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26-0376
| 1 | 4.1 | FY 26-27 Budget Study Session | CC- Study Session | REVIEW OF FISCAL YEAR 2026-27 OPERATIONS AND MAINTENANCE BUDGET AND CAPITAL IMPROVEMENT PROGRAM BUDGET
The Finance Department recommends that the Council hold a study session intended to provide City Council with the opportunity to receive information and ask questions related to the City’s overall financial stability and the proposed Fiscal Year (FY) 2026-27 Operations and Maintenance Budget and the Capital Improvement Program budget. This item is provided for Council’s information, and no action is required. This item has no impact on current fiscal year budget.
Day 1, May 5
City Council
City Attorney
City Manager
Finance
HCS Recreation
Planning and Economic Development
TPW - General Fund
Non-Departmental
Homeless Services
Police Department
Fire Department
Housing Authority
Information Technology
Day 2, May 6
Human Resources
Fleet
Enterprise Funds
Santa Rosa Water
Capital Improvement Program | | |
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26-0190
| 1 | 7.1 | Bike to Work Month & Day | CC- Proclamation | PROCLAMATION - BIKE TO WORK MONTH & DAY | | |
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26-0244
| 1 | 7.2 | National Wildfire Awareness Month | CC- Proclamation | PROCLAMATION - NATIONAL WILDFIRE AWARENESS MONTH | | |
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26-0407
| 1 | 7.3 | Jewish American Heritage Month | CC- Proclamation | PROCLAMATION - JEWISH AMERICAN HERITAGE MONTH | | |
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26-0355
| 1 | 8.1 | Community Empowerment Plan Update | CC- Staff Briefing | COMMUNITY EMPOWERMENT PLAN UPDATE
This is a standing item on the agenda. Council will take no action except for possible direction to staff. This item has no impact on current fiscal year budget. | | |
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26-0374
| 1 | 12.1 | Regular Meeting Minutes - 03/24/2026 | CC- Minutes | March 24, 2026, Regular Meeting Minutes. | | |
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26-0406
| 1 | 12.2 | Special Meeting Minutes - 04/20/2026 | CC- Minutes | April 20, 2026, Special Meeting Minutes. | | |
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26-0331
| 1 | 12.3 | Regular Meeting Minutes - 04/21/2026 | CC- Minutes | April 21, 2026, Regular Meeting Minutes. (THIS ITEM IS CONTINUED TO THE MAY 12, 2026, REGULAR MEETING) | | |
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26-0332
| 1 | 12.4 | Special Meeting Minutes - 04/27/2026 | CC- Minutes | April 27, 2026, Special Meeting Minutes. | | |
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26-0375
| 1 | 13.1 | Fire Department PPE Through Coop Agreement | CC- Consent - Motion | MOTION - APPROVAL OF COOPERATIVE PURCHASE - FIRE DEPARTMENT PERSONAL PROTECTIVE EQUIPMENT THROUGH COOP AGREEMENT NPPGOV #PS26240
RECOMMENDATION: The Fire Department recommends that the Council, by motion: 1) approve a Purchase Order to purchase Personal Protective Equipment from MES Service Company, LLC, Miami, Florida, utilizing cooperative purchasing through the National Purchasing Partners Government cooperative contract Number PS26240 for a total not to exceed amount of $450,000 and authorizes the Purchasing Agent to execute the Purchase Order; and 2) delegate authority to negotiate and execute any other documents, agreements or amendments related to the purchase, in a form approved by the City Attorney. This item has no impact on current fiscal year budget. | | |
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26-0377
| 1 | 13.2 | Firedex Personal Protective Equipment Through Sourcewell | CC- Consent - Motion | MOTION - APPROVAL OF COOPERATIVE PURCHASE - FIRE DEPARTMENT FIREDEX PERSONAL PROTECTIVE EQUIPMENT THROUGH SOURCEWELL COOP #010424-FDX AGENDA
RECOMMENDATION: The Fire Department recommends that the Council, by motion: 1) approve a Purchase Order to purchase Structural Personal Protective Equipment from Great West Fire & Safety, Inc., Ridgefield, Washington, utilizing cooperative purchasing through the Sourcewell COOP #010424-FDX, Medina, Ohio for a total not to exceed amount of $450,000 and authorizes the Purchasing Agent to execute the Purchase Order; and 2) delegate authority to negotiate and execute any other documents, agreements or amendments related to the purchase that are in a form approved by the City Attorney. This item has no impact on current fiscal year budget. | | |
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26-0371
| 1 | 13.3 | Purchase Order With IPS Group Inc. | CC- Consent - Resolution | MOTION - APPROVAL OF PURCHASE ORDER WITH IPS GROUP, INC. TO PAY SINGLE SPACE AND MULTI SPACE COMMUNICATION FEES, CREDIT CARD TRANSACTION FEES, AND TEXT 2 PAY MOBILE PAYMENT FEES
RECOMMENDATION: The Finance Department recommends that the Council, by motion: 1) approve a Purchase Order to offset ongoing secure wireless gateway and data fees, meter management software licensing, and credit card gateway fees from IPS Group, Inc., San Diego, California, for a total not to exceed amount of $810,000 and authorize the Purchasing Agent to execute the Purchase Order; and 2) delegate authority to negotiate and execute any other documents, agreements or amendments related to the purchase, subject to approval as to form by the City Attorney. This item has no impact on current fiscal year budget. | | |
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26-0372
| 1 | 13.4 | Purchase Order With Passport Parking Inc. | CC- Consent - Resolution | MOTION - APPROVAL OF PURCHASE ORDER WITH PASSPORT LABS, INC. TO PROVIDE DIGITAL BILLING, TRANSACTION, AND MANAGEMENT SERVICES FOR THE PAYMENT OF PARKING METERS VIA MOBILE PHONE.
RECOMMENDATION: The Finance Department recommends that the Council, by motion: 1) approve a Purchase Order to continue the Mobile Payment for Parking Platform provided by Passport Labs, Inc. for a total amount not to exceed $210,000, for an initial one-year term with four optional one-year extensions; and 2) delegate authority to the Purchasing Agent to execute the Purchase Order and to negotiate and execute any other documents, agreements, or amendments related to the purchase, subject to approval as to form by the City Attorney. This item has no impact on current fiscal year budget. | | |
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26-0311
| 1 | 13.5 | 26/27 Samuel L Jones Hall Funding Agreement | CC- Consent - Resolution | RESOLUTION - FUNDING AGREEMENT BETWEEN THE CITY OF SANTA ROSA AND COUNTY OF SONOMA FOR OPERATIONS AT SAMUEL L. JONES HALL HOMELESS SHELTER
RECOMMENDATION: The Housing and Community Services Department recommends that the Council, by resolution: 1) approve Modification Number One of Agreement 2025-5042-A01 Between the City of Santa Rosa and the County of Sonoma for Operational Funding at the Samuel L. Jones Hall Homeless Shelter (Funding Agreement) in the amount of $255,000 annually for a combined total amount of $510,000; and 2) authorize the Director of Housing and Community Services to make non-substantive changes to the Funding Agreement, subject to approval by the City Attorney, and execute the Funding Agreement for the period July 1, 2025 to June 30, 2027. This item will provide additional funding for the shelter for Fiscal Year 2026-2027. | | |
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26-0354
| 1 | 21.1 | Upcoming Meetings List | CC- Upcoming Meetings | UPCOMING MEETINGS LIST | | |
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