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13-0520
| 1 | 2.1 | Closed Session - Initiation | CC- Closed Session | CONFERENCE WITH LEGAL COUNCIL - ANTICIPATED LITIGATION
Initiation of litigation pursuant to subdivision (d)(4) of Government Code Section 54956.9: one potential case | | |
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13-0377
| 1 | 2.2 | Closed Session - Labor | CC- Closed Session | CONFERENCE WITH LABOR NEGOTIATORS
(Government Code Section 54957.6)
Agency Designated Representatives: Fran Elm, Human Resources Director, Chris Sliz, Employee Relations Manager, and Carol Stevens of Burke, Williams & Sorensen, LLP.
Employee Organizations: Santa Rosa Firefighters Association - Local 1401 (representing City Employee Unit 2); Operating Engineers Local 3, Maintenance and Utility System Operators (Employee Units 3 and 16); Santa Rosa City Employees Association (Employee Units 4, 6, 7); Santa Rosa Police Officers Association, (Employee Unit 5); Service Employees International Union Local 1021, (Employee Units 8 and 14); Public Safety Management Association (Employee Unit 9); Santa Rosa City Attorneys’ Association (Employee Unit 17), Santa Rosa Management Association (Employee Unit 18). | | |
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13-0396
| 1 | 2.3 | Closed Session - Labor | CC- Closed Session | CONFERENCE WITH LABOR NEGOTIATORS
(Government Code Section 54957.6)
Agency Designated Representatives: Kathleen Millison, City Manager and Jennifer Phillips, Assistant City Manager. Unrepresented Executive Management, Middle Management, and Confidential Employees (Employee Units 10, 11 and 12). | | |
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13-0487
| 1 | 3.1 | Unit 18 and Units 10, 11 & 12 Actuarial Report | CC- Study Session | ACTUARIAL IMPACT OF PROPOSED CONTRACT CHANGES FOR UNIT 18 - MISCELLANEOUS MID- MANAGEMENT REPRESENTED BY THE SANTA ROSA MANAGEMENT ASSOCIATION AND UNREPRESENTED UNITS 10 - EXECUTIVE MANAGEMENT, 11 - MIDDLE MANAGEMENT AND 12 - CONFIDENTIAL
AGENDA SUMMARY: On November 19, 2013, the Council is scheduled to consider the approval of a contract with Unit 18 - Miscellaneous Mid-Management, represented by the Santa Rosa Management Association. Council will also consider approval of a document that describes the wages, hours and working conditions for employees designated in the City’s unrepresented Units 10- Executive Management, 11 - Middle Management and 12 - Confidential. The proposed contract changes include an increase in the pension contribution payment by members. An increase in the member contribution to PERS is generally considered a reduction in benefits. To comply with the requirements of Government Code Section 7507, Ms. Mary Beth Redding of Bartel Associates LLC will present the actuarial impact of the proposed contract changes. | | |
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13-0418
| 1 | 6.1 | Proclamation - Eden Housing | CC- Proclamation | PROCLAMATION - EDEN HOUSING 45TH ANNIVERSARY | | |
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13-0522
| 1 | 6.2 | Geysers Proclamation | CC- Proclamation | PROCLAMATION - GEYSERS OPERATIONS 10-YEAR ANNIVERSARY | | |
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13-0495
| 1 | 7.1 | DDACT | CC- Staff Briefing | DATA DRIVEN APPROACH TO CRIME AND TRAFFIC SAFETY (DDACTS)
The Police Department has launched a pilot program using Data Driven Approach to Crime and Traffic Safety (DDACTS). The Police Department will provide a briefing to the City Council on how the DDACTS pilot program was developed and outcomes. | | |
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13-0523
| 1 | 7.2 | SCWMA Update | CC- Staff Briefing | SONOMA COUNTY WASTE MANAGEMENT AGENCY UPDATE
Jennifer Phillips, Assistant City Manager and the City’s representative on the Sonoma County Waste Management Agency (SCWMA), will provide a briefing regarding SCWMA activities and upcoming projects. | | |
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13-0469
| 1 | 8.1* | 10/1/13 Minutes | CC- Minutes | October 1, 2013, Regular Meeting Minutes. | | |
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13-0497
| 1 | 8.2* | 10/8/13 Minutes | CC- Minutes | October 8, 2013, Regular Meeting Minutes. | | |
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13-0510
| 1 | 8.3* | 10/15/13 Regular Meeting Minutes | CC- Minutes | October 15, 2013, Regular Meeting Minutes. | | |
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13-0475
| 1 | 11.1* | Contract Award - Uniform & Linen Rental Services | CC- Consent - Motion | MOTION - BID AWARD - UNIFORM & LINEN RENTAL SERVICES
RECOMMENDATION: It is recommended by the Finance Department, that the Council, by motion, approve bid award and issuance of a three-year term contract with two, one-year renewal options for uniform, linen and mat rental services, to the lowest responsive, responsible bidder, Mission Linen Supply Inc., Benicia, CA, in an amount not to exceed $265,303.68, plus a contingency in the amount of $60,000, subject to approval as to form by the City Attorney. Funds for this expenditure have been allocated in the FY 2013-14 various charge accounts and will be allocated in future fiscal year budgets when approved by the Council. | | |
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13-0485
| 1 | 11.2* | Contract Award - Unleaded Gasoline and Diesel Fuel | CC- Consent - Motion | MOTION - CONTRACT AWARD - UNLEADED GASOLINE AND DIESEL FUEL
RECOMMENDATION: It is recommended by the Finance Department that the Council, by motion, approve a multiple award and issuance of two-year contracts with extension options by the City for up to three years for unleaded gasoline and diesel fuel to the lowest responsive and responsible bidders, Nick Barbieri Trucking, LLC, dba Redwood Coast Fuels, Ukiah, California, in an amount not to exceed $5,000,000, and to Ramos Oil Company, Inc., West Sacramento, California, in an amount not to exceed $350,000, for a combined total of $5,350,000, subject to approval as to form by the City Attorney. Funds for this expenditure have been allocated in various departmental operational budgets for FY 2013-14, and will be budgeted in FY 2014-15 when approved by the Council. | | |
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13-0486
| 1 | 11.3* | Contract Extension - Financial Audit Services | CC- Consent - Motion | MOTION - CONTRACT EXTENSION - FINANCIAL AUDIT SERVICES
RECOMMENDATION: It is recommended by the Finance Department that the Council, by motion, approve the Second Amendment to Professional Services Agreement Number F000364 with Macias Gini & O’Connell LLP, Sacramento, California for a two-year extension for financial audit services, with no increase in rates, in the amount of $329,410, subject to approval as to form by the City Attorney. With approval of Amendment Number 2 in the amount of $329,410, the cumulative value of the contract will be $658,115. Funds for these services will be included in the operational budgets of the various departments that utilize these services, and will be budgeted in FY 14-15 and FY15-16 when approved by Council. | | |
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13-0472
| 1 | 11.4* | Santa Rosa Tennis Club Donation | CC- Consent - Resolution | RESOLUTION - ACCEPTANCE OF DONATION FROM THE SANTA ROSA TENNIS CLUB FOR TENNIS COURT RESTORATION AT GALVIN PARK
RECOMMENDATION: It is recommended by the Department of Recreation and Parks that the Council, by resolution, accept a $17,000 donation from Santa Rosa Tennis Club to help provide funding for the reconstruction of courts 5 and 6 at Galvin Park and appropriate the funds to JL Key 09592 - Tennis Court Resurfacing. | | |
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13-0505
| 1 | 11.5* | Pickleball Donation | CC- Consent - Resolution | RESOLUTION - ACCEPTANCE OF DONATION FROM THE SONOMA COUNTY PICKLEBALL CLUB FOR PICKLEBALL COURT RESURFACING AT FINLEY PARK
RECOMMENDATION: It is recommended by the Department of Recreation and Parks that Council, by resolution, accept a $12,000 donation from the Sonoma County Pickleball Club to resurface one existing tennis court into four pickleball courts and install a new bench at the Finley Park tennis courts and appropriate the funds to JL Key 09742 - Pickleball Courts. | | |
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13-0467
| 1 | 11.6* | RHAA Amendment new CC date | CC- Consent - Resolution | RESOLUTION - FIRST AMENDMENT TO PROFESSIONAL SERVICES AGREEMENT WITH ROYSTON HANAMOTO ALLEY & ABEY
RECOMMENDATION: It is recommended by the Department of Recreation and Parks and the City Manager’s Office that the Council, by resolution, approve the First Amendment to the Professional Services Agreement with Royston Hanamoto Alley & Abey in the amount of $319,706 for professional services related to master planning and preparation of documents for Bayer Neighborhood Park & Gardens for a total contract amount of $1,352,403.60. The additional compensation is fully funded through the grant process and no General Fund monies are being used. | | |
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13-0490
| 1 | 11.7 | Increase .5SAA to 1SAA | CC- Consent - Resolution | RESOLUTION - AMENDING THE CITY CLASSIFICATION AND SALARY PLAN INCREASING 0.5 FTE SENIOR ADMINISTRATIVE ASSISTANT TO 1.0 FTE SENIOR ADMINISTRATIVE ASSISTANT
RECOMMENDATION: It is recommended by the Police Department that the Council, by resolution, amend the City Classification and Salary Plan to increase a 0.5 FTE Senior Administrative Assistant to 1.0 FTE Senior Administrative Assistant. | | |
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13-0528
| 1 | 11.8 | DET Lease Agreement | CC- Consent - Resolution | RESOLUTION - RATIFICATION OF THE COMMERCIAL LEASE WITH ZACH BERKOWITZ AND ADDENDA A AND B TO THE LEASE AND APPROVING ADDENDUM C EXTENDING THE TERM OF THE LEASE AND INCREASING RENT FOR THE POLICE DEPARTMENT’S DOWNTOWN ENFORCEMENT TEAM OFFICE LOCATED AT 19 OLD COURTHOUSE SQUARE IN SANTA ROSA
RECOMMENDATION: It is recommended by the Police Department that Council, by resolution, 1) ratify the Commercial Lease and Deposit Agreement and Addendum A between the City of Santa Rosa and Zach Berkowitz for the commercial property located at 19 Old Courthouse Square in Santa Rosa, effective November 1, 2006; 2) ratify Addendum B extending the term from December 11, 2011 to November 11, 2013 at a monthly rate of $2,533.00; and 3) approve Addendum C, extending the term of the Lease from November 12, 2013 to November 11, 2016 and increasing the monthly rent to $2,750.00 for the remainder of the lease term. | | |
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13-0456
| 1 | 12.1* | 2013 Model Code Adoption - Fire | CC- Report | REPORT - ORDINANCE INTRODUCTION - MODEL CODE ADOPTION - AMENDMENTS TO CALIFORNIA FIRE CODE
BACKGROUND: Every three years the State of California updates the California Code of Regulations, Title 24 (CCR-T24), through the State code adoption cycle. The State of California adopts and publishes amendments to national model codes and updates codes specific to California during this cycle. Such model codes with State amendments and California specific codes go into effect in every City and County in the State of California 180 days after publication. The new 2013 CCR-T24 were published in July of 2013. The Health and Safety Code allows local jurisdictions to change or modify the State-adopted model codes based on local geologic, climatic, or topographic conditions.
The more significant amendments include, but are not limited to, the following: Re-inserts amendments and administrative changes previously established in the Santa Rosa City Code, but that now have revised code section numbers; re-inserts a clarification of the appeals process so that appeals of any orders, decisions | | |
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13-0471
| 2 | 12.2* | 2013 Model Code Adoption - Building and Safety | CC- Report | REPORT - ORDINANCE INTRODUCTION - MODEL CODE ADOPTION - AMENDMENTS TO CALIFORNIA BUILDING AND SAFETY CODES
BACKGROUND: The State of California has adopted and published new Model Codes. Such model codes go into effect in every City and County in the State of California 180 days after publication. The effective date for the City and Counties is January 1, 2014, for the California Building Code, California Historical Building Code, California Existing Building Code, California Plumbing Code, California Electrical Code, California Mechanical Code, California Energy Code, and the California Green Building Standards Code. The Health and Safety Code allows local jurisdictions to change or modify the State adopted model codes based on local geologic, climatic, or topographical conditions. The International Code Council has also published the 2012 International Property Maintenance Code that is proposed to be adopted by reference into the Santa Rosa City Code.
The more significant amendments include, but are not limited to, the following: Re-inserts amendments and administrative c | | |
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13-0502
| 1 | 12.4 | Veterans Special Plates | CC- Report | REPORT - VETERANS SPECIAL LICENSE PLATES PARKING METER EXEMPTION
BACKGROUND: The California Vehicle Code (CVC) Section 22511.3 (a) states that a veteran displaying special license plates issued under CVC Sections 5101.3 (Pearl Harbor Survivors), 5101.4 (Legion of Valor Recipients), 5101.5 (Former Prisoners of War), 5101.6 (Congressional Medal of Honor Recipients), and 5101.8 (Purple Heart Recipients) may park his or her motor vehicle, weighing not more than 6,000 pounds gross weight, without charge, in a metered parking space.
Section 22511.3(d) states the local authority’s compliance with subdivision (a) is solely contingent upon the approval of its governing body. The proposed City ordinance, would allow free parking at metered parking spaces to vehicles displaying one of the above mentioned special plates.
RECOMMENDATION: It is recommended by the Department of Economic Development and Housing that Council introduce the proposed ordinance to amend Section 11-24.020 to Santa Rosa City Code, Title 11, Vehicles and Traffic, approving veterans displaying certain special li | | |
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13-0509
| 1 | 12.3 | Council on Aging License Agreement | CC- Report | REPORT - APPROVAL OF A LICENSE AGREEMENT BETWEEN THE CITY OF SANTA ROSA AND COUNCIL ON AGING SERVICES FOR SENIORS FOR A CONGEGRATE MEAL PROGRAM
BACKGROUND: The Council on Aging Services for Seniors (COA) is a non-profit organization that provides congregate lunch time meals to seniors through federal funds and donations. The COA had used the Bennett Valley Senior Center as one of several meal serving sites for many years. In June 2013, the City Council adopted a Master Fee Policy, effective on July 1, 2013 with the start of the new fiscal year 2013/14. The new fee policy requires all facility renters to pay the adopted rental rates, and does not provide for fee waivers. Unfortunately, even at the lowest non-profit rate, the rental fees proved to be beyond the capacity of the COA to pay, and the COA chose to curtail the use of Bennett Valley Senior Center as one of their meal serving sites in August 2013.
The Santa Rosa City Council requested that staff provide a recommendation to resolve any unintended consequences of the fee policy and resulting impact on the meals progra | | |
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13-0481
| 1 | 12.5* | CHOICE grant program extension | CC- Report | REPORT - AUTHORIZATION OF TWO-YEAR FUNDING CYCLE OPTION FOR MEASURE O CHOICE GRANT PROGRAM
BACKGROUND: On June 25, 2013, staff presented the Cycle VII funding recommendations to City Council for six agencies totaling $590,000 each year for a two year funding cycle. City Council accepted the funding recommendations for only one year and directed staff to return with additional justification to extend the funding term to two years. Staff will present the research methodology conducted by staff and the associated results of the assessment, and will seek City Council consideration of a two-year funding cycle.
RECOMMENDATION: It is recommended by the City Manager’s Office that the Council, by resolution, authorizes a two-year funding term for future cycles of the Community Helping Our Indispensable Children Excel (CHOICE) grant program beginning with Cycle VII, with the second year of funding subject to the discretion of the City Manager and contingent upon available funds, satisfactory performance of work, and completion of the required outcomes by funded agencies. | | |
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13-0526
| 1 | 12.6 | Update on Fees - CD | CC- Report | REPORT - UPDATE ON FEES - COMMUNITY DEVELOPMENT DEPARTMENT AND SETTING OF NEW PUBLIC HEARING DATE
BACKGROUND: The Full Cost of Services Study for the Community Development Department was completed in April 2013, and it outlines the costs of the City’s development review activities. Many department services are funded by fees, and the study includes the rate of cost recovery for these services.
The purpose of this report item is to update the Council on the status of the public review of the cost study since the 45-day review process was initiated on September 24, 2013. In addition, the Council will be briefed regarding the conceptual cost recovery strategy for fee adjustment currently under consideration.
RECOMMENDATION: It is recommended by the Community Development Department that the Council, by motion, schedule a public hearing before the Council on December 10, 2013 to consider potential Community Development fee adjustments. Further, if deemed appropriate by the Council, provide direction regarding the conceptual cost recovery strategy for consideration during the pu | | |
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13-0501
| 2 | 13.1 | Sequoia Gardens Prezone | CC- Public Hearing | PUBLIC HEARING - ORDINANCE INTRODUCTION - SEQUOIA GARDENS PREZONING
BACKGROUND: The proposed project is the prezoning of one property, totaling 29.9 acres, to the Mobile Home Park (MH) zoning district consistent with the Mobile Homes General Plan designation of the property. This is the first step in the process to annex the parcel from the County of Sonoma to the City of Santa Rosa, with the Local Agency Formation Commission (LAFCO) making the final determination on the annexation. The well serving the property no longer meets the State maximum allowance for arsenic contamination and a connection to City services is the most effective solution to the water contamination issue. On September 12, 2013, the Planning Commission adopted a resolution (5-0-2) recommending that the City Council prezone the 29.9 acre site to the MH zoning district.
RECOMMENDATION: It is recommended by the Community Development Department and the Planning Commission that the City Council introduce an ordinance to prezone the 29.9 acre property located at 433 Fulton Road to the Mobile Home Park zoning | | |
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13-0537
| 1 | 14.1 | Mosquito/Vector Control Report | CC- Communication | MEMO FROM MARIN/SONOMA MOSQUITO & VECTOR CONTROL BOARD OF TRUSTEES SANTA ROSA REPRESENTATIVE BILL PITCHER - INFORMATION ONLY. | | |
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