlimited Pass Program for Santa Rosa Junior College st | to waive reading of the text and adopt | Pass |
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18-0871
| 1 | 14.3 | Suspend Parksmart Shuttle Pilot And Transportation Demand Management Strategies Connecting Downtown SMART Station and Railroad Square With Downtown and City Parking Garages | CC- Report | REPORT - SUSPEND PARKSMART SHUTTLE PILOT ON MARCH 1, 2019 AND USE TRANSPORTATION DEMAND MANAGEMENT STRATEGIES TO CONNECTING DOWNTOWN SMART STATION AND RAILROAD SQUARE WITH DOWNTOWN AND CITY PARKING GARAGES
BACKGROUND: In preparation for initiation of SMART rail service in 2017, the City Council directed staff to implement a pilot shuttle service to provide a connection between the Santa Rosa Downtown SMART Station and parking garages in the downtown area. The shuttle service was implemented on December 13, 2017. Staff now seeks Council approval to discontinue the pilot shuttle service due to poor unitization and productivity but expand the ParkSMART program to pilot other transportation strategies to strengthen connections between the Downtown SMART Station, parking facilities, and the Downtown area.
RECOMMENDATION: It is recommended by the Finance Department and the Transportation and Public Works Department that the Council, by Resolution, direct staff to, 1) suspend the pilot ParkSMART shuttle service effective March 1, 2019; and 2) further develop a ParkSMART Transportati | to waive reading of the text and adopt | Pass |
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18-0852
| 1 | 14.4 | CITY OF SANTA ROSA PARKING GARAGE #9 – 2017 REPAIRS | CC- Report | REPORT - PARKING GARAGE 9 - 2017 REPAIR PROJECT
BACKGROUND: The Parking Garage 9 - 2017 Repair Project arises from a recommendation received by the City in a condition appraisal report prepared by Walker Restoration Consultants, dated March 2007. The most significant deficiency to be addressed by the proposed project involves replacement of the top layer of concrete (the “wear slab”) on the top level of Garage 9. Other work includes selective concrete repair, crack sealing and waterproofing. The repairs will protect structural components and extend the service life of the parking garage.
On September 4, 2018, an award of Contract No. C01823 to Ashron Construction and Restoration, Inc., of Santa Clara, California was presented to the City Council for consideration. The motion to award the contract resulted in a tie vote (3 ayes, 3 noes). The Council thereafter directed staff to bring back a smaller scale repair project and wait a year to bring back a project for full repairs. The Council did not act to reject all bids. A rejection of all bids is necessary where a construct | to waive reading of the text and adopt | |
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18-0852
| 1 | 14.4 | CITY OF SANTA ROSA PARKING GARAGE #9 – 2017 REPAIRS | CC- Report | REPORT - PARKING GARAGE 9 - 2017 REPAIR PROJECT
BACKGROUND: The Parking Garage 9 - 2017 Repair Project arises from a recommendation received by the City in a condition appraisal report prepared by Walker Restoration Consultants, dated March 2007. The most significant deficiency to be addressed by the proposed project involves replacement of the top layer of concrete (the “wear slab”) on the top level of Garage 9. Other work includes selective concrete repair, crack sealing and waterproofing. The repairs will protect structural components and extend the service life of the parking garage.
On September 4, 2018, an award of Contract No. C01823 to Ashron Construction and Restoration, Inc., of Santa Clara, California was presented to the City Council for consideration. The motion to award the contract resulted in a tie vote (3 ayes, 3 noes). The Council thereafter directed staff to bring back a smaller scale repair project and wait a year to bring back a project for full repairs. The Council did not act to reject all bids. A rejection of all bids is necessary where a construct | to approve | Pass |
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18-0875
| 1 | 14.5 | Water & Wastewater Bonds | CC- Report | REPORT - WASTEWATER REVENUE REFUNDING BONDS, SERIES 2018A AND WATER REVENUE REFUNDING BONDS, SERIES 2018
BACKGROUND: 2018 Wastewater Bonds. The City previously issued multiple series of wastewater revenue bonds pursuant to an Indenture of Trust dated as of February 1, 1988 (the “Master Indenture”), by and between the City and U.S. Bank National Association (the “Trustee”), as successor trustee, and multiple supplements to the Master Indenture, including the following two series of bonds:
(i) $67,010,000 initial principal amount City of Santa Rosa Wastewater Revenue Bonds, Series 2007A, which were issued pursuant to a Fifteenth Supplemental Indenture, dated as of June 1, 2007 (the “Series 2007A Bonds”). The City issued the 2007A Bonds to finance and refinance improvements to the Wastewater System, including, among others, recycled water system improvements, subregional system improvements, improvements to the Laguna Facility and related capital upgrades, and construction and development of the Geysers Recharge Project. The 2007A Bonds are currently outstanding in the principal | to waive reading of the text and adopt | Pass |
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18-0875
| 1 | 14.5 | Water & Wastewater Bonds | CC- Report | REPORT - WASTEWATER REVENUE REFUNDING BONDS, SERIES 2018A AND WATER REVENUE REFUNDING BONDS, SERIES 2018
BACKGROUND: 2018 Wastewater Bonds. The City previously issued multiple series of wastewater revenue bonds pursuant to an Indenture of Trust dated as of February 1, 1988 (the “Master Indenture”), by and between the City and U.S. Bank National Association (the “Trustee”), as successor trustee, and multiple supplements to the Master Indenture, including the following two series of bonds:
(i) $67,010,000 initial principal amount City of Santa Rosa Wastewater Revenue Bonds, Series 2007A, which were issued pursuant to a Fifteenth Supplemental Indenture, dated as of June 1, 2007 (the “Series 2007A Bonds”). The City issued the 2007A Bonds to finance and refinance improvements to the Wastewater System, including, among others, recycled water system improvements, subregional system improvements, improvements to the Laguna Facility and related capital upgrades, and construction and development of the Geysers Recharge Project. The 2007A Bonds are currently outstanding in the principal | to waive reading of the text and adopt | Pass |
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18-0899
| 1 | 14.6 | Koff Study | CC- Report | REPORT - AMENDMENT TO THE CITY CLASSIFICATION AND SALARY PLAN TO MODIFY SALARY AND JOB TITLES OF MULTIPLE WATER DEPARTMENT CLASSIFICATIONS
BACKGROUND: In September 2015, the City contracted with Koff & Associates (K&A) to conduct a classification and compensation study for select classifications in the Water Department. Those findings were delivered in draft form in March 2017 but were not acted on due to the use of nonstandard comparables in the market survey and a change in Water Department objectives. In January 2018, the City contracted with K&A to update the study using standard comparables and those findings were delivered in April 2018. K&A found the Utilities System Operator II classification to be approximately 5% below market, the Laboratory Supervisor to be approximately 10% below market, and recommended changes to classifications in the Mechanical Services Section.
RECOMMENDATION: It is recommended by the Water and Human Resources Departments that the Council, by resolution, amend the City’s Classification and Salary Plan to do the following: create the classificati | to waive reading of the text and adopt | Pass |
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18-0892
| 1 | 14.7 | Urgency Ord Amending Ch10-44 of City Code Price Gouging | CC- Report | REPORT - URGENCY ORDINANCE AMENDING SECTION 10-44.040 OF THE CITY CODE TO EXTEND THE TEMPORARY PROHIBITION ON RENTAL HOUSING PRICE GOUGING FOR THE DURATION OF THE CITY’S PROCLAMATION OF LOCAL EMERGENCY DUE TO FIRES
BACKGROUND: Beginning on the evening of October 8, 2017, and continuing for days thereafter, a series of wildfire events damaged or destroyed thousands of residential and commercial structures within the City of Santa Rosa. On October 9, 2017, the City Manager proclaimed the existence of a local emergency. That proclamation was ratified by the City Council on October 13, 2017 and remains in effect to this day.
Soon after the wildfires swept through the region, City officials were alerted to price gouging in rental housing within the City. To address this issue, the Council adopted Urgency Ordinance ORD-2017-020 adding Chapter 10-44 to the City Code. The Ordinance established a temporary prohibition on rental housing price gouging as well as temporary restrictions on tenant evictions. By its initial terms, the Ordinance was to remain in effect until April 18, 2 | to waive reading of the text and adopt as amended | Pass |
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18-0905
| 1 | 20.1 | Upcoming Meetings List | CC- Upcoming Meetings | UPCOMING MEETINGS LIST | received and filed | |
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